Switch to Shortcuts

`Ctrl` + `7`

All hotkeys for Outlook 2016 and Outlook 2013

Business cards: Move between fields in an open card Close the active card	`Esc`
Timeline view (Tasks): When a group is selected Collapse the group	`⤶ Enter`
Frequently used shortcuts then <keybs>M</keybs>, <keybs>V</keybs> Select folder from list Move to folder	`Alt` + `H`
Mail Create a message (from any Outlook view)	`Ctrl` + `↑ Shift` + `M`
Printing Open the Page Setup dialog box from Print view	`Alt` + `S`
Frequently used shortcuts then <keybs>A</keybs>, <keybs>F</keybs> Insert file	`Alt` + `N`
Text formatting Format letters as small capitals	`Ctrl` + `↑ Shift` + `K`
Frequently used shortcuts (when a message, task, or meeting is selected) Delete	`Del`
Text formatting Center	`Ctrl` + `E`
Text formatting Copy	`Ctrl` + `C`
Text formatting Copy	`Ctrl` + `Insert`
Basic navigation Switch to Calendar view	`Ctrl` + `2`
Calendar Create an appointment (in any Outlook view)	`Ctrl` + `↑ Shift` + `A`
Frequently used shortcuts then <keybs>A</keybs>, <keybs>S</keybs> Attachment SaveAs	`Alt` + `JA`
Basic navigation Switch to Mail view	`Ctrl` + `1`
Basic navigation Switch to Contacts view	`Ctrl` + `3`
Basic navigation Switch to Tasks view	`Ctrl` + `4`
Basic navigation Switch to Notes	`Ctrl` + `5`
Basic navigation Switch to Folder list in the Folder pane	`Ctrl` + `6`
Basic navigation Switch to Shortcuts	`Ctrl` + `7`
Basic navigation Switch to next open message	`Ctrl` + `-`
Calendar Go to next appointment	`Ctrl` + `,`
Basic navigation Move between the Folder pane, the main Outlook window, the Reading pane, and the To-Do bar	`Ctrl` + `↑ Shift` + `⭾ Tab`
Timeline view (Tasks): When a unit of time on the time scale for days is selected Switch between active view, the To-Do bar, Search, and back to active view	`↑ Shift` + `⭾ Tab`
Timeline view (Tasks): When a unit of time on the time scale for days is selected Switch between active view, the To-Do bar, Search, and back to active view	`⭾ Tab`
Views: Calendar day/week/month view Move between Calendar view, TaskPad, and the Folder list	`F6`
Views: Calendar day/week/month view Move between Calendar view, TaskPad, and the Folder list	`Ctrl` + `⭾ Tab`
Basic navigation Move around within the Folder pane	`← ↑ → ↓`
Tasks Open the Go to Folder dialog box	`Ctrl` + `Y`
People Find a contact or other item (Search)	`F3`
Date Navigator Go to the same day in the previous week	`Alt` + `↑`
Calendar Go to the previous month	`Alt` + `Page Up`
Basic navigation In the Reading pane, page down through text	`Space`
Basic navigation In the Reading pane, page up through text	`↑ Shift` + `Space`
Basic navigation Collapse or expand a group in the email message list	`← →`
People: in the Electronic Business Cards dialog box Select text in the Label box when the field with a label assigned is selected	`Alt` + `B`
Basic navigation Go back to previous view in the main Outlook window	`Alt` + `←`
Basic navigation Go forward to next view in the main Outlook window	`Alt` + `→`
Mail Open the MailTip in the selected message	`Ctrl` + `↑ Shift` + `W`
Search Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in	`Ctrl` + `Alt` + `A`
People Use Advanced Find	`Ctrl` + `↑ Shift` + `F`
Text formatting Display the Font dialog box	`Ctrl` + `↑ Shift` + `P`
Mail Find or replace	`F4`
Search Find and replace text, symbols, or some formatting commands when in the Reading pane or in an open item	`Ctrl` + `H`
Search Expand search to include items from the current folder	`Ctrl` + `Alt` + `K`
Search Expand search to include subfolders	`Ctrl` + `Alt` + `Z`
Mail Display the Flag for follow up dialog box	`Ctrl` + `↑ Shift` + `G`
People Open the Check Address dialog box	`Alt` + `D`
People Create a contact (from any Outlook view)	`Ctrl` + `↑ Shift` + `C`
Text formatting Add bullets	`Ctrl` + `↑ Shift` + `L`
People Send a fax to the selected contact	`Ctrl` + `↑ Shift` + `X`
Create an item or file Create a folder	`Ctrl` + `↑ Shift` + `E`
Calendar Create a meeting request	`Ctrl` + `↑ Shift` + `Q`
Mail Apply Normal style	`Ctrl` + `↑ Shift` + `N`
Text formatting Delete the next word	`Ctrl` + `↑ Shift` + `H`
Text formatting Apply styles	`Ctrl` + `↑ Shift` + `S`
Text formatting Create a hanging indent	`Ctrl` + `T`
Commands in most views Save (except in Tasks view)	`Ctrl` + `S`
