Ctrl + W
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CTRL combination shortcut keys
Closes the selected workbook window
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Ctrl + O
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CTRL combination shortcut keys
Displays the Open dialog box to open or find a file
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Alt + H
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Ribbon: Access keys for tabs
Open the Home tab and format text and numbers and use the Find tool
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Ctrl + S
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CTRL combination shortcut keys
Saves the active file with its current file name, location, and file format
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Ctrl + C
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CTRL combination shortcut keys
Copies the selected cells
|
Ctrl + V
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CTRL combination shortcut keys
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents
|
Ctrl + Z
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CTRL combination shortcut keys
Uses the Undo command to reverse the last command or to delete the last entry that you typed
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Del
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Other useful shortcut keys
In cell editing mode, it deletes the character to the right of the insertion point
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Alt + H then H
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Frequently used shortcuts
H Choose a fill color
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Ctrl + X
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CTRL combination shortcut keys
Cuts the selected cells
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Alt + N
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Ribbon: Access keys for tabs
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes
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Ctrl + B
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CTRL combination shortcut keys
Applies or removes bold formatting
|
Alt + H then AC
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Frequently used shortcuts
AC Center align cell contents
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Alt + P
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Ribbon: Access keys for tabs
Open the Page Layout tab and work with themes, page setup, scale, and alignment
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Alt + A
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Ribbon: Access keys for tabs
Open the Data tab and connect to, sort, filter, analyze, and work with data
|
Alt + W
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Ribbon: Access keys for tabs
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros
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↑ Shift + F10
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Function keys
Displays the shortcut menu for a selected item
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Context menu button
|
Ribbon: Work in the ribbon with the keyboard
Open a context menu
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Alt + H then B
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Frequently used shortcuts
B Add borders
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Alt + H then D
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Frequently used shortcuts
D then <keybs>C</keybs> Delete column
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Alt + M
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Ribbon: Access keys for tabs
Open the Formulas tab and insert, trace, and customize functions and calculations
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Ctrl + 9
|
CTRL combination shortcut keys
Hides the selected rows
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Ctrl + 0
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CTRL combination shortcut keys
Hides the selected columns
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Ctrl + ↑ Shift + F3
|
Frequently used shortcuts
Create names from selection
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Alt + Q
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Ribbon: Access keys for tabs
then enter the search term: Open the Tell me box on the Ribbon and type a search term for assistance or Help content
|
Alt + F
|
Ribbon: Access keys for tabs
Open the File page and use Backstage view
|
Alt + R
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Ribbon: Access keys for tabs
Open the Review tab and check spelling, add comments, and protect sheets and workbooks
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Alt
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Other useful shortcut keys
Displays the Key Tips (new shortcuts) on the ribbon
|
F10
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Function keys
Turns key tips on or off (Pressing Alt does the same thing)
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⭾ Tab
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Other useful shortcut keys
Moves to the next option or option group in a dialog box
|
↑ Shift + ⭾ Tab
