Hotkeys and shortcuts for Microsoft Excel 2013 (Windows)

(Total 202)

Arrow Keys
Navigate Worksheets
Move one cell up, down, left, or right in a worksheet
Page Down / Page Up
Navigate Worksheets
Move one screen down / one screen up in a worksheet
Alt + Page Down / Alt + Page Up
Navigate Worksheets
Move one screen to the right / to the left in a worksheet
Tab / Shift + Tab
Navigate Worksheets
Move one cell to the right / to the left in a worksheet
Ctrl + Arrow Keys
Navigate Worksheets
Move to the edge of next data region (cells that contains data)
Home
Navigate Worksheets
Move to the beginning of a row in a worksheet
Ctrl + Home
Navigate Worksheets
Move to the beginning of a worksheet
Ctrl + End
Navigate Worksheets
Move to the last cell with content on a worksheet
Ctrl + F
Navigate Worksheets
Display the Find and Replace dialog box (with Find selected)
Ctrl + H
Navigate Worksheets
Display the Find and Replace dialog box (with Replace selected)
Shift + F4
Navigate Worksheets
Repeat last find
Ctrl + G (or F5 )
Navigate Worksheets
Display the 'Go To' dialog box
Ctrl + Arrow Left / Ctrl + Arrow Right
Navigate Worksheets
Inside a cell: Move one word to the left / to the right
Home / End
Navigate Worksheets
Inside a cell: Move to the beginning / to the end of a cell entry
Alt + Arrow Down
Navigate Worksheets
Display the AutoComplete list eg in cell with dropdowns or autofilter
End
Navigate Worksheets
Turn 'End' mode on In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right
Shift + Space
Basic and Advanced Cell Selections
Select the entire row
Ctrl + Space
Basic and Advanced Cell Selections
Select the entire column
Shift + Arrow Keys
Basic and Advanced Cell Selections
Extend the selection by one cell
Shift + Page Down / Shift + Page Up
Basic and Advanced Cell Selections
Extend the selection down one screen /up one screen
Shift + Home
Basic and Advanced Cell Selections
Extend the selection to the beginning of the row There is no Shift+End equivalent
Ctrl + Shift + Arrow Key
Basic and Advanced Cell Selections
Extend the selection to the last cell with content in row or column
Ctrl + A (or ctrl + Shift + Spacebar , or Ctrl + Shift + * )
Basic and Advanced Cell Selections
Select the entire worksheet or the data-containing area Pressing ctrl+a a second time then selects entire worksheet
Ctrl + Shift + Home
Basic and Advanced Cell Selections
Extend the selection to the first cell of the worksheet
Ctrl + Shift + End
Basic and Advanced Cell Selections
Extend the selection to the last used cell on the worksheet (lower-right corner)
F5 + column or row reference
Basic and Advanced Cell Selections
F5, then eg type d:g selects columns D-G, or 1:5 selects rows 1-5 etc
F2
Basic and Advanced Cell Selections
Edit Cell
Shift + Home / End
Basic and Advanced Cell Selections
Inside a cell: Select from the insertion point to the beginning / to the end of the cell
Shift + Arrow Left / Arrow Right
Basic and Advanced Cell Selections
Inside a cell: Select or unselect one character to the left / to the right
Ctrl + Shift + Arrow Left / Arrow Right
Basic and Advanced Cell Selections
Inside a cell: Select or unselect one word to the left / to the right
Tab / Shift + Tab
Navigate Inside Selected Text Blocks
Move active cell right / left in a selection
Shift + F8
Navigate Inside Selected Text Blocks
Lock Selection which allows to add another (adjacent or non-adjacent) range of cells to the selection Use arrow keys and shift+arrow keys to add to selection
F8
Navigate Inside Selected Text Blocks
Turn on extension of selection with arrow keys without having to keep pressing shift
Enter / Shift + Enter
Navigate Inside Selected Text Blocks
Move active cell down / up in a selection
Shift + Backspace
Navigate Inside Selected Text Blocks
Select only the active cell when multiple cells are selected
Ctrl + Backspace
Navigate Inside Selected Text Blocks
Show active cell within selection
Ctrl + . (period)
Navigate Inside Selected Text Blocks
Move clockwise to the next corner of the selection
Ctrl + Alt + Arrow Right / Ctrl + Alt + Arrow Left
Navigate Inside Selected Text Blocks
Move to the right / to the left between non-adjacent selections (with multiple ranges selected)
Esc
