Microsoft Excel 2016

Ribbon: Work in the ribbon with the keyboard

Open a context menu

Context menu button

All hotkeys for Microsoft Excel 2016

CTRL combination shortcut keys
Closes the selected workbook window

Ctrl + W

CTRL combination shortcut keys
Displays the Open dialog box to open or find a file

Ctrl + O

Ribbon: Access keys for tabs
Open the Home tab and format text and numbers and use the Find tool

Alt + H

CTRL combination shortcut keys
Saves the active file with its current file name, location, and file format

Ctrl + S

CTRL combination shortcut keys
Copies the selected cells

Ctrl + C

CTRL combination shortcut keys
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Available only after you have cut or copied an object, text, or cell contents

Ctrl + V

CTRL combination shortcut keys
Uses the Undo command to reverse the last command or to delete the last entry that you typed

Ctrl + Z

Other useful shortcut keys
In cell editing mode, it deletes the character to the right of the insertion point

Del

Frequently used shortcuts
H  Choose a fill color

Alt + H then H

CTRL combination shortcut keys
Cuts the selected cells

Ctrl + X

Ribbon: Access keys for tabs
Open the Insert tab and insert PivotTables, charts, add-ins, Sparklines, pictures, shapes, headers, or text boxes

Alt + N

CTRL combination shortcut keys
Applies or removes bold formatting

Ctrl + B

Frequently used shortcuts
AC  Center align cell contents

Alt + H then AC

Ribbon: Access keys for tabs
Open the Page Layout tab and work with themes, page setup, scale, and alignment

Alt + P

Ribbon: Access keys for tabs
Open the Data tab and connect to, sort, filter, analyze, and work with data

Alt + A

Ribbon: Access keys for tabs
Open the View tab and preview page breaks and layouts, show and hide gridlines and headings, set zoom magnification, manage windows and panes, and view macros

Alt + W

Function keys
Displays the shortcut menu for a selected item

↑   Shift + F10

Ribbon: Work in the ribbon with the keyboard
Open a context menu

Context menu button

Frequently used shortcuts
B  Add borders

Alt + H then B

Frequently used shortcuts
D then <keybs>C</keybs> Delete column

Alt + H then D

Ribbon: Access keys for tabs
Open the Formulas tab and insert, trace, and customize functions and calculations

Alt + M

CTRL combination shortcut keys
Hides the selected rows

Ctrl + 9

CTRL combination shortcut keys
Hides the selected columns

Ctrl + 0

Frequently used shortcuts
Create names from selection

Ctrl + ↑   Shift + F3

Ribbon: Access keys for tabs
then enter the search term: Open the Tell me box on the Ribbon and type a search term for assistance or Help content

Alt + Q

Ribbon: Access keys for tabs
Open the File page and use Backstage view

Alt + F

Ribbon: Access keys for tabs
Open the Review tab and check spelling, add comments, and protect sheets and workbooks

Alt + R

Other useful shortcut keys
Displays the Key Tips (new shortcuts) on the ribbon

Alt

Function keys
Turns key tips on or off (Pressing Alt does the same thing)

F10

Other useful shortcut keys
Moves to the next option or option group in a dialog box

⭾ Tab

Other useful shortcut keys
moves to the previous cell in a worksheet or the previous option in a dialog box

↑   Shift + ⭾ Tab

Other useful shortcut keys
In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options

← ↑ → ↓

Other useful shortcut keys
In a dialog box, performs the action for the selected button, or selects or clears a check box

Space

Other useful shortcut keys
In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button)

⤶ Enter

Other useful shortcut keys
Opens a selected drop-down list

Other useful shortcut keys
Opens a selected drop-down list

Alt +

Function keys
Displays or hides the ribbon

Ctrl + F1

Navigating in cells
Move one cell left in a worksheet

Navigating in cells
Move one cell up in a worksheet

Navigating in cells
Move one cell right in a worksheet

Other useful shortcut keys
Moves to the edge of the current data region in a worksheet

Ctrl + ← ↑ → ↓

Navigating in cells
Enter End mode, move to the next nonblank cell in the same column or row as the active cell, and turn off End mode. If the cells are blank, move to the last cell in the row or column

