Business cards: Move between fields in an open card
Close the active card
|
Esc
|
Timeline view (Tasks): When a group is selected
Collapse the group
|
⤶ Enter
|
Frequently used shortcuts
then <keybs>M</keybs>, <keybs>V</keybs> Select folder from list Move to folder
|
Alt + H
|
Mail
Create a message (from any Outlook view)
|
Ctrl + ↑ Shift + M
|
Printing
Open the Page Setup dialog box from Print view
|
Alt + S
|
Frequently used shortcuts
then <keybs>A</keybs>, <keybs>F</keybs> Insert file
|
Alt + N
|
Text formatting
Format letters as small capitals
|
Ctrl + ↑ Shift + K
|
Frequently used shortcuts
(when a message, task, or meeting is selected) Delete
|
Del
|
Text formatting
Center
|
Ctrl + E
|
Text formatting
Copy
|
Ctrl + C
|
Text formatting
Copy
|
Ctrl + Insert
|
Basic navigation
Switch to Calendar view
|
Ctrl + 2
|
Calendar
Create an appointment (in any Outlook view)
|
Ctrl + ↑ Shift + A
|
Frequently used shortcuts
then <keybs>A</keybs>, <keybs>S</keybs> Attachment SaveAs
|
Alt + JA
|
Basic navigation
Switch to Mail view
|
Ctrl + 1
|
Basic navigation
Switch to Contacts view
|
Ctrl + 3
|
Basic navigation
Switch to Tasks view
|
Ctrl + 4
|
Basic navigation
Switch to Notes
|
Ctrl + 5
|
Basic navigation
Switch to Folder list in the Folder pane
|
Ctrl + 6
|
Basic navigation
Switch to Shortcuts
|
Ctrl + 7
|
Basic navigation
Switch to next open message
|
Ctrl + -
|
Calendar
Go to next appointment
|
Ctrl + ,
|
Basic navigation
Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar
|
Ctrl + ↑ Shift + ⭾ Tab
|
Timeline view (Tasks): When a unit of time on the time scale for days is selected
Switch between active view, the To-Do bar, Search, and back to active view
|
↑ Shift + ⭾ Tab
|
Timeline view (Tasks): When a unit of time on the time scale for days is selected
Switch between active view, the To-Do bar, Search, and back to active view
|
⭾ Tab
|
Views: Calendar day/week/month view
Move between Calendar view, TaskPad, and the Folder list
|
F6
|
Views: Calendar day/week/month view
Move between Calendar view, TaskPad, and the Folder list
|
Ctrl + ⭾ Tab
|
Basic navigation
Move around within the Folder pane
|
← ↑ → ↓
|
Tasks
Open the Go to Folder dialog box
|
Ctrl + Y
|
People
Find a contact or other item (Search)
|
F3
|
Date Navigator
Go to the same day in the previous week
|
Alt + ↑
|
Calendar
Go to the previous month
|
Alt + Page Up
|
Basic navigation
In the Reading pane, page down through text
|
Space
|
Basic navigation
In the Reading pane, page up through text
|
↑ Shift + Space
|
Basic navigation
Collapse or expand a group in the email message list
|
← →
|
People: in the Electronic Business Cards dialog box
Select text in the Label box when the field with a label assigned is selected
|
Alt + B
|
Basic navigation
Go back to previous view in the main Outlook window
|
Alt + ←
|
Basic navigation
Go forward to next view in the main Outlook window
|
Alt + →
|
Mail
Open the MailTip in the selected message
|
Ctrl + ↑ Shift + W
|
Search
Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in
|
Ctrl + Alt + A
|
People
Use Advanced Find
|
Ctrl + ↑ Shift + F
|
Text formatting
Display the Font dialog box
|
Ctrl + ↑ Shift + P
|
Mail
Find or replace
|
F4
|
Search
Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item
|
Ctrl + H
|
Search
Expand search to include items from the current folder
|
Ctrl + Alt + K
|
Search
Expand search to include subfolders
|
Ctrl + Alt + Z
|
Mail
Display the Flag for follow up dialog box
|
Ctrl + ↑ Shift + G
|
People
Open the Check Address dialog box
|
Alt + D
|
People
Create a contact (from any Outlook view)
|
Ctrl + ↑ Shift + C
|
Text formatting
Add bullets
|
Ctrl + ↑ Shift + L
|
People
Send a fax to the selected contact
|
Ctrl + ↑ Shift + X
|
Create an item or file
Create a folder
|
Ctrl + ↑ Shift + E
|
Calendar
Create a meeting request
|
Ctrl + ↑ Shift + Q
|
Mail
Apply Normal style
|
Ctrl + ↑ Shift + N
|
Text formatting
Delete the next word
|
Ctrl + ↑ Shift + H
|
Text formatting
Apply styles
|
Ctrl + ↑ Shift + S
|
Text formatting
Create a hanging indent
|
Ctrl + T
|
Commands in most views
Save (except in Tasks view)
|
Ctrl + S
|
Commands in most views
Save (except in Tasks view)
|
↑ Shift + F12
|