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Other useful shortcut keys
moves to the previous cell in a worksheet or the previous option in a dialog box
|
← ↑ → ↓
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Other useful shortcut keys
In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options
|
Space
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Other useful shortcut keys
In a dialog box, performs the action for the selected button, or selects or clears a check box
|
⤶ Enter
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Other useful shortcut keys
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button)
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↓
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Other useful shortcut keys
Opens a selected drop-down list
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Alt + ↓
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Other useful shortcut keys
Opens a selected drop-down list
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Ctrl + F1
|
Function keys
Displays or hides the ribbon
|
←
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Navigating in cells
Move one cell left in a worksheet
|
↑
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Navigating in cells
Move one cell up in a worksheet
|
→
|
Navigating in cells
Move one cell right in a worksheet
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Ctrl + ← ↑ → ↓
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Other useful shortcut keys
Moves to the edge of the current data region in a worksheet
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End then ← ↑ → ↓
|
Navigating in cells
Enter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column
|
Ctrl + End
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Other useful shortcut keys
moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, this shortcut moves the cursor to the end of the text
|
Ctrl + ↑ Shift + End
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Other useful shortcut keys
Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, this shortcut selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar
|
Home + Scroll Lock
|
Navigating in cells
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on
|
Ctrl + Home
|
Other useful shortcut keys
Moves to the beginning of a worksheet
|
Page Down
|
Other useful shortcut keys
Moves one screen down in a worksheet
|
Ctrl + Page Down
|
CTRL combination shortcut keys
Switches between worksheet tabs, from right-to-left
|
Alt + Page Down
|
Other useful shortcut keys
moves one screen to the right in a worksheet
|
Page Up
|
Other useful shortcut keys
Moves one screen up in a worksheet
|
Alt + Page Up
|
Other useful shortcut keys
moves one screen to the left in a worksheet
|
Ctrl + Page Up
|
CTRL combination shortcut keys
Switches between worksheet tabs, from left-to-right
|
Ctrl + Alt + 5
|
Navigating in cells
and then the <keybs>Tab</keybs> key repeatedly: Cycle through floating shapes, such as text boxes or images
|
Esc
|
Other useful shortcut keys
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again
|
Ctrl + 1
|
CTRL combination shortcut keys
Displays the Format Cells dialog box
|
Ctrl + ↑ Shift + F
|
CTRL combination shortcut keys
opens the Format Cells dialog box with the Font tab selected
|
Ctrl + ↑ Shift + P
|
CTRL combination shortcut keys
Opens the Format Cells dialog box with the Font tab selected
|
F2
|
Function keys
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference
|
↑ Shift + F2
|
Function keys
Adds or edits a cell comment
|
Ctrl + ↑ Shift + +
|
CTRL combination shortcut keys
Displays the Insert dialog box to insert blank cells
|
Ctrl + -
|
CTRL combination shortcut keys
(-) Displays the Delete dialog box to delete the selected cells
|
Ctrl + ↑ Shift + :
|
CTRL combination shortcut keys
Enters the current time
|
Ctrl + ;
|
CTRL combination shortcut keys
Enters the current date
|
Ctrl + `
|
CTRL combination shortcut keys
Alternates between displaying cell values and displaying formulas in the worksheet
|
Ctrl + '
|
CTRL combination shortcut keys
Copies a formula from the cell above the active cell into the cell or the Formula Bar
|
Ctrl + Alt + V
|
CTRL combination shortcut keys
Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program
|
Ctrl + I
|
CTRL combination shortcut keys
Applies or removes italic formatting
|
Ctrl + 3
|
CTRL combination shortcut keys
Applies or removes italic formatting
|
Ctrl + 2
|
CTRL combination shortcut keys
Applies or removes bold formatting
|
Ctrl + U
|
CTRL combination shortcut keys
Applies or removes underlining
|
Ctrl + 4
|
CTRL combination shortcut keys
Applies or removes underlining
|
Ctrl + 5
|
CTRL combination shortcut keys
Applies or removes strikethrough
|
Ctrl + 6
|
CTRL combination shortcut keys
Alternates between hiding objects, displaying objects, and displaying placeholders for objects
|
Ctrl + ↑ Shift + &
|
CTRL combination shortcut keys
Applies the outline border to the selected cells
|
Ctrl + ↑ Shift + _
|
CTRL combination shortcut keys
Removes the outline border from the selected cells
|
Ctrl + 8
|
CTRL combination shortcut keys
Displays or hides the outline symbols
|
Ctrl + D
|
CTRL combination shortcut keys
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.