Commands in most views Save (except in Tasks view)	`↑ Shift` + `F12`
Commands in most views Save as (only in Mail view)	`F12`
Tasks Undo last action	`Ctrl` + `Z`
Commands in most views Undo	`Alt` + `⬅ Backspace`
Tasks Delete selected item	`Ctrl` + `D`
Tasks Print selected item	`Ctrl` + `P`
Commands in most views Copy an item	`Ctrl` + `↑ Shift` + `Y`
Commands in most views Move an item	`Ctrl` + `↑ Shift` + `V`
Add web information to items Insert or edit a hyperlink in the body of an item	`Ctrl` + `K`
Commands in most views Check spelling	`F7`
Tasks Forward a task as an attachment	`Ctrl` + `F`
Commands in most views Enable editing in a field, in all views except Mail or Icon	`F2`
Text formatting Left align a paragraph	`Ctrl` + `L`
Text formatting Right-align a paragraph	`Ctrl` + `R`
Mail Display blocked external content (in a message)	`Ctrl` + `↑ Shift` + `I`
Mail Switch to Outbox	`Ctrl` + `↑ Shift` + `O`
Mail Reply All to a message	`Ctrl` + `↑ Shift` + `R`
Mail Reply with meeting request	`Ctrl` + `Alt` + `R`
Mail Mark a message as not junk	`Ctrl` + `Alt` + `J`
Send / receive Start a send/receive	`Ctrl` + `M`
Send / receive Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define	`F9`
Timeline view (Tasks): When a group is selected Select the previous group	`↑`
Timeline view (Tasks): When a group is selected Select the next group	`↓`
Tasks Create a task when in Tasks view	`Ctrl` + `N`
Tasks Open selected item	`Ctrl` + `O`
People Dial a new call	`Ctrl` + `↑ Shift` + `D`
People Open the Address Book	`Ctrl` + `↑ Shift` + `B`
Tasks Flag an item or mark complete	`Insert`
Text formatting Remove paragraph formatting	`Ctrl` + `Q`
Text formatting Underline	`Ctrl` + `U`
Mail Find next	`↑ Shift` + `F4`
Mail Send	`Ctrl` + `⤶ Enter`
Mail Forward as attachment	`Ctrl` + `Alt` + `F`
Mail Show the properties for the selected item	`Alt` + `⤶ Enter`
Mail Mark for download	`Ctrl` + `Alt` + `M`
Mail Check Mark for download status	`Ctrl` + `Alt` + `U`
Text formatting Make letters bold	`Ctrl` + `B`
Calendar Show one day in the calendar	`Alt` + `1`
Calendar Show two days in the calendar	`Alt` + `2`
Calendar Show three days in the calendar	`Alt` + `3`
Calendar Show four days in the calendar	`Alt` + `4`
Calendar Show five days in the calendar	`Alt` + `5`
Calendar Show six days in the calendar	`Alt` + `6`
Calendar Show seven days in the calendar	`Alt` + `7`
Calendar Show eight days in the calendar	`Alt` + `8`
Calendar Show nine days in the calendar	`Alt` + `9`
Views: Calendar day/week/month view (zero) View 10 days	`Alt` + `0`
Calendar Set up recurrence for an open appointment or meeting	`Ctrl` + `G`
Views: Calendar day/week/month view Switch to Month view	`Alt` + `=`
Calendar Switch to Month view	`Ctrl` + `Alt` + `4`
Calendar Go to the next day	`Ctrl` + `→`
Date Navigator Go to the same day in the next week	`Alt` + `↓`
Calendar Go to the next month	`Alt` + `Page Down`
Calendar Go to the previous day	`Ctrl` + `←`
Date Navigator Go to the first day of the current week	`Alt` + `Home`
Date Navigator Go to the last day of the current week	`Alt` + `End`
Views: Calendar day/week/month view Switch to Week view	`Alt` + `-`
Calendar Switch to Full Week view	`Ctrl` + `Alt` + `3`
Calendar Switch to Work Week view	`Ctrl` + `Alt` + `2`
People In an open contact, open the next contact listed	`Ctrl` + `↑ Shift` + `,`
People Find a contact	`F11`
People In Table or List view of contacts, go to the first contact that starts with a specific letter	`↑ Shift` + `A` - `Z`
Tasks Select all items	`Ctrl` + `A`
People Update a list of contact group members	`F5`
People In a contact form, under Internet, display the Email 1 information	`Alt` + `↑ Shift` + `1`
People In a contact form, under Internet, display the Email 2 information	`Alt` + `↑ Shift` + `2`
People In a contact form, under Internet, display the Email 3 information	`Alt` + `↑ Shift` + `3`
People: in the Electronic Business Cards dialog box Open the Add list	`Alt` + `A`
People: in the Electronic Business Cards dialog box Open the Add Card Picture dialog box	`Alt` + `C`
People: in the Electronic Business Cards dialog box Place cursor at beginning of the Edit box	`Alt` + `E`
Printing then <keybs>P</keybs>, <keybs>R</keybs> Open the Print Options dialog box	`Alt` + `F`