Navigate Inside Selected Text Blocks
Cancel Selection
Ctrl + D
Edit Complete Cells
Fill Down Select cells with value in first row Ctrl+D fills the value of that first cell in selection to all cells in selection downwards
Ctrl + R
Edit Complete Cells
Fill Right: Select cell with value in first cell Ctrl+E fills value of that first cell in selection to all cells rightwards
Ctrl + -
Edit Complete Cells
Delete Cell/Row/Column Menu
Ctrl + - with row / column selected
Edit Complete Cells
Delete row / delete column
Ctrl + Shift + +
Edit Complete Cells
Insert Cell/Row/Column Menu
Ctrl + Shift + + with row / column selected
Edit Complete Cells
Insert row/ insert column
Shift + F2
Edit Complete Cells
Insert / Edit a cell comment
Shift + F10 , then M
Edit Complete Cells
Delete comment
Ctrl + K
Edit Complete Cells
Insert a HyperlinK (for complete cell only)
Ctrl + 9
Edit Complete Cells
Hide the selected rows
Ctrl + Shift + 9
Edit Complete Cells
Unhide any hidden rows within the selection
Ctrl + 0 (zero)
Edit Complete Cells
Hide the selected columns Since Excel 2010, there is no more shortcut to unhide columns
Ctrl + ` (Accent Grave)
Edit Complete Cells
Alternate between displaying cell values and displaying cell formulas This is Accent Grave on top left of keyboard, not a quotation mark
F2
Edit Content of Cells
Edit the active cell with cursor at end of the line
Alt + Enter
Edit Content of Cells
Start a new line in the same cell
Enter
Edit Content of Cells
Complete a cell entry and move down in the selection With multiple cells selected: fill cell range with current cell
Shift + Enter
Edit Content of Cells
Complete a cell entry and move up in the selection
Tab / Shift + Tab
Edit Content of Cells
Complete a cell entry and move to the right / to the left in the selection
Esc
Edit Content of Cells
Cancel a cell entry
Backspace
Edit Content of Cells
Delete the character to the left of the insertion point, or delete the selection
Delete
Edit Content of Cells
Delete the character to the right of the insertion point, or delete the selection
Ctrl + Delete
Edit Content of Cells
Delete text to the end of the line
Ctrl + ; (semicolon)
Edit Content of Cells
Insert current date
Ctrl + Shift + : (colon)
Edit Content of Cells
Insert current time
Ctrl + '
Edit Content of Cells
Duplicate value from Cell above into current Cell
Shift + F10
Excel Basics
Display the shortcut menu for the selected command (simulates right mouse button)
Ctrl + Z
Excel Basics
Undo last action (multiple levels)
Ctrl + Y
Excel Basics
Redo last action (multiple levels)
Ctrl + C
Excel Basics
Copy contents of selected cells
Ctrl + X
Excel Basics
Cut contents of selected cells
Ctrl + V
Excel Basics
Paste content from clipboard into selected cell
Ctrl + Alt + v
Excel Basics
If data exists in clipboard: Display the Paste Special dialog box
Ctrl + 1
Format Cells
Open Format Cells dialog with last selection active
Ctrl + Shift + F
Format Cells
Open Format Cells dialog with Font Tab active
Ctrl + B
Format Cells
Apply or remove bold formatting
Ctrl + I
Format Cells
Apply or remove italic formatting
Ctrl + U
Format Cells
Apply or remove an underline
Ctrl + 5
Format Cells
Apply or remove strikethrough formatting
Ctrl + Shift + ~
Format Cells
Apply the General number format
Ctrl + Shift + 1
Format Cells
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values
Ctrl + Shift + 2
Format Cells
Apply the Time format with the hour and minute, and indicate AM or PM
Ctrl + Shift + 3
Format Cells
Apply the Date format with the day, month, and year
Ctrl + Shift + 4
Format Cells
Apply the Currency format with two decimal places
Ctrl + Shift + 5
Format Cells
Apply the Percentage format with no decimal places
Ctrl + Shift + 6
Format Cells
Apply the Scientific number format with two decimal places
F4
Format Cells
Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell
Alt + H , A L
Format Cells
Align Left
Alt + H , A R
Format Cells
Align Right
Alt + H - A C
Format Cells
Align Cight
Alt + H , A T
Format Cells
Align Top
Alt + H , A M
Format Cells
Align Middle
Alt + H - A B
Format Cells
Align Bottom
Alt + H , W
Format Cells
Wrap or unwrap text (Home - Wrap Text)
Alt + H , H
Format Cells
Highlight Cell (change cell backgroudn color)
