Hotkeys and shortcuts for Outlook 2016 and Outlook 2013

(Total 177)

`Esc`	Business cards: Move between fields in an open card Close the active card
`⤶ Enter`	Timeline view (Tasks): When a group is selected Collapse the group
`Alt` + `H`	Frequently used shortcuts then <keybs>M</keybs>, <keybs>V</keybs> Select folder from list Move to folder
`Ctrl` + `↑ Shift` + `M`	Mail Create a message (from any Outlook view)
`Alt` + `S`	Printing Open the Page Setup dialog box from Print view
`Alt` + `N`	Frequently used shortcuts then <keybs>A</keybs>, <keybs>F</keybs> Insert file
`Ctrl` + `↑ Shift` + `K`	Text formatting Format letters as small capitals
`Del`	Frequently used shortcuts (when a message, task, or meeting is selected) Delete
`Ctrl` + `E`	Text formatting Center
`Ctrl` + `C`	Text formatting Copy
`Ctrl` + `Insert`	Text formatting Copy
`Ctrl` + `2`	Basic navigation Switch to Calendar view
`Ctrl` + `↑ Shift` + `A`	Calendar Create an appointment (in any Outlook view)
`Alt` + `JA`	Frequently used shortcuts then <keybs>A</keybs>, <keybs>S</keybs> Attachment SaveAs
`Ctrl` + `1`	Basic navigation Switch to Mail view
`Ctrl` + `3`	Basic navigation Switch to Contacts view
`Ctrl` + `4`	Basic navigation Switch to Tasks view
`Ctrl` + `5`	Basic navigation Switch to Notes
`Ctrl` + `6`	Basic navigation Switch to Folder list in the Folder pane
`Ctrl` + `7`	Basic navigation Switch to Shortcuts
`Ctrl` + `-`	Basic navigation Switch to next open message
`Ctrl` + `,`	Calendar Go to next appointment
`Ctrl` + `↑ Shift` + `⭾ Tab`	Basic navigation Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar
`↑ Shift` + `⭾ Tab`	Timeline view (Tasks): When a unit of time on the time scale for days is selected Switch between active view, the To-Do bar, Search, and back to active view
`⭾ Tab`	Timeline view (Tasks): When a unit of time on the time scale for days is selected Switch between active view, the To-Do bar, Search, and back to active view
`F6`	Views: Calendar day/week/month view Move between Calendar view, TaskPad, and the Folder list
`Ctrl` + `⭾ Tab`	Views: Calendar day/week/month view Move between Calendar view, TaskPad, and the Folder list
`← ↑ → ↓`	Basic navigation Move around within the Folder pane
`Ctrl` + `Y`	Tasks Open the Go to Folder dialog box
`F3`	People Find a contact or other item (Search)
`Alt` + `↑`	Date Navigator Go to the same day in the previous week
`Alt` + `Page Up`	Calendar Go to the previous month
`Space`	Basic navigation In the Reading pane, page down through text
`↑ Shift` + `Space`	Basic navigation In the Reading pane, page up through text
`← →`	Basic navigation Collapse or expand a group in the email message list
`Alt` + `B`	People: in the Electronic Business Cards dialog box Select text in the Label box when the field with a label assigned is selected
`Alt` + `←`	Basic navigation Go back to previous view in the main Outlook window
`Alt` + `→`	Basic navigation Go forward to next view in the main Outlook window
`Ctrl` + `↑ Shift` + `W`	Mail Open the MailTip in the selected message
`Ctrl` + `Alt` + `A`	Search Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in
`Ctrl` + `↑ Shift` + `F`	People Use Advanced Find
`Ctrl` + `↑ Shift` + `P`	Text formatting Display the Font dialog box
`F4`	Mail Find or replace
`Ctrl` + `H`	Search Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item
`Ctrl` + `Alt` + `K`	Search Expand search to include items from the current folder
`Ctrl` + `Alt` + `Z`	Search Expand search to include subfolders
`Ctrl` + `↑ Shift` + `G`	Mail Display the Flag for follow up dialog box
`Alt` + `D`	People Open the Check Address dialog box
`Ctrl` + `↑ Shift` + `C`	People Create a contact (from any Outlook view)
`Ctrl` + `↑ Shift` + `L`	Text formatting Add bullets
`Ctrl` + `↑ Shift` + `X`	People Send a fax to the selected contact
`Ctrl` + `↑ Shift` + `E`	Create an item or file Create a folder
`Ctrl` + `↑ Shift` + `Q`	Calendar Create a meeting request
`Ctrl` + `↑ Shift` + `N`	Mail Apply Normal style
`Ctrl` + `↑ Shift` + `H`	Text formatting Delete the next word
`Ctrl` + `↑ Shift` + `S`	Text formatting Apply styles
`Ctrl` + `T`	Text formatting Create a hanging indent
`Ctrl` + `S`	Commands in most views Save (except in Tasks view)
