Microsoft Projects 2016 (Windows)
Navigate Views and Windows
Display all filtered tasks or all filtered resources.
F3
All hotkeys for Microsoft Projects 2016 (Windows)
File ManagementOpen a project file (display the Open dialog box). |
Ctrl + F12 |
File ManagementOpen a project file (display the Open Tab in the Backstage view). |
Ctrl + O |
File ManagementSave a project file. |
Ctrl + S |
File ManagementCreate a new project. |
Ctrl + N |
File ManagementPrint a file (display the Print Tab in the Backstage view). |
Ctrl + P |
Working with dialog boxesDisplay the Open dialog box. |
Ctrl + F12 |
Working with dialog boxesDisplay the Open Tab in the Backstage view. |
Ctrl + O |
Working with dialog boxesDisplay the Save As dialog box. |
F12 |
Working with dialog boxesOpen the selected folder or file. |
Enter |
Working with dialog boxesOpen the folder one level above the open folder. |
Bkspace |
Working with dialog boxesDelete the selected folder or file. |
Delete |
Working with dialog boxesDisplay a shortcut menu for a selected item such as a folder or file. |
Shift + F10 |
Working with dialog boxesMove forward through options |
Tab |
Working with dialog boxesMove back through options |
Shift + Tab |
Working with dialog boxesOpen the Look in list |
F4 or Alt + 1 |
Working with dialog boxesMove to the next option or option group. |
Tab |
Working with dialog boxesMove to the previous option or option group. |
Shift + Tab |
Working with dialog boxesSwitch to the next Tab in a dialog box. |
Ctrl + Tab |
Working with dialog boxesSwitch to the previous Tab in a dialog box. |
Ctrl + Shift + Tab |
Working with dialog boxesMove between options in an open drop-down list, or between options in a group of options. |
Arrow Keys |
Working with dialog boxesPerform the action assigned to the selected button; select or clear the selected check box. |
Insert |
Working with dialog boxesOpen the list if it is closed and move to that option in the list. |
First letter of an option in a drop-down list |
Working with dialog boxesSelect an option; select or clear a check box. |
Alt + The letter underlined in an option |
Working with dialog boxesOpen a selected drop-down list. |
Alt + Down Arrow |
Working with dialog boxesClose a selected drop-down list; cancel a command and close a dialog box. |
Esc |
Working with dialog boxesPerform the action assigned to a default button in a dialog box. |
Enter |
Working with dialog boxesMove between fields at the bottom of a form. |
Arrow Keys |
Working with dialog boxesMove into Tables at the bottom of a form. |
Alt + 1 (left) or Alt + 2 (right) |
Working with dialog boxesMove to the next task or resource. |
Enter |
Working with dialog boxesMove to the previous task or resource. |
Shift + Enter |
Navigation ShortcutsMove to the beginning of the entry. |
Home |
Navigation ShortcutsMove to the end of the entry. |
End |
Navigation ShortcutsMove one character to the left or right, respectively. |
Left Arrow or Right Arrow |
Navigation ShortcutsMove one word to the left. |
Ctrl + Left Arrow |
Navigation ShortcutsMove one word to the right. |
Ctrl + Right Arrow |
Navigation ShortcutsSelect or cancel selection one character to the left. |
Shift + Left Arrow |
Navigation ShortcutsSelect or cancel selection one character to the right. |
Shift + Right Arrow |
Navigation ShortcutsSelect or cancel selection one word to the left. |
Ctrl + Shift + Left Arrow |
Navigation ShortcutsSelect or cancel selection one word to the right. |
Ctrl + Shift + Right Arrow |
Navigation ShortcutsSelect from the insertion point to the beginning of the entry. |
Shift + Home |
Navigation ShortcutsSelect from the insertion point to the end of the entry. |
Shift + End |
Working with TableMove to the next cell. |
Tab |
Working with TableMove to the preceding cell. |
Shift + Tab |
Working with TableMove to the next row. |
Down Arrow |
Working with TableMove to the preceding row. |
Up Arrow |
Working with TableInsert a Tab in a cell. |
Ctrl + Tab |
Working with TableStart a new paragraph. |
Enter |
Working with TableAdd a new row at the bottom of the Table. |
Tab |
Moving around cells/textMove one character to the left. |
Left Arrow |
Moving around cells/textMove one character to the right. |
Right Arrow |
Moving around cells/textMove one line up. |
Up Arrow |
Moving around cells/textMove one line down. |
Down Arrow |
Moving around cells/textMove one word to the left. |