Alt + H , F C
Format Cells
Font Color
Alt + H , F S
Format Cells
Font Size
Alt + H , M M
Format Cells
Merge Cells - Merge
Alt + H , M U
Format Cells
Merge Cells - Unmerge
Alt + H , M C
Format Cells
Merge Cells - Merge and Center
Alt + H , M A
Format Cells
Merge Cells - Merge Across
Ctrl + Shift + 7
Apply Basic Borders to Cells
Apply outline border from cell or selection
Ctrl + Shift + _ (underscore)
Apply Basic Borders to Cells
Remove outline borders from cell or selection
Alt + H B , O
Apply Basic Borders to Cells
Bottom Border
Alt + H B , P
Apply Basic Borders to Cells
Top Border
Alt + H B , R
Apply Basic Borders to Cells
Right Border
Alt + H B , L
Apply Basic Borders to Cells
Left Border
Alt + H B , A
Apply Basic Borders to Cells
All Borders
Alt + H B , A
Apply Basic Borders to Cells
Outside Borders
Alt + H B , N
Apply Basic Borders to Cells
No Border
=
Formulas
Start a formula
Alt + =
Formulas
Insert the AutoSum formula
Shift + F3
Formulas
Display the Insert Function dialog box
Ctrl + A
Formulas
Display Formula Window after typing formula name
Ctrl + Shift + A
Formulas
Insert Arguments in formula after typing formula name
Shift + F3
Formulas
Insert a function into a formula
Ctrl + Shift + Enter
Formulas
Enter a formula as an array formula
F4
Formulas
After typing cell reference (eg =E4) makes reference absolute (=$E$4). Repeat if you want to toogle from absolute reference to parcial or complete removal ($E$4 -> E$4 -> $E4 -> returning to E4.
Ctrl + Page Down / Page Up
Manage Multipe Worksheets
Move to the next / previous worksheet in current workbook
Shift + F11 / Alt + Shift + F1
Manage Multipe Worksheets
Insert a new worksheet in current workbook
Ctrl + Shift + Page Up / Page Down
Manage Multipe Worksheets
Select the current and previous sheet / and next sheet in a workbook
Alt + O then H R
Manage Multipe Worksheets
Rename current worksheet (format, sheet, rename)
Alt + E then L
Manage Multipe Worksheets
Delete current worksheet (Edit, delete)
Alt + E then M
Manage Multipe Worksheets
Move current worksheet (Edit, move)
F6 / Shift + F6
Manage Multiple Workbooks
Move to the next pane / previous pane in a workbook that has been split
Ctrl + F4
Manage Multiple Workbooks
Close the selected workbook window
Ctrl + N
Manage Multiple Workbooks
Create a new blank workbook (Excel File)
Ctrl + Tab / Ctrl + Shift + Tab
Manage Multiple Workbooks
Move to next / previous workbook window
Alt + Space
Manage Multiple Workbooks
Display the Control menu for Main Excel window
Ctrl + F9
Manage Multiple Workbooks
Minimize current workbook window to an icon Also restores ('un-maximizes') all workbook windows
Ctrl + F10
Manage Multiple Workbooks
Maximize or restores the selected workbook window
Ctrl + F7
Manage Multiple Workbooks
Move Workbook Windows which are not maximized
Ctrl + F8
Manage Multiple Workbooks
Perform size command for workbook windows which are not maximzed
Alt + F4
Manage Multiple Workbooks
Close Excel
Ctrl + O
Various Excel Features
Open File
Ctrl + S
Various Excel Features
Save the active file with its current file name, location, and file format
F12
Various Excel Features
Display the Save As dialog box
F10 (or alt )
Various Excel Features
Turn key tips on or off
Ctrl + P
Various Excel Features
Print File (Opens print menu)
F1
Various Excel Features
Display the Excel Help task pane
F7
Various Excel Features
Display the Spelling dialog box
Shift + F7
Various Excel Features
Display the Thesaurus dialog box
Alt + F8
Various Excel Features
Display the Macro dialog box
Alt + F11
Various Excel Features
Open the Visual Basic Editor to create Macros
Ctrl + F1
Ribbon Shortcuts
Minimize or restore the Ribbons
Space / Enter
Ribbon Shortcuts
Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon
Enter
Ribbon Shortcuts
Finish modifying a value in a control in the Ribbon, and move focus back to the document
F1
Ribbon Shortcuts
Get help on the selected command or control in the Ribbon (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead)
Arrow Keys
Pivot Tables
Navigate inside Pivot tables
Home / End
Pivot Tables
Select the first / last visible item in the list
Alt + C
Pivot Tables
Move the selected field into the Column area