|
Ctrl + ↑ Shift + ~
|
CTRL combination shortcut keys
Applies the General number format
|
Ctrl + ↑ Shift + $
|
CTRL combination shortcut keys
Applies the Currency format with two decimal places (negative numbers in parentheses)
|
Ctrl + ↑ Shift + %
|
CTRL combination shortcut keys
Applies the Percentage format with no decimal places
|
Ctrl + ↑ Shift + ^
|
CTRL combination shortcut keys
Applies the Exponential number format with two decimal places
|
Ctrl + ↑ Shift + #
|
CTRL combination shortcut keys
Applies the Date format with the day, month, and year
|
Ctrl + ↑ Shift + @
|
CTRL combination shortcut keys
Applies the Time format with the hour and minute, and AM or PM
|
Ctrl + ↑ Shift + !
|
CTRL combination shortcut keys
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values
|
Ctrl + K
|
CTRL combination shortcut keys
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlinkdialog box for selected existing hyperlinks
|
F7
|
Function keys
Opens the Spelling dialog box to check spelling in the active worksheet or selected range
|
Ctrl + Q
|
Formatting cells
Display the Quick Analysis options for selected cells that contain data
|
Ctrl + L
|
Formatting cells
Display the Create Table dialog box
|
Ctrl + T
|
CTRL combination shortcut keys
Displays the Create Table dialog box
|
Ctrl + A
|
CTRL combination shortcut keys
When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box
|
Ctrl + ↑ Shift + Space
|
Other useful shortcut keys
When an object is selected, this shortcut selects all objects on a worksheet
|
Ctrl + Shift + Page Down
|
Other useful shortcut keys
selects the current and next sheet in a workbook
|
Ctrl + Shift + Page Up
|
Other useful shortcut keys
selects the current and previous sheet in a workbook
|
↑ Shift + ← ↑ → ↓
|
Other useful shortcut keys
Extends the selection of cells by one cell
|
Ctrl + ↑ Shift + ← ↑ → ↓
|
Other useful shortcut keys
Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell
|
F8
|
Function keys
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection
|
↑ Shift + F8
|
Function keys
Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys
|
Alt + ⤶ Enter
|
Other useful shortcut keys
starts a new line in the same cell
|
Ctrl + ⤶ Enter
|
Other useful shortcut keys
fills the selected cell range with the current entry
|
↑ Shift + ⤶ Enter
|
Other useful shortcut keys
completes a cell entry and selects the cell above
|
Ctrl + Space
|
Other useful shortcut keys
Selects an entire column in a worksheet
|
↑ Shift + Space
|
Other useful shortcut keys
Selects an entire row in a worksheet
|
Ctrl + ↑ Shift + Home
|
Other useful shortcut keys
Extends the selection of cells to the beginning of the worksheet
|
Ctrl + ↑ Shift + *
|
CTRL combination shortcut keys
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report
|
Home
|
Other useful shortcut keys
Selects the first command on the menu when a menu or submenu is visible
|
Ctrl + Y
|
CTRL combination shortcut keys
Repeats the last command or action, if possible
|
Ctrl + ↑ Shift + U
|
CTRL combination shortcut keys
Switches between expanding and collapsing of the formula bar
|
F9
|
Function keys
Calculates all worksheets in all open workbooks
|
↑ Shift + F9
|
Function keys
Calculates the active worksheet
|
Ctrl + Alt + F9
|
Function keys
Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation
|
Ctrl + Alt + ↑ Shift + F9
|
Function keys
Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated
|
Alt + ↑ Shift + F10
|
Function keys
Displays the menu or message for an Error Checking button
|
Ctrl + ↑ Shift + A
|
CTRL combination shortcut keys
Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula
|
Ctrl + E
|
Working with data, functions, and the formula bar
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column
|
F4
|
Function keys
When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references
|
↑ Shift + F3
|
Function keys
Displays the Insert Function dialog box
|
Ctrl + ↑ Shift + "
|
CTRL combination shortcut keys
Copies the value from the cell above the active cell into the cell or the Formula Bar
|
Alt + F1
|
Working with data, functions, and the formula bar
Create an embedded chart of the data in the current range
|
F11
|
Function keys
Creates a chart of the data in the current range in a separate Chart sheet
|
Alt + M then M
|
Working with data, functions, and the formula bar
M then <keybs>D</keybs>: Define a name to use in references.
