Microsoft Projects 2016 (Windows)

Outline Operations

Show subtasks.

Alt + Shift + = or Alt + Shift + NumPad +

All hotkeys for Microsoft Projects 2016 (Windows)

File Management
Open a project file (display the Open dialog box).

Ctrl + F12

File Management
Open a project file (display the Open Tab in the Backstage view).

Ctrl + O

File Management
Save a project file.

Ctrl + S

File Management
Create a new project.

Ctrl + N

File Management
Print a file (display the Print Tab in the Backstage view).

Ctrl + P

Working with dialog boxes
Display the Open dialog box.

Ctrl + F12

Working with dialog boxes
Display the Open Tab in the Backstage view.

Ctrl + O

Working with dialog boxes
Display the Save As dialog box.

F12

Working with dialog boxes
Open the selected folder or file.

Enter

Working with dialog boxes
Open the folder one level above the open folder.

Bkspace

Working with dialog boxes
Delete the selected folder or file.

Delete

Working with dialog boxes
Display a shortcut menu for a selected item such as a folder or file.

Shift + F10

Working with dialog boxes
Move forward through options

Tab

Working with dialog boxes
Move back through options

Shift + Tab

Working with dialog boxes
Open the Look in list

F4 or Alt + 1

Working with dialog boxes
Move to the next option or option group.

Tab

Working with dialog boxes
Move to the previous option or option group.

Shift + Tab

Working with dialog boxes
Switch to the next Tab in a dialog box.

Ctrl + Tab

Working with dialog boxes
Switch to the previous Tab in a dialog box.

Ctrl + Shift + Tab

Working with dialog boxes
Move between options in an open drop-down list, or between options in a group of options.

Arrow Keys

Working with dialog boxes
Perform the action assigned to the selected button; select or clear the selected check box.

Insert

Working with dialog boxes
Open the list if it is closed and move to that option in the list.

First letter of an option in a drop-down list

Working with dialog boxes
Select an option; select or clear a check box.

Alt + The letter underlined in an option

Working with dialog boxes
Open a selected drop-down list.

Alt + Down Arrow

Working with dialog boxes
Close a selected drop-down list; cancel a command and close a dialog box.

Esc

Working with dialog boxes
Perform the action assigned to a default button in a dialog box.

Enter

Working with dialog boxes
Move between fields at the bottom of a form.

Arrow Keys

Working with dialog boxes
Move into Tables at the bottom of a form.

Alt + 1 (left) or Alt + 2 (right)

Working with dialog boxes
Move to the next task or resource.

Enter

Working with dialog boxes
Move to the previous task or resource.

Shift + Enter

Navigation Shortcuts
Move to the beginning of the entry.

Home

Navigation Shortcuts
Move to the end of the entry.

End

Navigation Shortcuts
Move one character to the left or right, respectively.

Left Arrow or Right Arrow

Navigation Shortcuts
Move one word to the left.

Ctrl + Left Arrow

Navigation Shortcuts
Move one word to the right.

Ctrl + Right Arrow

Navigation Shortcuts
Select or cancel selection one character to the left.

Shift + Left Arrow

Navigation Shortcuts
Select or cancel selection one character to the right.

Shift + Right Arrow

Navigation Shortcuts
Select or cancel selection one word to the left.

Ctrl + Shift + Left Arrow

Navigation Shortcuts
Select or cancel selection one word to the right.

Ctrl + Shift + Right Arrow

Navigation Shortcuts
Select from the insertion point to the beginning of the entry.

Shift + Home

Navigation Shortcuts
Select from the insertion point to the end of the entry.

Shift + End

Working with Table
Move to the next cell.

Tab

Working with Table
Move to the preceding cell.

Shift + Tab

Working with Table
Move to the next row.

Down Arrow

Working with Table
Move to the preceding row.

Up Arrow

Working with Table
Insert a Tab in a cell.

Ctrl + Tab

Working with Table
Start a new paragraph.

Enter

Working with Table
Add a new row at the bottom of the Table.

Tab

Moving around cells/text
Move one character to the left.

Left Arrow

Moving around cells/text
Move one character to the right.

Right Arrow

Moving around cells/text
Move one line up.

Up Arrow

Moving around cells/text
Move one line down.

Down Arrow

Moving around cells/text
Move one word to the left.

Ctrl + Left Arrow

Moving around cells/text
Move one word to the right.

Ctrl + Right Arrow

Moving around cells/text
Move to the end of a line.

End

Moving around cells/text
Move to the beginning of a line.