End then ← ↑ → ↓

Other useful shortcut keys
moves to the last cell on a worksheet, to the lowest used row of the rightmost used column. If the cursor is in the formula bar, this shortcut moves the cursor to the end of the text

Ctrl + End

Other useful shortcut keys
Extends the selection of cells to the last used cell on the worksheet (lower-right corner). If the cursor is in the formula bar, this shortcut selects all text in the formula bar from the cursor position to the end—this does not affect the height of the formula bar

Ctrl + ↑   Shift + End

Navigating in cells
Move to the cell in the upper-left corner of the window when Scroll Lock is turned on

Home + Scroll Lock

Other useful shortcut keys
Moves to the beginning of a worksheet

Ctrl + Home

Other useful shortcut keys
Moves one screen down in a worksheet

Page Down

CTRL combination shortcut keys
Switches between worksheet tabs, from right-to-left

Ctrl + Page Down

Other useful shortcut keys
moves one screen to the right in a worksheet

Alt + Page Down

Other useful shortcut keys
Moves one screen up in a worksheet

Page Up

Other useful shortcut keys
moves one screen to the left in a worksheet

Alt + Page Up

CTRL combination shortcut keys
Switches between worksheet tabs, from left-to-right

Ctrl + Page Up

Navigating in cells
and then the <keybs>Tab</keybs> key repeatedly: Cycle through floating shapes, such as text boxes or images

Ctrl + Alt + 5

Other useful shortcut keys
It also closes full screen mode when this mode has been applied, and returns to normal screen mode to display the ribbon and status bar again

Esc

CTRL combination shortcut keys
Displays the Format Cells dialog box

Ctrl + 1

CTRL combination shortcut keys
opens the Format Cells dialog box with the Font tab selected

Ctrl + ↑   Shift + F

CTRL combination shortcut keys
Opens the Format Cells dialog box with the Font tab selected

Ctrl + ↑   Shift + P

Function keys
Edit the active cell and put the insertion point at the end of its contents. Or, if editing is turned off for the cell, move the insertion point into the formula bar. If editing a formula, toggle Point mode off or on so you can use arrow keys to create a reference

F2

Function keys
Adds or edits a cell comment

↑   Shift + F2

CTRL combination shortcut keys
Displays the Insert dialog box to insert blank cells

Ctrl + ↑   Shift + +

CTRL combination shortcut keys
(-)  Displays the Delete dialog box to delete the selected cells

Ctrl + -

CTRL combination shortcut keys
Enters the current time

Ctrl + ↑   Shift + :

CTRL combination shortcut keys
Enters the current date

Ctrl + ;

CTRL combination shortcut keys
Alternates between displaying cell values and displaying formulas in the worksheet

Ctrl + `

CTRL combination shortcut keys
Copies a formula from the cell above the active cell into the cell or the Formula Bar

Ctrl + '

CTRL combination shortcut keys
Displays the Paste Special dialog box. Available only after you have cut or copied an object, text, or cell contents on a worksheet or in another program

Ctrl + Alt + V

CTRL combination shortcut keys
Applies or removes italic formatting

Ctrl + I

CTRL combination shortcut keys
Applies or removes italic formatting

Ctrl + 3

CTRL combination shortcut keys
Applies or removes bold formatting

Ctrl + 2

CTRL combination shortcut keys
Applies or removes underlining

Ctrl + U

CTRL combination shortcut keys
Applies or removes underlining

Ctrl + 4

CTRL combination shortcut keys
Applies or removes strikethrough

Ctrl + 5

CTRL combination shortcut keys
Alternates between hiding objects, displaying objects, and displaying placeholders for objects

Ctrl + 6

CTRL combination shortcut keys
Applies the outline border to the selected cells

Ctrl + ↑   Shift + &

CTRL combination shortcut keys
Removes the outline border from the selected cells

Ctrl + ↑   Shift + _

CTRL combination shortcut keys
Displays or hides the outline symbols

Ctrl + 8

CTRL combination shortcut keys
Uses the Fill Down command to copy the contents and format of the topmost cell of a selected range into the cells below.