Ctrl + Left Arrow |
Moving around cells/textMove one word to the right. |
Ctrl + Right Arrow |
Moving around cells/textMove to the end of a line. |
End |
Moving around cells/textMove to the beginning of a line. |
Home |
Moving around cells/textMove up one paragraph. |
Ctrl + Up Arrow |
Moving around cells/textMove down one paragraph. |
Ctrl + Down Arrow |
Moving around cells/textMove to the end of a text box. |
Ctrl + End |
Moving around cells/textMove to the beginning of a text box. |
Ctrl + Home |
Access and Use ActionDisplay the menu or message for an action. If more than one action is present, switch to the next action and display its menu or message. |
Alt + Shift + F10 |
Access and Use ActionSelect the next item on the action menu. |
Down Arrow |
Access and Use ActionSelect the previous item on the action menu. |
Up Arrow |
Access and Use ActionPerform the action for the selected item on the action menu. |
Enter |
Access and Use ActionClose the action menu or message. |
Esc |
Network DiagramMove to a different Network Diagram box. |
Arrow Keys |
Network DiagramAdd Network Diagram boxes to the selection. |
Shift + Arrow Keys |
Network DiagramMove a Network Diagram box. |
Ctrl + Arrow Keys |
Network DiagramNOTE: You need to set manual positioning first. Select the box you want to move. Click Format, and then click Layout. Click Allow manual box positioning. |
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Network DiagramMove to the top Network Diagram box in the view or project. |
Ctrl + Home or Shift + Ctrl + Home |
Network DiagramMove to the lowest Network Diagram box in the project. |
Ctrl + End or Shift + Ctrl + End |
Network DiagramMove to the leftmost Network Diagram box in the project. |
Home or Shift + Home |
Network DiagramMove to the rightmost Network Diagram box in the project. |
End or Shift + End |
Network DiagramMove up one window height. |
PgUp or Shift + PgUp |
Network DiagramMove down one window height. |
PgDn or Shift + PgDn |
Network DiagramMove left one window width. |
Ctrl + PgUp or Shift + Ctrl + PgUp |
Network DiagramMove right one window width. |
Ctrl + PgDn or Shift + Ctrl + PgDn |
Network DiagramSelect the next field in the Network Diagram box. |
Enter or Tab |
Network DiagramSelect the previous field in the Network Diagram box. |
Shift + Enter |
Working with OfficeArt ObjectsNudge the shape up, down, right, or left. |
Arrow Keys |
Working with OfficeArt ObjectsIncrease the shape’s width by 10%. |
Shift + Right Arrow |
Working with OfficeArt ObjectsDecrease the shape’s width by 10%. |
Shift + Left Arrow |
Working with OfficeArt ObjectsIncrease the shape’s height by 10%. |
Shift + Up Arrow |
Working with OfficeArt ObjectsDecrease the shape’s height by 10%. |
Shift + Down Arrow |
Working with OfficeArt ObjectsIncrease the shape’s width by 1%. |
Ctrl + Shift + Right Arrow |
Working with OfficeArt ObjectsDecrease the shape’s width by 1%. |
Ctrl + Shift + Left Arrow |
Working with OfficeArt ObjectsIncrease the shape’s height by 1%. |
Ctrl + Shift + Up Arrow |
Working with OfficeArt ObjectsDecrease the shape’s height by 1%. |
Ctrl + Shift + Down Arrow |
Working with OfficeArt ObjectsRotate the shape 15 degrees to the right. |
Alt + Right Arrow |
Working with OfficeArt ObjectsRotate the shape 15 degrees to the left. |
Alt + Left Arrow |
Working with OfficeArt ObjectsSelect an object (with text selected inside the object). |
Esc |
Working with OfficeArt ObjectsSelect an object (with an object selected). |
Tab or Shift + Tab until the object you want is selected |
Working with OfficeArt ObjectsSelect text within an object (with an object selected). |
Enter |
Working with OfficeArt ObjectsSelect multiple shapes |
Press and hold Ctrl while you click the shapes |
Working with OfficeArt ObjectsSelect multiple shapes with text |
Press and hold Shift while you click the shapes |
Working with OfficeArt ObjectsCut selected object. |
Ctrl + X |
Working with OfficeArt ObjectsCopy selected object. |
Ctrl + C |
Working with OfficeArt ObjectsPaste cut or copied object. |
Ctrl + V |
Working with OfficeArt ObjectsPaste special. |
Ctrl + Alt + V |
Working with OfficeArt ObjectsCopy formatting only. |
Ctrl + Shift + C |
Working with OfficeArt ObjectsPaste formatting only. |
Ctrl + Shift + V |
Working with OfficeArt ObjectsPaste special. |
Ctrl + Alt + V |
Working with OfficeArt ObjectsGroup shapes, pictures, or WordArt. |