Commands in most views
Save as (only in Mail view)
|
F12
|
Tasks
Undo last action
|
Ctrl + Z
|
Commands in most views
Undo
|
Alt + ⬅ Backspace
|
Tasks
Delete selected item
|
Ctrl + D
|
Tasks
Print selected item
|
Ctrl + P
|
Commands in most views
Copy an item
|
Ctrl + ↑ Shift + Y
|
Commands in most views
Move an item
|
Ctrl + ↑ Shift + V
|
Add web information to items
Insert or edit a hyperlink in the body of an item
|
Ctrl + K
|
Commands in most views
Check spelling
|
F7
|
Tasks
Forward a task as an attachment
|
Ctrl + F
|
Commands in most views
Enable editing in a field, in all views except Mail or Icon
|
F2
|
Text formatting
Left align a paragraph
|
Ctrl + L
|
Text formatting
Right-align a paragraph
|
Ctrl + R
|
Mail
Display blocked external content (in a message)
|
Ctrl + ↑ Shift + I
|
Mail
Switch to Outbox
|
Ctrl + ↑ Shift + O
|
Mail
Reply All to a message
|
Ctrl + ↑ Shift + R
|
Mail
Reply with meeting request
|
Ctrl + Alt + R
|
Mail
Mark a message as not junk
|
Ctrl + Alt + J
|
Send / receive
Start a send/receive
|
Ctrl + M
|
Send / receive
Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define
|
F9
|
Timeline view (Tasks): When a group is selected
Select the previous group
|
↑
|
Timeline view (Tasks): When a group is selected
Select the next group
|
↓
|
Tasks
Create a task when in Tasks view
|
Ctrl + N
|
Tasks
Open selected item
|
Ctrl + O
|
People
Dial a new call
|
Ctrl + ↑ Shift + D
|
People
Open the Address Book
|
Ctrl + ↑ Shift + B
|
Tasks
Flag an item or mark complete
|
Insert
|
Text formatting
Remove paragraph formatting
|
Ctrl + Q
|
Text formatting
Underline
|
Ctrl + U
|
Mail
Find next
|
↑ Shift + F4
|
Mail
Send
|
Ctrl + ⤶ Enter
|
Mail
Forward as attachment
|
Ctrl + Alt + F
|
Mail
Show the properties for the selected item
|
Alt + ⤶ Enter
|
Mail
Mark for download
|
Ctrl + Alt + M
|
Mail
Check Mark for download status
|
Ctrl + Alt + U
|
Text formatting
Make letters bold
|
Ctrl + B
|
Calendar
Show one day in the calendar
|
Alt + 1
|
Calendar
Show two days in the calendar
|
Alt + 2
|
Calendar
Show three days in the calendar
|
Alt + 3
|
Calendar
Show four days in the calendar
|
Alt + 4
|
Calendar
Show five days in the calendar
|
Alt + 5
|
Calendar
Show six days in the calendar
|
Alt + 6
|
Calendar
Show seven days in the calendar
|
Alt + 7
|
Calendar
Show eight days in the calendar
|
Alt + 8
|
Calendar
Show nine days in the calendar
|
Alt + 9
|
Views: Calendar day/week/month view
(zero) View 10 days
|
Alt + 0
|
Calendar
Set up recurrence for an open appointment or meeting
|
Ctrl + G
|
Views: Calendar day/week/month view
Switch to Month view
|
Alt + =
|
Calendar
Switch to Month view
|
Ctrl + Alt + 4
|
Calendar
Go to the next day
|
Ctrl + →
|
Date Navigator
Go to the same day in the next week
|
Alt + ↓
|
Calendar
Go to the next month
|
Alt + Page Down
|
Calendar
Go to the previous day
|
Ctrl + ←
|
Date Navigator
Go to the first day of the current week
|
Alt + Home
|
Date Navigator
Go to the last day of the current week
|
Alt + End
|
Views: Calendar day/week/month view
Switch to Week view
|
Alt + -
|
Calendar
Switch to Full Week view
|
Ctrl + Alt + 3
|
Calendar
Switch to Work Week view
|
Ctrl + Alt + 2
|
People
In an open contact, open the next contact listed
|
Ctrl + ↑ Shift + ,
|
People
Find a contact
|
F11
|
People
In Table or List view of contacts, go to the first contact that starts with a specific letter
|
↑ Shift + A - Z
|
Tasks
Select all items
|
Ctrl + A
|
People
Update a list of contact group members
|
F5
|
People
In a contact form, under Internet, display the Email 1 information
|
Alt + ↑ Shift + 1
|
People
In a contact form, under Internet, display the Email 2 information
|
Alt + ↑ Shift + 2
|
People
In a contact form, under Internet, display the Email 3 information
|
Alt + ↑ Shift + 3
|
People: in the Electronic Business Cards dialog box
Open the Add list
|
Alt + A
|
People: in the Electronic Business Cards dialog box
Open the Add Card Picture dialog box
|
Alt + C
|
People: in the Electronic Business Cards dialog box
Place cursor at beginning of the Edit box
|
Alt + E
|
Printing
then <keybs>P</keybs>, <keybs>R</keybs> Open the Print Options dialog box
|
Alt + F
|
People: in the Electronic Business Cards dialog box