|
F3
|
Function keys
Displays the Paste Name dialog box. Available only if names have been defined in the workbook
|
Alt + F8
|
Function keys
Displays the Macro dialog box to create, run, edit, or delete a macro
|
Alt + F11
|
Function keys
Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA)
|
F1
|
Function keys
Displays the Excel Help task pane
|
Alt + F1:
|
Function keys
creates an embedded chart of the data in the current range.
|
Alt + ↑ Shift + F1
|
Function keys
Inserts a new worksheet
|
Ctrl + F2
|
Function keys
Displays the print preview area on the Print tab in the Backstage view
|
Ctrl + F4
|
Function keys
Closes the selected workbook window
|
Alt + F4
|
Function keys
Closes Excel
|
F5
|
CTRL combination shortcut keys
Displays the Go To dialog box
|
Ctrl + F5
|
Function keys
Restores the window size of the selected workbook window
|
F6
|
Function keys
Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area
|
↑ Shift + F6
|
Function keys
Switches between the worksheet, Zoom controls, task pane, and ribbon
|
Ctrl + F6
|
Function keys
Switches to the next workbook window when more than one workbook window is open
|
Ctrl + F7
|
Function keys
Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel
|
Ctrl + F8
|
Function keys
Performs the Size command when a workbook is not maximized
|
Ctrl + F9
|
Function keys
Minimizes a workbook window to an icon
|
Ctrl + F10
|
Function keys
Maximizes or restores the selected workbook window
|
↑ Shift + F11
|
Function keys
Inserts a new worksheet
|
F12
|
Function keys
Displays the Save As dialog box
|
← →
|
Other useful shortcut keys
Selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons
|
↑ ↓
|
Other useful shortcut keys
Selects the previous or next command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group
|
⬅ Backspace
|
Other useful shortcut keys
In cell editing mode, it deletes the character to the left of the insertion point
|
End
|
Other useful shortcut keys
End also selects the last command on the menu when a menu or submenu is visible
|
Alt + Space
|
Other useful shortcut keys
Displays the Control menu for the Excel window
|
Ctrl + ⭾ Tab
|
Other useful shortcut keys
Switches to the next tab in dialog box
|
Ctrl + ↑ Shift + ⭾ Tab
|
Other useful shortcut keys
switches to the previous tab in a dialog box
|
Ctrl + ↑ Shift + (
|
CTRL combination shortcut keys
Unhides any hidden rows within the selection
|
Ctrl + ↑ Shift + )
|
CTRL combination shortcut keys
Unhides any hidden columns within the selection
|
Ctrl + C then Ctrl + C
|
CTRL combination shortcut keys
Display the Clipboard
|
Ctrl + F
|
CTRL combination shortcut keys
Displays the Find and Replace dialog box, with the Find tab selected
|
↑ Shift + F5
|
CTRL combination shortcut keys
Also displays Find tab
|
↑ Shift + F4
|
CTRL combination shortcut keys
Repeats the last Find action
|
Ctrl + G
|
CTRL combination shortcut keys
Displays the Go To dialog box
|
Ctrl + H
|
CTRL combination shortcut keys
Displays the Find and Replace dialog box, with the Replace tab selected
|
Ctrl + N
|
CTRL combination shortcut keys
Creates a new, blank workbook
|
Ctrl + ↑ Shift + O
|
CTRL combination shortcut keys
Selects all cells that contain comments
|
Ctrl + P
|
CTRL combination shortcut keys
Displays the Print dialog box
|
Ctrl + R
|
CTRL combination shortcut keys
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right
|
Ctrl + ↑ Shift + Z
|
CTRL combination shortcut keys
Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed
|