Home

Moving around cells/text
Move up one paragraph.

Ctrl + Up Arrow

Moving around cells/text
Move down one paragraph.

Ctrl + Down Arrow

Moving around cells/text
Move to the end of a text box.

Ctrl + End

Moving around cells/text
Move to the beginning of a text box.

Ctrl + Home

Access and Use Action
Display the menu or message for an action. If more than one action is present, switch to the next action and display its menu or message.

Alt + Shift + F10

Access and Use Action
Select the next item on the action menu.

Down Arrow

Access and Use Action
Select the previous item on the action menu.

Up Arrow

Access and Use Action
Perform the action for the selected item on the action menu.

Enter

Access and Use Action
Close the action menu or message.

Esc

Network Diagram
Move to a different Network Diagram box.

Arrow Keys

Network Diagram
Add Network Diagram boxes to the selection.

Shift + Arrow Keys

Network Diagram
Move a Network Diagram box.

Ctrl + Arrow Keys

Network Diagram
NOTE:  You need to set manual positioning first. Select the box you want to move. Click Format, and then click Layout. Click Allow manual box positioning.

Network Diagram
Move to the top Network Diagram box in the view or project.

Ctrl + Home or Shift + Ctrl + Home

Network Diagram
Move to the lowest Network Diagram box in the project.

Ctrl + End or Shift + Ctrl + End

Network Diagram
Move to the leftmost Network Diagram box in the project.

Home or Shift + Home

Network Diagram
Move to the rightmost Network Diagram box in the project.

End or Shift + End

Network Diagram
Move up one window height.

PgUp or Shift + PgUp

Network Diagram
Move down one window height.

PgDn or Shift + PgDn

Network Diagram
Move left one window width.

Ctrl + PgUp or Shift + Ctrl + PgUp

Network Diagram
Move right one window width.

Ctrl + PgDn or Shift + Ctrl + PgDn

Network Diagram
Select the next field in the Network Diagram box.

Enter or Tab

Network Diagram
Select the previous field in the Network Diagram box.

Shift + Enter

Working with OfficeArt Objects
Nudge the shape up, down, right, or left.

Arrow Keys

Working with OfficeArt Objects
Increase the shape’s width by 10%.

Shift + Right Arrow

Working with OfficeArt Objects
Decrease the shape’s width by 10%.

Shift + Left Arrow

Working with OfficeArt Objects
Increase the shape’s height by 10%.

Shift + Up Arrow

Working with OfficeArt Objects
Decrease the shape’s height by 10%.

Shift + Down Arrow

Working with OfficeArt Objects
Increase the shape’s width by 1%.

Ctrl + Shift + Right Arrow

Working with OfficeArt Objects
Decrease the shape’s width by 1%.

Ctrl + Shift + Left Arrow

Working with OfficeArt Objects
Increase the shape’s height by 1%.

Ctrl + Shift + Up Arrow

Working with OfficeArt Objects
Decrease the shape’s height by 1%.

Ctrl + Shift + Down Arrow

Working with OfficeArt Objects
Rotate the shape 15 degrees to the right.

Alt + Right Arrow

Working with OfficeArt Objects
Rotate the shape 15 degrees to the left.

Alt + Left Arrow

Working with OfficeArt Objects
Select an object (with text selected inside the object).

Esc

Working with OfficeArt Objects
Select an object (with an object selected).

Tab or Shift + Tab until the object you want is selected

Working with OfficeArt Objects
Select text within an object (with an object selected).

Enter

Working with OfficeArt Objects
Select multiple shapes

Press and hold Ctrl while you click the shapes

Working with OfficeArt Objects
Select multiple shapes with text

Press and hold Shift while you click the shapes

Working with OfficeArt Objects
Cut selected object.

Ctrl + X

Working with OfficeArt Objects
Copy selected object.

Ctrl + C

Working with OfficeArt Objects
Paste cut or copied object.

Ctrl + V

Working with OfficeArt Objects
Paste special.

Ctrl + Alt + V

Working with OfficeArt Objects
Copy formatting only.

Ctrl + Shift + C

Working with OfficeArt Objects
Paste formatting only.

Ctrl + Shift + V

Working with OfficeArt Objects
Paste special.

Ctrl + Alt + V

Working with OfficeArt Objects
Group shapes, pictures, or WordArt.

Ctrl + G after you select the items that you want to group

Working with OfficeArt Objects
Ungroup shapes, pictures, or WordArt.

Ctrl + Shift + G after you select the group that you want to ungroup

Working with OfficeArt Objects
Undo the last action.