`↑ Shift` + `F12`	Commands in most views Save (except in Tasks view)
`F12`	Commands in most views Save as (only in Mail view)
`Ctrl` + `Z`	Tasks Undo last action
`Alt` + `⬅ Backspace`	Commands in most views Undo
`Ctrl` + `D`	Tasks Delete selected item
`Ctrl` + `P`	Tasks Print selected item
`Ctrl` + `↑ Shift` + `Y`	Commands in most views Copy an item
`Ctrl` + `↑ Shift` + `V`	Commands in most views Move an item
`Ctrl` + `K`	Add web information to items Insert or edit a hyperlink in the body of an item
`F7`	Commands in most views Check spelling
`Ctrl` + `F`	Tasks Forward a task as an attachment
`F2`	Commands in most views Enable editing in a field, in all views except Mail or Icon
`Ctrl` + `L`	Text formatting Left align a paragraph
`Ctrl` + `R`	Text formatting Right-align a paragraph
`Ctrl` + `↑ Shift` + `I`	Mail Display blocked external content (in a message)
`Ctrl` + `↑ Shift` + `O`	Mail Switch to Outbox
`Ctrl` + `↑ Shift` + `R`	Mail Reply All to a message
`Ctrl` + `Alt` + `R`	Mail Reply with meeting request
`Ctrl` + `Alt` + `J`	Mail Mark a message as not junk
`Ctrl` + `M`	Send / receive Start a send/receive
`F9`	Send / receive Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define
`↑`	Timeline view (Tasks): When a group is selected Select the previous group
`↓`	Timeline view (Tasks): When a group is selected Select the next group
`Ctrl` + `N`	Tasks Create a task when in Tasks view
`Ctrl` + `O`	Tasks Open selected item
`Ctrl` + `↑ Shift` + `D`	People Dial a new call
`Ctrl` + `↑ Shift` + `B`	People Open the Address Book
`Insert`	Tasks Flag an item or mark complete
`Ctrl` + `Q`	Text formatting Remove paragraph formatting
`Ctrl` + `U`	Text formatting Underline
`↑ Shift` + `F4`	Mail Find next
`Ctrl` + `⤶ Enter`	Mail Send
`Ctrl` + `Alt` + `F`	Mail Forward as attachment
`Alt` + `⤶ Enter`	Mail Show the properties for the selected item
`Ctrl` + `Alt` + `M`	Mail Mark for download
`Ctrl` + `Alt` + `U`	Mail Check Mark for download status
`Ctrl` + `B`	Text formatting Make letters bold
`Alt` + `1`	Calendar Show one day in the calendar
`Alt` + `2`	Calendar Show two days in the calendar
`Alt` + `3`	Calendar Show three days in the calendar
`Alt` + `4`	Calendar Show four days in the calendar
`Alt` + `5`	Calendar Show five days in the calendar
`Alt` + `6`	Calendar Show six days in the calendar
`Alt` + `7`	Calendar Show seven days in the calendar
`Alt` + `8`	Calendar Show eight days in the calendar
`Alt` + `9`	Calendar Show nine days in the calendar
`Alt` + `0`	Views: Calendar day/week/month view (zero) View 10 days
`Ctrl` + `G`	Calendar Set up recurrence for an open appointment or meeting
`Alt` + `=`	Views: Calendar day/week/month view Switch to Month view
`Ctrl` + `Alt` + `4`	Calendar Switch to Month view
`Ctrl` + `→`	Calendar Go to the next day
`Alt` + `↓`	Date Navigator Go to the same day in the next week
`Alt` + `Page Down`	Calendar Go to the next month
`Ctrl` + `←`	Calendar Go to the previous day
`Alt` + `Home`	Date Navigator Go to the first day of the current week
`Alt` + `End`	Date Navigator Go to the last day of the current week
`Alt` + `-`	Views: Calendar day/week/month view Switch to Week view
`Ctrl` + `Alt` + `3`	Calendar Switch to Full Week view
`Ctrl` + `Alt` + `2`	Calendar Switch to Work Week view
`Ctrl` + `↑ Shift` + `,`	People In an open contact, open the next contact listed
`F11`	People Find a contact
`↑ Shift` + `A` - `Z`	People In Table or List view of contacts, go to the first contact that starts with a specific letter
`Ctrl` + `A`	Tasks Select all items
`F5`	People Update a list of contact group members
`Alt` + `↑ Shift` + `1`	People In a contact form, under Internet, display the Email 1 information
`Alt` + `↑ Shift` + `2`	People In a contact form, under Internet, display the Email 2 information
`Alt` + `↑ Shift` + `3`	People In a contact form, under Internet, display the Email 3 information
`Alt` + `A`	People: in the Electronic Business Cards dialog box Open the Add list
`Alt` + `C`	People: in the Electronic Business Cards dialog box Open the Add Card Picture dialog box
`Alt` + `E`	People: in the Electronic Business Cards dialog box Place cursor at beginning of the Edit box
`Alt` + `F`	Printing then <keybs>P</keybs>, <keybs>R</keybs> Open the Print Options dialog box