Ctrl + D

CTRL combination shortcut keys
Applies the General number format

Ctrl + ↑   Shift + ~

CTRL combination shortcut keys
Applies the Currency format with two decimal places (negative numbers in parentheses)

Ctrl + ↑   Shift + $

CTRL combination shortcut keys
Applies the Percentage format with no decimal places

Ctrl + ↑   Shift + %

CTRL combination shortcut keys
Applies the Exponential number format with two decimal places

Ctrl + ↑   Shift + ^

CTRL combination shortcut keys
Applies the Date format with the day, month, and year

Ctrl + ↑   Shift + #

CTRL combination shortcut keys
Applies the Time format with the hour and minute, and AM or PM

Ctrl + ↑   Shift + @

CTRL combination shortcut keys
Applies the Number format with two decimal places, thousands separator, and minus sign (-) for negative values

Ctrl + ↑   Shift + !

CTRL combination shortcut keys
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlinkdialog box for selected existing hyperlinks

Ctrl + K

Function keys
Opens the Spelling dialog box to check spelling in the active worksheet or selected range

F7

Formatting cells
Display the Quick Analysis options for selected cells that contain data

Ctrl + Q

Formatting cells
Display the Create Table dialog box

Ctrl + L

CTRL combination shortcut keys
Displays the Create Table dialog box

Ctrl + T

CTRL combination shortcut keys
When the insertion point is to the right of a function name in a formula, displays the Function Arguments dialog box

Ctrl + A

Other useful shortcut keys
When an object is selected, this shortcut selects all objects on a worksheet

Ctrl + ↑   Shift + Space

Other useful shortcut keys
selects the current and next sheet in a workbook

Ctrl + Shift + Page Down

Other useful shortcut keys
selects the current and previous sheet in a workbook

Ctrl + Shift + Page Up

Other useful shortcut keys
Extends the selection of cells by one cell

↑   Shift + ← ↑ → ↓

Other useful shortcut keys
Extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell

Ctrl + ↑   Shift + ← ↑ → ↓

Function keys
Turns extend mode on or off. In extend mode, Extended Selection appears in the status line, and the arrow keys extend the selection

F8

Function keys
Enables you to add a nonadjacent cell or range to a selection of cells by using the arrow keys

↑   Shift + F8

Other useful shortcut keys
starts a new line in the same cell

Alt + ⤶ Enter

Other useful shortcut keys
fills the selected cell range with the current entry

Ctrl + ⤶ Enter

Other useful shortcut keys
completes a cell entry and selects the cell above

↑   Shift + ⤶ Enter

Other useful shortcut keys
Selects an entire column in a worksheet

Ctrl + Space

Other useful shortcut keys
Selects an entire row in a worksheet

↑   Shift + Space

Other useful shortcut keys
Extends the selection of cells to the beginning of the worksheet

Ctrl + ↑   Shift + Home

CTRL combination shortcut keys
Selects the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable, it selects the entire PivotTable report

Ctrl + ↑   Shift + *

Other useful shortcut keys
Selects the first command on the menu when a menu or submenu is visible

Home

CTRL combination shortcut keys
Repeats the last command or action, if possible

Ctrl + Y

CTRL combination shortcut keys
Switches between expanding and collapsing of the formula bar

Ctrl + ↑   Shift + U

Function keys
Calculates all worksheets in all open workbooks

F9

Function keys
Calculates the active worksheet

↑   Shift + F9

Function keys
Calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation

Ctrl + Alt + F9

Function keys
Rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated

Ctrl + Alt + ↑   Shift + F9

Function keys
Displays the menu or message for an Error Checking button

Alt + ↑   Shift + F10

CTRL combination shortcut keys
Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula

Ctrl + ↑   Shift + A

Working with data, functions, and the formula bar
Invoke Flash Fill to automatically recognize patterns in adjacent columns and fill the current column

Ctrl + E

Function keys
When a cell reference or range is selected in a formula, F4 cycles through all the various combinations of absolute and relative references

F4

Function keys
Displays the Insert Function dialog box

↑   Shift + F3

CTRL combination shortcut keys
Copies the value from the cell above the active cell into the cell or the Formula Bar

Ctrl + ↑   Shift + "

Working with data, functions, and the formula bar
Create an embedded chart of the data in the current range

Alt + F1

Function keys
Creates a chart of the data in the current range in a separate Chart sheet

F11

Working with data, functions, and the formula bar
M then <keybs>D</keybs>: Define a name to use in references.