Alt + D
Pivot Tables
Move the selected field into the Data area
Alt + L
Pivot Tables
Display the PivotTable Field dialog box
Alt + P
Pivot Tables
Move the selected field into the Page area
Alt + R
Pivot Tables
Move the selected field into the Row area
Ctrl + Shift + *
Pivot Tables
Select the entire PivotTable report
Enter
Pivot Tables
Display the selected item
Space
Pivot Tables
Select or clear a check box in the list
Ctrl + Tab / Ctrl + Shift + Tab
Pivot Tables
Select the PivotTable toolbar
Enter then Arrow Down / Arrow Up
Pivot Tables
On a field button: select the area you want to move the selected field to
Alt + Shift + Arrow Right
Pivot Tables
Group selected PivotTable items
Alt + Shift + Arrow Left
Pivot Tables
Ungroup selected PivotTable items
Arrow Keys
Dialog Boxes
Move between options in the active drop-down list box or between some options in a group of options
Ctrl + Tab / Ctrl + Shift + Tab
Dialog Boxes
Switch to the next/ previous tab in dialog box
Space
Dialog Boxes
In a dialog box: perform the action for the selected button, or select/clear a check box
Tab / Shift + Tab
Dialog Boxes
Move to the next / previous option
A ... Z
Dialog Boxes
Move to an option in a drop-down list box starting with the letter
Alt + A ... Alt + Z
Dialog Boxes
Select an option, or select or clear a check box
Alt + Arrow Down
Dialog Boxes
Open the selected drop-down list box
Enter
Dialog Boxes
Perform the action assigned to the default command button in the dialog box
Esc
Dialog Boxes
Cancel the command and close the dialog box
Alt + Arrow Down
Auto Filter
On the field with column head, display the AutoFilter list for the current column
Arrow Down / Arrow Up
Auto Filter
Select the next item / previous item in the AutoFilter list
Alt + Arrow Up
Auto Filter
Close the AutoFilter list for the current column
Home / End
Auto Filter
Select the first item / last item in the AutoFilter list
Enter
Auto Filter
Filter the list by using the selected item in the AutoFilter list
Ctrl + Shift + L
Auto Filter
Apply filter on selected column headings
Tab / Shift + Tab
Data Forms
Move to the next / previous field which can be edited
Enter / Shift + Enter
Data Forms
Move to the first field in the next / previous record
Page Down / Page Up
Data Forms
Move to the same field 10 records forward / back
Ctrl + Page Down
Data Forms
Move to a new record
Ctrl + Page Up
Data Forms
Move to the first record
Home / End
Data Forms
Move to the beginning / end of a field
Alt + H O , A
Adjust Column Width and Row Height
Format - Autoheight Row
Alt + H O , I
Adjust Column Width and Row Height
Format - Autowidth Column
Ctrl + Shift + O
Lesser Used Shortcuts
Select all cells with comments
Alt + Shift + Arrow Right
Lesser Used Shortcuts
Group rows or columns
Alt + Shift + Arrow Left
Lesser Used Shortcuts
Ungroup rows or columns
Ctrl + 6
Lesser Used Shortcuts
Alternate between hiding and displaying objects
Ctrl + 8
Lesser Used Shortcuts
Display or hides the outline symbols
Ctrl + 6
Lesser Used Shortcuts
Alternate between hiding objects, displaying objects, and displaying placeholders for objects
Alt + ' (apostrophe / single quote)
Lesser Used Shortcuts
Display the Style dialog box
Ctrl + Shift + [ + ]
Lesser Used Shortcuts
If data exists in clipboard: Display the Insert dialog box to insert blank cells
F9
Lesser Used Shortcuts
Calculate all worksheets in all open workbooks
Shift + F9
Lesser Used Shortcuts
Calculate the active worksheet
Ctrl + Alt + F9
Lesser Used Shortcuts
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
Ctrl + Alt + Shift + F9
Lesser Used Shortcuts
Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated
Ctrl + Shift + U
Lesser Used Shortcuts
Toggle expand or collapse formula bar
Ctrl + F3
Lesser Used Shortcuts
Define a name or dialog
Ctrl + Shift + F3
Lesser Used Shortcuts
Create names from row and column labels
F3
Lesser Used Shortcuts
Paste a defined name into a formula
Ctrl + T
Lesser Used Shortcuts
Insert a table (display Create Table dialog box)
Alt + F1
Lesser Used Shortcuts
Create and insert chart with data in current range as embedded Chart Object
F11
Lesser Used Shortcuts
Create and insert chart with data in current range in a separate Chart sheet