Select the Image Align drop-down box
|
Alt + G
|
People: in the Electronic Business Cards dialog box
Enter Select the color palette for the background
|
Alt + K
|
People: in the Electronic Business Cards dialog box
Select the Layout drop-down box
|
Alt + L
|
People: in the Electronic Business Cards dialog box
Remove a selected field from the Fields box
|
Alt + R
|
Tasks
Create a task request
|
Ctrl + ↑ Shift + Alt + U
|
Text formatting
Display the Format menu
|
Alt + O
|
Text formatting
Switch case (with text selected)
|
↑ Shift + F3
|
Text formatting
Make letters italic
|
Ctrl + I
|
Text formatting
Reduce a hanging indent
|
Ctrl + ↑ Shift + T
|
Text formatting
Increase font size
|
Ctrl + ]
|
Text formatting
Increase font size
|
Ctrl + ↑ Shift + >
|
Text formatting
Decrease font size
|
Ctrl + [
|
Text formatting
Decrease font size
|
Ctrl + ↑ Shift + <
|
Text formatting
Cut
|
Ctrl + X
|
Text formatting
Cut
|
↑ Shift + Del
|
Text formatting
Paste
|
Ctrl + V
|
Text formatting
Paste
|
↑ Shift + Insert
|
Text formatting
Clear formatting
|
Ctrl + ↑ Shift + Z
|
Business cards or Address view
Select or cancel selection of the active card
|
Ctrl + Space
|
Text formatting
Justify text (Stretch a paragraph to fit between the margins)
|
Ctrl + ↑ Shift + J
|
Printing
Open the Page Setup dialog box from Print view
|
Alt + U
|
Send / receive
Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)
|
↑ Shift + F9
|
Send / receive
Define Send/Receive groups
|
Ctrl + Alt + S
|
Visual Basic Editor
Open Visual Basic Editor
|
Alt + F11
|
Macros
Play macro
|
Alt + F8
|
Forms
Close an InfoPath form
|
Ctrl + ↑ Shift + Alt + T
|
Business cards: Move between characters in a field
Move to the end of a multiline field
|
Page Down
|
Business cards: Move between characters in a field
Move to the beginning of a multiline field
|
Page Up
|
Views: Week view
Change the duration of the selected block of time
|
↑ Shift + ↑ ↓
|
Views: Table view
Go to the next or previous item without extending the selection
|
Ctrl + ↑ ↓
|
Timeline view (Tasks): When a unit of time on the time scale for days is selected
Move forward in increments of time that are the same as those shown on the time scale
|
→
|
Timeline view (Tasks): When a unit of time on the time scale for days is selected
Move back in increments of time that are the same as those shown on the time scale
|
←
|
Timeline view (Tasks): When a group is selected
Select the first group on the timeline
|
Home
|
Timeline view (Tasks): When a group is selected
Select the last group on the timeline
|
End
|
Views: Calendar day/week/month view
for number of days View from one through nine days
|
Alt + Key
|
Business cards or Address view
Extend the selection to the previous card and cancel selection of cards after the starting point
|
↑ Shift + ↑
|
Business cards or Address view
Extend the selection to the next card and cancel selection of cards before the starting point
|
↑ Shift + ↓
|
Timeline view (Tasks): When an item is selected
Select multiple adjacent items
|
↑ Shift + ← →
|
Business cards or Address view
Extend the selection to the first card in the list
|
↑ Shift + Home
|
Business cards or Address view
Extend the selection to the last card in the list
|
↑ Shift + End
|
Business cards or Address view
Extend the selection to the previous card, regardless of the starting point
|
Ctrl + ↑ Shift + ↑
|
Business cards or Address view
Extend the selection to the next card, regardless of the starting point
|
Ctrl + ↑ Shift + ↓
|
Business cards or Address view
Extend the selection to the first card on the previous page
|
Shift + Page Up
|
Business cards or Address view
Extend the selection to the last card on the last page
|
Shift + Page Down
|
Timeline view (Tasks): When an item is selected
Select multiple nonadjacent items
|
Ctrl + ← + Space
|
Timeline view (Tasks): When an item is selected
Select multiple nonadjacent items
|
Ctrl + → + Space
|
Timeline view (Tasks): When an item is selected
Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group
|
Ctrl + Home
|
Timeline view (Tasks): When an item is selected
Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group
|
Ctrl + End
|