Alt + M then M

Function keys
Displays the Paste Name dialog box. Available only if names have been defined in the workbook

F3

Function keys
Displays the Macro dialog box to create, run, edit, or delete a macro

Alt + F8

Function keys
Opens the Microsoft Visual Basic For Applications Editor, in which you can create a macro by using Visual Basic for Applications (VBA)

Alt + F11

Function keys
Displays the Excel Help task pane

F1

Function keys
creates an embedded chart of the data in the current range.

Alt + F1:

Function keys
Inserts a new worksheet

Alt + ↑   Shift + F1

Function keys
Displays the print preview area on the Print tab in the Backstage view

Ctrl + F2

Function keys
Closes the selected workbook window

Ctrl + F4

Function keys
Closes Excel

Alt + F4

CTRL combination shortcut keys
Displays the Go To dialog box

F5

Function keys
Restores the window size of the selected workbook window

Ctrl + F5

Function keys
Switches between the worksheet, ribbon, task pane, and Zoom controls. In a worksheet that has been split, F6 includes the split panes when switching between panes and the ribbon area

F6

Function keys
Switches between the worksheet, Zoom controls, task pane, and ribbon

↑   Shift + F6

Function keys
Switches to the next workbook window when more than one workbook window is open

Ctrl + F6

Function keys
Performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press Enter, or Esc to cancel

Ctrl + F7

Function keys
Performs the Size command when a workbook is not maximized

Ctrl + F8

Function keys
Minimizes a workbook window to an icon

Ctrl + F9

Function keys
Maximizes or restores the selected workbook window

Ctrl + F10

Function keys
Inserts a new worksheet

↑   Shift + F11

Function keys
Displays the Save As dialog box

F12

Other useful shortcut keys
Selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons

←  →

Other useful shortcut keys
Selects the previous or next command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group

↑  ↓

Other useful shortcut keys
In cell editing mode, it deletes the character to the left of the insertion point

⬅ Backspace

Other useful shortcut keys
End also selects the last command on the menu when a menu or submenu is visible

End

Other useful shortcut keys
Displays the Control menu for the Excel window

Alt + Space

Other useful shortcut keys
Switches to the next tab in dialog box

Ctrl + ⭾ Tab

Other useful shortcut keys
switches to the previous tab in a dialog box

Ctrl + ↑   Shift + ⭾ Tab

CTRL combination shortcut keys
Unhides any hidden rows within the selection

Ctrl + ↑   Shift + (

CTRL combination shortcut keys
Unhides any hidden columns within the selection

Ctrl + ↑   Shift + )

CTRL combination shortcut keys
Display the Clipboard

Ctrl + C then Ctrl + C

CTRL combination shortcut keys
Displays the Find and Replace dialog box, with the Find tab selected

Ctrl + F

CTRL combination shortcut keys
Also displays Find tab

↑   Shift + F5

CTRL combination shortcut keys
Repeats the last Find action

↑   Shift + F4

CTRL combination shortcut keys
Displays the Go To dialog box

Ctrl + G

CTRL combination shortcut keys
Displays the Find and Replace dialog box, with the Replace tab selected

Ctrl + H

CTRL combination shortcut keys
Creates a new, blank workbook

Ctrl + N

CTRL combination shortcut keys
Selects all cells that contain comments

Ctrl + ↑   Shift + O

CTRL combination shortcut keys
Displays the Print dialog box

Ctrl + P

CTRL combination shortcut keys
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected range into the cells to the right

Ctrl + R

CTRL combination shortcut keys
Uses the Undo or Redo command to reverse or restore the last automatic correction when AutoCorrect Smart Tags are displayed

Ctrl + ↑   Shift + Z

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