Ctrl + Z

Working with OfficeArt Objects
Redo the last action.

Ctrl + Y

Working with OfficeArt Objects
Add next object to a multi-selection.

Ctrl + Click

Working with OfficeArt Objects
Adds next object to a multi-selection; allows clicking on textbox text to add the textbox to the multi-selection.

Shift + Click

Working with OfficeArt Objects
Collapse selection.

Esc

Working with OfficeArt Objects
Select all text.

Ctrl + A

Working with OfficeArt Objects
Delete one word to the left.

Ctrl + Bkspace

Working with OfficeArt Objects
Delete one word to the right.

Ctrl + Delete

Working with OfficeArt Objects
Undo.

Ctrl + Z

Working with OfficeArt Objects
Redo.

Ctrl + Y

Working with OfficeArt Objects
Move one word to the left.

Ctrl + Left Arrow

Working with OfficeArt Objects
Move one word to the right.

Ctrl + Right Arrow

Working with OfficeArt Objects
Move to the beginning of the line.

Home

Working with OfficeArt Objects
Move to the end of the line.

End

Working with OfficeArt Objects
Move up one paragraph.

Ctrl + Up Arrow

Working with OfficeArt Objects
Move down one paragraph.

Ctrl + Down Arrow

Working with OfficeArt Objects
Move to the beginning of the object’s text.

Ctrl + Home

Working with OfficeArt Objects
Move to the end of the object’s text

Ctrl + End

Navigate Views and Windows
Activate the entry bar to edit text in a field.

F2

Navigate Views and Windows
Activate the menu bar.

F10 or Alt

Navigate Views and Windows
Activate the project control menu.

Alt + Spacebar

Navigate Views and Windows
Activate the split bar.

Shift + F6

Navigate Views and Windows
Close the program window.

Alt + F4

Navigate Views and Windows
Display all filtered tasks or all filtered resources.

F3

Navigate Views and Windows
Display the Field Settings dialog box.

Alt + F3

Navigate Views and Windows
Open a new window.

Shift + F11

Navigate Views and Windows
Reduce a selection to a single field.

Shift + Bkspace

Navigate Views and Windows
Reset sort order to ID order and turn off grouping.

Shift + F3

Navigate Views and Windows
Select a drawing object.

F6

Navigate Views and Windows
Display task information.

Shift + F2

Navigate Views and Windows
Display resource information.

Shift + F2

Navigate Views and Windows
Display assignment information.

Shift + F2

Navigate Views and Windows
Turn on or off the Add To Selection mode.

Shift + F8

Navigate Views and Windows
Turn on or off Auto Calculate.

Ctrl + F9

Navigate Views and Windows
Turn on or off the Extend Selection mode.

F8

Navigate Views and Windows
Move left, right, up, or down to view different pages in the Print Preview window.

Alt + Arrow Keys

Outline Operations
Hide subtasks.

Alt + Shift + NumPad -

Outline Operations
Indent the selected task.

Alt + Shift + Right Arrow

Outline Operations
Show subtasks.

Alt + Shift + = or Alt + Shift + NumPad +

Outline Operations
Show all tasks.

Alt + Shift + NumPad *

Outline Operations
Outdent the selected task.

Alt + Shift + Left Arrow

Sheet View
Cancel an entry.

Esc

Sheet View
Clear or reset the selected field.

Ctrl + Delete

Sheet View
Copy the selected data.

Ctrl + C

Sheet View
Cut the selected data.

Ctrl + X

Sheet View
Delete the selected data.

Delete

Sheet View
Delete row that has a selected cell.

Ctrl + NumPad -

Sheet View
Fill down.

Ctrl + D

Sheet View
Display the Find dialog box.

Ctrl + F or Shift + F5

Sheet View
In the Find dialog box, continue to the next instance of the search results.

Shift + F4

Sheet View
Use the Go To command (Edit menu).

F5

Sheet View
Link tasks.

Ctrl + F2

Sheet View
Paste the copied or cut data.

Ctrl + V

Sheet View
Reduce the selection to one field.

Shift + Bkspace

Sheet View
Undo the last action.

Ctrl + Z

Sheet View
Unlink tasks.

Ctrl + Shift + F2

Sheet View
Set the task to manually schedule

Ctrl + Shift + M

Sheet View
Set the task to auto schedule

Ctrl + Shift + A

Sheet View
Move to the beginning of a project (timescale).

Alt + Home

Sheet View
Move to the end of a project (timescale).

Alt + End

Sheet View
Move the timescale left.