`Alt` + `G`	People: in the Electronic Business Cards dialog box Select the Image Align drop-down box
`Alt` + `K`	People: in the Electronic Business Cards dialog box Enter Select the color palette for the background
`Alt` + `L`	People: in the Electronic Business Cards dialog box Select the Layout drop-down box
`Alt` + `R`	People: in the Electronic Business Cards dialog box Remove a selected field from the Fields box
`Ctrl` + `↑ Shift` + `Alt` + `U`	Tasks Create a task request
`Alt` + `O`	Text formatting Display the Format menu
`↑ Shift` + `F3`	Text formatting Switch case (with text selected)
`Ctrl` + `I`	Text formatting Make letters italic
`Ctrl` + `↑ Shift` + `T`	Text formatting Reduce a hanging indent
`Ctrl` + `]`	Text formatting Increase font size
`Ctrl` + `↑ Shift` + `>`	Text formatting Increase font size
`Ctrl` + `[`	Text formatting Decrease font size
`Ctrl` + `↑ Shift` + `<`	Text formatting Decrease font size
`Ctrl` + `X`	Text formatting Cut
`↑ Shift` + `Del`	Text formatting Cut
`Ctrl` + `V`	Text formatting Paste
`↑ Shift` + `Insert`	Text formatting Paste
`Ctrl` + `↑ Shift` + `Z`	Text formatting Clear formatting
`Ctrl` + `Space`	Business cards or Address view Select or cancel selection of the active card
`Ctrl` + `↑ Shift` + `J`	Text formatting Justify text (Stretch a paragraph to fit between the margins)
`Alt` + `U`	Printing Open the Page Setup dialog box from Print view
`↑ Shift` + `F9`	Send / receive Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)
`Ctrl` + `Alt` + `S`	Send / receive Define Send/Receive groups
`Alt` + `F11`	Visual Basic Editor Open Visual Basic Editor
`Alt` + `F8`	Macros Play macro
`Ctrl` + `↑ Shift` + `Alt` + `T`	Forms Close an InfoPath form
`Page Down`	Business cards: Move between characters in a field Move to the end of a multiline field
`Page Up`	Business cards: Move between characters in a field Move to the beginning of a multiline field
`↑ Shift` + `↑ ↓`	Views: Week view Change the duration of the selected block of time
`Ctrl` + `↑ ↓`	Views: Table view Go to the next or previous item without extending the selection
`→`	Timeline view (Tasks): When a unit of time on the time scale for days is selected Move forward in increments of time that are the same as those shown on the time scale
`←`	Timeline view (Tasks): When a unit of time on the time scale for days is selected Move back in increments of time that are the same as those shown on the time scale
`Home`	Timeline view (Tasks): When a group is selected Select the first group on the timeline
`End`	Timeline view (Tasks): When a group is selected Select the last group on the timeline
`Alt` + `Key`	Views: Calendar day/week/month view for number of days View from one through nine days
`↑ Shift` + `↑`	Business cards or Address view Extend the selection to the previous card and cancel selection of cards after the starting point
`↑ Shift` + `↓`	Business cards or Address view Extend the selection to the next card and cancel selection of cards before the starting point
`↑ Shift` + `← →`	Timeline view (Tasks): When an item is selected Select multiple adjacent items
`↑ Shift` + `Home`	Business cards or Address view Extend the selection to the first card in the list
`↑ Shift` + `End`	Business cards or Address view Extend the selection to the last card in the list
`Ctrl` + `↑ Shift` + `↑`	Business cards or Address view Extend the selection to the previous card, regardless of the starting point
`Ctrl` + `↑ Shift` + `↓`	Business cards or Address view Extend the selection to the next card, regardless of the starting point
`Shift` + `Page Up`	Business cards or Address view Extend the selection to the first card on the previous page
`Shift` + `Page Down`	Business cards or Address view Extend the selection to the last card on the last page
`Ctrl` + `←` + `Space`	Timeline view (Tasks): When an item is selected Select multiple nonadjacent items
`Ctrl` + `→` + `Space`	Timeline view (Tasks): When an item is selected Select multiple nonadjacent items
`Ctrl` + `Home`	Timeline view (Tasks): When an item is selected Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group
`Ctrl` + `End`	Timeline view (Tasks): When an item is selected Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group