People: in the Electronic Business Cards dialog box Select the Image Align drop-down box	`Alt` + `G`
People: in the Electronic Business Cards dialog box Enter Select the color palette for the background	`Alt` + `K`
People: in the Electronic Business Cards dialog box Select the Layout drop-down box	`Alt` + `L`
People: in the Electronic Business Cards dialog box Remove a selected field from the Fields box	`Alt` + `R`
Tasks Create a task request	`Ctrl` + `↑ Shift` + `Alt` + `U`
Text formatting Display the Format menu	`Alt` + `O`
Text formatting Switch case (with text selected)	`↑ Shift` + `F3`
Text formatting Make letters italic	`Ctrl` + `I`
Text formatting Reduce a hanging indent	`Ctrl` + `↑ Shift` + `T`
Text formatting Increase font size	`Ctrl` + `]`
Text formatting Increase font size	`Ctrl` + `↑ Shift` + `>`
Text formatting Decrease font size	`Ctrl` + `[`
Text formatting Decrease font size	`Ctrl` + `↑ Shift` + `<`
Text formatting Cut	`Ctrl` + `X`
Text formatting Cut	`↑ Shift` + `Del`
Text formatting Paste	`Ctrl` + `V`
Text formatting Paste	`↑ Shift` + `Insert`
Text formatting Clear formatting	`Ctrl` + `↑ Shift` + `Z`
Business cards or Address view Select or cancel selection of the active card	`Ctrl` + `Space`
Text formatting Justify text (Stretch a paragraph to fit between the margins)	`Ctrl` + `↑ Shift` + `J`
Printing Open the Page Setup dialog box from Print view	`Alt` + `U`
Send / receive Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)	`↑ Shift` + `F9`
Send / receive Define Send/Receive groups	`Ctrl` + `Alt` + `S`
Visual Basic Editor Open Visual Basic Editor	`Alt` + `F11`
Macros Play macro	`Alt` + `F8`
Forms Close an InfoPath form	`Ctrl` + `↑ Shift` + `Alt` + `T`
Business cards: Move between characters in a field Move to the end of a multiline field	`Page Down`
Business cards: Move between characters in a field Move to the beginning of a multiline field	`Page Up`
Views: Week view Change the duration of the selected block of time	`↑ Shift` + `↑ ↓`
Views: Table view Go to the next or previous item without extending the selection	`Ctrl` + `↑ ↓`
Timeline view (Tasks): When a unit of time on the time scale for days is selected Move forward in increments of time that are the same as those shown on the time scale	`→`
Timeline view (Tasks): When a unit of time on the time scale for days is selected Move back in increments of time that are the same as those shown on the time scale	`←`
Timeline view (Tasks): When a group is selected Select the first group on the timeline	`Home`
Timeline view (Tasks): When a group is selected Select the last group on the timeline	`End`
Views: Calendar day/week/month view for number of days View from one through nine days	`Alt` + `Key`
Business cards or Address view Extend the selection to the previous card and cancel selection of cards after the starting point	`↑ Shift` + `↑`
Business cards or Address view Extend the selection to the next card and cancel selection of cards before the starting point	`↑ Shift` + `↓`
Timeline view (Tasks): When an item is selected Select multiple adjacent items	`↑ Shift` + `← →`
Business cards or Address view Extend the selection to the first card in the list	`↑ Shift` + `Home`
Business cards or Address view Extend the selection to the last card in the list	`↑ Shift` + `End`
Business cards or Address view Extend the selection to the previous card, regardless of the starting point	`Ctrl` + `↑ Shift` + `↑`
Business cards or Address view Extend the selection to the next card, regardless of the starting point	`Ctrl` + `↑ Shift` + `↓`
Business cards or Address view Extend the selection to the first card on the previous page	`Shift` + `Page Up`
Business cards or Address view Extend the selection to the last card on the last page	`Shift` + `Page Down`
Timeline view (Tasks): When an item is selected Select multiple nonadjacent items	`Ctrl` + `←` + `Space`
Timeline view (Tasks): When an item is selected Select multiple nonadjacent items	`Ctrl` + `→` + `Space`
Timeline view (Tasks): When an item is selected Display (without selecting) the first item on the timeline (if items are not grouped) or the first item in the group	`Ctrl` + `Home`
Timeline view (Tasks): When an item is selected Display (without selecting) the last item on the timeline (if items are not grouped) or the last item in the group	`Ctrl` + `End`