Alt + Left Arrow

Sheet View
Move the timescale right.

Alt + Right Arrow

Sheet View
Move to the first field in a row.

Home or Ctrl + Left Arrow

Sheet View
Move to the first row.

Ctrl + Up Arrow

Sheet View
Move to the first field of the first row.

Ctrl + Home

Sheet View
Move to the last field in a row.

End or Ctrl + Right Arrow

Sheet View
Move to the last field of the last row.

Ctrl + End

Sheet View
Move to the last row.

Ctrl + Down Arrow

Move in Side Pane
Move focus between the side pane and the view on the right side.

Ctrl + Tab or Ctrl + Shift + Tab

Move in Side Pane
Select different controls in the side pane if focus is in the side pane.

Tab

Move in Side Pane
Select or clear check boxes and option buttons if focus is in the side pane.

Spacebar

Move in Side Pane
Extend the selection down one page.

Shift + PgDn

Move in Side Pane
Extend the selection up one page.

Shift + PgUp

Move in Side Pane
Extend the selection down one row.

Shift + Down Arrow

Move in Side Pane
Extend the selection up one row.

Shift + Up Arrow

Move in Side Pane
Extend the selection to the first field in a row.

Shift + Home

Move in Side Pane
Extend the selection to the last field in a row.

Shift + End

Move in Side Pane
Extend the selection to the start of the information.

Ctrl + Shift + Home

Move in Side Pane
Extend the selection to the end of the information.

Ctrl + Shift + End

Move in Side Pane
Extend the selection to the first row.

Ctrl + Shift + Up Arrow

Move in Side Pane
Extend the selection to the last row.

Ctrl + Shift + Down Arrow

Move in Side Pane
Extend the selection to the first field of the first row.

Ctrl + Shift + Home

Move in Side Pane
Extend the selection to the last field of the last row.

Ctrl + Shift + End

Move in Side Pane
Select all rows and columns.

Ctrl + Shift + Spacebar

Move in Side Pane
Select a column.

Ctrl + Spacebar

Move in Side Pane
Select a row.

Shift + Spacebar

Move in Side Pane
Move within a selection down one field.

Enter

Move in Side Pane
Move within a selection up one field.

Shift + Enter

Move in Side Pane
Move within a selection right one field.

Tab

Move in Side Pane
Move within a selection left one field.

Shift + Tab

Select and Edit in Entry bar
Accept an entry.

Enter

Select and Edit in Entry bar
Cancel an entry.

Esc

Select and Edit in Entry bar
Delete one character to the left.

Bkspace

Select and Edit in Entry bar
Delete one character to the right.

Delete

Select and Edit in Entry bar
Delete one word to the right.

Ctrl + Delete

Select and Edit in Entry bar
Extend the selection to the end of the text.

Shift + End

Select and Edit in Entry bar
Extend the selection to the start of the text.

Shift + Home

Select and Edit in Entry bar
Turn on or off Overtype mode.

Insert

Working with Tim[Esc]ale
Move the timescale left one page.

Alt + PgUp

Working with Tim[Esc]ale
Move the timescale right one page.

Alt + PgDn

Working with Tim[Esc]ale
Move the timescale to beginning of the project.

Alt + Home

Working with Tim[Esc]ale
Move the timescale to end of the project.

Alt + End

Working with Tim[Esc]ale
Scroll the timescale left.

Alt + Left Arrow

Working with Tim[Esc]ale
Scroll the timescale right.

Alt + Right Arrow

Working with Tim[Esc]ale
Show smaller time units.

Ctrl + NumPad /

Working with Tim[Esc]ale
Show larger time units.

Ctrl + NumPad *

Switching between Windows
Switch to the next window.

Alt + Tab

Switching between Windows
Switch to the previous window.

Alt + Shift + Tab

Switching between Windows
Close the active window.

Ctrl + W or Ctrl + F4

Switching between Windows
Restore the size of the active window after you maximize it.

Ctrl + F5

Switching between Windows
Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.

F6

Switching between Windows
Move to a pane from another pane in the program window (counterclockwise direction).

Shift + F6

Switching between Windows
When more than one window is open, switch to the next window.

Ctrl + F6

Switching between Windows
Switch to the previous window.

Ctrl + Shift + F6

Switching between Windows
Maximize or restore a selected window.

Ctrl + F10

Switching between Windows
Copy a picture of the screen to the Clipboard.

PrtScn

Switching between Windows
Copy a picture of the selected window to the Clipboard.

Alt + PrtScn

Similar combinations for other applications