Hotkeys and shortcuts for Outlook 2016 and Outlook 2013

(Total 177)

Esc

Business cards: Move between fields in an open card

Close the active card

⤶ Enter

Timeline view (Tasks): When a group is selected

Collapse the group

Alt + H

Frequently used shortcuts

then <keybs>M</keybs>, <keybs>V</keybs> Select folder from list Move to folder

Ctrl + ↑ Shift + M

Mail

Create a message (from any Outlook view)

Alt + S

Printing

Open the Page Setup dialog box from Print view

Alt + N

Frequently used shortcuts

then <keybs>A</keybs>, <keybs>F</keybs> Insert file

Ctrl + ↑ Shift + K

Text formatting

Format letters as small capitals

Del

Frequently used shortcuts

(when a message, task, or meeting is selected) Delete

Ctrl + E

Text formatting

Center

Ctrl + C

Text formatting

Copy

Ctrl + Insert

Text formatting

Copy

Ctrl + 2

Basic navigation

Switch to Calendar view

Ctrl + ↑ Shift + A

Calendar

Create an appointment (in any Outlook view)

Alt + JA

Frequently used shortcuts

then <keybs>A</keybs>, <keybs>S</keybs> Attachment SaveAs

Ctrl + 1

Basic navigation

Switch to Mail view

Ctrl + 3

Basic navigation

Switch to Contacts view

Ctrl + 4

Basic navigation

Switch to Tasks view

Ctrl + 5

Basic navigation

Switch to Notes

Ctrl + 6

Basic navigation

Switch to Folder list in the Folder pane

Ctrl + 7

Basic navigation

Switch to Shortcuts

Ctrl + -

Basic navigation

Switch to next open message

Ctrl + ,

Calendar

Go to next appointment

Ctrl + ↑ Shift + ⭾ Tab

Basic navigation

Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar

↑ Shift + ⭾ Tab

Timeline view (Tasks): When a unit of time on the time scale for days is selected

Switch between active view, the To-Do bar, Search, and back to active view

⭾ Tab

Timeline view (Tasks): When a unit of time on the time scale for days is selected

Switch between active view, the To-Do bar, Search, and back to active view

F6

Views: Calendar day/week/month view

Move between Calendar view, TaskPad, and the Folder list

`Esc`

`⤶ Enter`

`Alt` + `H`

`Ctrl` + `↑ Shift` + `M`

`Alt` + `S`

`Alt` + `N`

`Ctrl` + `↑ Shift` + `K`

`Del`

`Ctrl` + `E`

`Ctrl` + `C`

`Ctrl` + `Insert`

`Ctrl` + `2`

`Ctrl` + `↑ Shift` + `A`

`Alt` + `JA`

`Ctrl` + `1`

`Ctrl` + `3`

`Ctrl` + `4`

`Ctrl` + `5`

`Ctrl` + `6`

`Ctrl` + `7`

`Ctrl` + `-`

`Ctrl` + `,`

`Ctrl` + `↑ Shift` + `⭾ Tab`

`↑ Shift` + `⭾ Tab`

`⭾ Tab`

`F6`

`Ctrl` + `⭾ Tab`

`← ↑ → ↓`

`Ctrl` + `Y`

`F3`

`Alt` + `↑`

`Alt` + `Page Up`

`Space`

`↑ Shift` + `Space`

`← →`

`Alt` + `B`

`Alt` + `←`

`Alt` + `→`

`Ctrl` + `↑ Shift` + `W`

`Ctrl` + `Alt` + `A`

`Ctrl` + `↑ Shift` + `F`

`Ctrl` + `↑ Shift` + `P`

`F4`

`Ctrl` + `H`

`Ctrl` + `Alt` + `K`

`Ctrl` + `Alt` + `Z`

`Ctrl` + `↑ Shift` + `G`

`Alt` + `D`

`Ctrl` + `↑ Shift` + `C`

`Ctrl` + `↑ Shift` + `L`