Ctrl + G after you select the items that you want to group |
Working with OfficeArt ObjectsUngroup shapes, pictures, or WordArt. |
Ctrl + Shift + G after you select the group that you want to ungroup |
Working with OfficeArt ObjectsUndo the last action. |
Ctrl + Z |
Working with OfficeArt ObjectsRedo the last action. |
Ctrl + Y |
Working with OfficeArt ObjectsAdd next object to a multi-selection. |
Ctrl + Click |
Working with OfficeArt ObjectsAdds next object to a multi-selection; allows clicking on textbox text to add the textbox to the multi-selection. |
Shift + Click |
Working with OfficeArt ObjectsCollapse selection. |
Esc |
Working with OfficeArt ObjectsSelect all text. |
Ctrl + A |
Working with OfficeArt ObjectsDelete one word to the left. |
Ctrl + Bkspace |
Working with OfficeArt ObjectsDelete one word to the right. |
Ctrl + Delete |
Working with OfficeArt ObjectsUndo. |
Ctrl + Z |
Working with OfficeArt ObjectsRedo. |
Ctrl + Y |
Working with OfficeArt ObjectsMove one word to the left. |
Ctrl + Left Arrow |
Working with OfficeArt ObjectsMove one word to the right. |
Ctrl + Right Arrow |
Working with OfficeArt ObjectsMove to the beginning of the line. |
Home |
Working with OfficeArt ObjectsMove to the end of the line. |
End |
Working with OfficeArt ObjectsMove up one paragraph. |
Ctrl + Up Arrow |
Working with OfficeArt ObjectsMove down one paragraph. |
Ctrl + Down Arrow |
Working with OfficeArt ObjectsMove to the beginning of the object’s text. |
Ctrl + Home |
Working with OfficeArt ObjectsMove to the end of the object’s text |
Ctrl + End |
Navigate Views and WindowsActivate the entry bar to edit text in a field. |
F2 |
Navigate Views and WindowsActivate the menu bar. |
F10 or Alt |
Navigate Views and WindowsActivate the project control menu. |
Alt + Spacebar |
Navigate Views and WindowsActivate the split bar. |
Shift + F6 |
Navigate Views and WindowsClose the program window. |
Alt + F4 |
Navigate Views and WindowsDisplay all filtered tasks or all filtered resources. |
F3 |
Navigate Views and WindowsDisplay the Field Settings dialog box. |
Alt + F3 |
Navigate Views and WindowsOpen a new window. |
Shift + F11 |
Navigate Views and WindowsReduce a selection to a single field. |
Shift + Bkspace |
Navigate Views and WindowsReset sort order to ID order and turn off grouping. |
Shift + F3 |
Navigate Views and WindowsSelect a drawing object. |
F6 |
Navigate Views and WindowsDisplay task information. |
Shift + F2 |
Navigate Views and WindowsDisplay resource information. |
Shift + F2 |
Navigate Views and WindowsDisplay assignment information. |
Shift + F2 |
Navigate Views and WindowsTurn on or off the Add To Selection mode. |
Shift + F8 |
Navigate Views and WindowsTurn on or off Auto Calculate. |
Ctrl + F9 |
Navigate Views and WindowsTurn on or off the Extend Selection mode. |
F8 |
Navigate Views and WindowsMove left, right, up, or down to view different pages in the Print Preview window. |
Alt + Arrow Keys |
Outline OperationsHide subtasks. |
Alt + Shift + NumPad - |
Outline OperationsIndent the selected task. |
Alt + Shift + Right Arrow |
Outline OperationsShow subtasks. |
Alt + Shift + = or Alt + Shift + NumPad + |
Outline OperationsShow all tasks. |
Alt + Shift + NumPad * |
Outline OperationsOutdent the selected task. |
Alt + Shift + Left Arrow |
Sheet ViewCancel an entry. |
Esc |
Sheet ViewClear or reset the selected field. |
Ctrl + Delete |
Sheet ViewCopy the selected data. |
Ctrl + C |
Sheet ViewCut the selected data. |
Ctrl + X |
Sheet ViewDelete the selected data. |
Delete |
Sheet ViewDelete row that has a selected cell. |
Ctrl + NumPad - |
Sheet ViewFill down. |
Ctrl + D |
Sheet ViewDisplay the Find dialog box. |
Ctrl + F or Shift + F5 |
Sheet ViewIn the Find dialog box, continue to the next instance of the search results. |
Shift + F4 |
Sheet ViewUse the Go To command (Edit menu). |
F5 |
Sheet ViewLink tasks. |
Ctrl + F2 |
Sheet ViewPaste the copied or cut data. |
Ctrl + V |
Sheet ViewReduce the selection to one field. |
Shift + Bkspace |
Sheet ViewUndo the last action. |
Ctrl + Z |
Sheet ViewUnlink tasks. |
Ctrl + Shift + F2 |
Sheet ViewSet the task to manually schedule |
Ctrl + Shift + M |
Sheet ViewSet the task to auto schedule |
Ctrl + Shift + A |
Sheet ViewMove to the beginning of a project (timescale). |
Alt + Home |
Sheet ViewMove to the end of a project (timescale). |
Alt + End |
Sheet ViewMove the timescale left. |
Alt + Left Arrow |
Sheet ViewMove the timescale right. |
Alt + Right Arrow |
Sheet ViewMove to the first field in a row. |
Home or Ctrl + Left Arrow |
Sheet ViewMove to the first row. |
Ctrl + Up Arrow |
Sheet ViewMove to the first field of the first row. |
Ctrl + Home |
Sheet ViewMove to the last field in a row. |
End or Ctrl + Right Arrow |
Sheet ViewMove to the last field of the last row. |
Ctrl + End |
Sheet ViewMove to the last row. |
Ctrl + Down Arrow |
Move in Side PaneMove focus between the side pane and the view on the right side. |
Ctrl + Tab or Ctrl + Shift + Tab |
Move in Side PaneSelect different controls in the side pane if focus is in the side pane. |
Tab |
Move in Side PaneSelect or clear check boxes and option buttons if focus is in the side pane. |
Spacebar |
Move in Side PaneExtend the selection down one page. |
Shift + PgDn |
Move in Side PaneExtend the selection up one page. |
Shift + PgUp |
Move in Side PaneExtend the selection down one row. |
Shift + Down Arrow |
Move in Side PaneExtend the selection up one row. |
Shift + Up Arrow |
Move in Side PaneExtend the selection to the first field in a row. |
Shift + Home |
Move in Side PaneExtend the selection to the last field in a row. |
Shift + End |
Move in Side PaneExtend the selection to the start of the information. |
Ctrl + Shift + Home |
Move in Side PaneExtend the selection to the end of the information. |
Ctrl + Shift + End |
Move in Side PaneExtend the selection to the first row. |
Ctrl + Shift + Up Arrow |
Move in Side PaneExtend the selection to the last row. |
Ctrl + Shift + Down Arrow |
Move in Side PaneExtend the selection to the first field of the first row. |
Ctrl + Shift + Home |
Move in Side PaneExtend the selection to the last field of the last row. |
Ctrl + Shift + End |
Move in Side PaneSelect all rows and columns. |
Ctrl + Shift + Spacebar |
Move in Side PaneSelect a column. |
Ctrl + Spacebar |
Move in Side PaneSelect a row. |
Shift + Spacebar |
Move in Side PaneMove within a selection down one field. |
Enter |
Move in Side PaneMove within a selection up one field. |
Shift + Enter |
Move in Side PaneMove within a selection right one field. |
Tab |
Move in Side PaneMove within a selection left one field. |
Shift + Tab |
Select and Edit in Entry barAccept an entry. |
Enter |
Select and Edit in Entry barCancel an entry. |
Esc |
Select and Edit in Entry barDelete one character to the left. |
Bkspace |
Select and Edit in Entry barDelete one character to the right. |
Delete |
Select and Edit in Entry barDelete one word to the right. |
Ctrl + Delete |
Select and Edit in Entry barExtend the selection to the end of the text. |
Shift + End |
Select and Edit in Entry barExtend the selection to the start of the text. |
Shift + Home |
Select and Edit in Entry barTurn on or off Overtype mode. |
Insert |
Working with Tim[Esc]aleMove the timescale left one page. |
Alt + PgUp |
Working with Tim[Esc]aleMove the timescale right one page. |
Alt + PgDn |
Working with Tim[Esc]aleMove the timescale to beginning of the project. |
Alt + Home |
Working with Tim[Esc]aleMove the timescale to end of the project. |
Alt + End |
Working with Tim[Esc]aleScroll the timescale left. |
Alt + Left Arrow |
Working with Tim[Esc]aleScroll the timescale right. |
Alt + Right Arrow |
Working with Tim[Esc]aleShow smaller time units. |
Ctrl + NumPad / |
Working with Tim[Esc]aleShow larger time units. |
Ctrl + NumPad * |
Switching between WindowsSwitch to the next window. |
Alt + Tab |
Switching between WindowsSwitch to the previous window. |
Alt + Shift + Tab |
Switching between WindowsClose the active window. |
Ctrl + W or Ctrl + F4 |
Switching between WindowsRestore the size of the active window after you maximize it. |
Ctrl + F5 |
Switching between WindowsMove to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. |
F6 |
Switching between WindowsMove to a pane from another pane in the program window (counterclockwise direction). |
Shift + F6 |
Switching between WindowsWhen more than one window is open, switch to the next window. |
Ctrl + F6 |
Switching between WindowsSwitch to the previous window. |
Ctrl + Shift + F6 |
Switching between WindowsMaximize or restore a selected window. |
Ctrl + F10 |
Switching between WindowsCopy a picture of the screen to the Clipboard. |
PrtScn |
Switching between WindowsCopy a picture of the selected window to the Clipboard. |
Alt + PrtScn |