Hotkeys and shortcuts for Microsoft Outlook 2016 (Windows)

(Total 277)

`Ctrl` + `1`	Basic Navigation Switch to Mail
`Ctrl` + `2`	Basic Navigation Switch to Calendar
`Ctrl` + `3`	Basic Navigation Switch to Contacts
`Ctrl` + `4`	Basic Navigation Switch to Tasks
`Ctrl` + `5`	Basic Navigation Switch to Notes
`Ctrl` + `6`	Basic Navigation Switch to Folder List in Navigation Pane
`Ctrl` + `7`	Basic Navigation Switch to Shortcuts
`Ctrl` + `Period` / `Ctrl` + `Comma`	Basic Navigation Switch to next/previous message (with message open)
`Ctrl` + `Shift` + `Tab` or `Shift` + `Tab`	Basic Navigation Move between the Folder Pane, main Outlook window, Reading Pane, and To-Do Bar
`Tab`	Basic Navigation Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar
`F6`	Basic Navigation Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and the menu access keys in the Outlook ribbon
`Ctrl` + `Tab`	Basic Navigation Move around message header lines in the Folder Pane or an open message
`Arrow Keys`	Basic Navigation Move around within the Folder Pane
`Ctrl` + `Y`	Basic Navigation Go to a different folder
`Ctrl` + `E` or `F3`	Basic Navigation Go to the Search box
`Alt` + `Arrow Up` or `Ctrl` + `,` or `Alt` + `Page Up`	Basic Navigation In the Reading Pane, go to the previous message
`Space` / `Shift` + `Space`	Basic Navigation In the Reading Pane, page down/up through text
`Arrow Left` `Arrow Right`	Basic Navigation Collapse or expand a group in the email message list, respectively
`Alt` +B or `Alt` + `Arrow Left`	Basic Navigation Go back to previous view in main Outlook window
`Alt` +Arrow Right	Basic Navigation Go forward to next view in main Outlook window
`Ctrl` + `Shift` + `W`	Basic Navigation Select the InfoBar and, if available, show the menu of commands
`Ctrl` + `E`	Search Find a message or other item
`Esc`	Search Clear the search results
`Ctrl` + `Alt` + `A`	Search Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the selected Outlook function
`Ctrl` + `Shift` + `F`	Search Use Advanced Find
`Ctrl` + `Shift` + `P`	Search Create a Search Folder
`F4`	Search Search for text within an open item
`Ctrl` + `H`	Search Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item
`Ctrl` + `Alt` + `K`	Search Expand search to include items from the current folder
`Ctrl` + `Alt` + `Z`	Search Expand search to include subfolders
`Ctrl` + `S` or `Shift` + `F12`	Common Commands: Common To Most Views Save (except in Tasks)
`Alt` + `S`	Common Commands: Common To Most Views Save and close (except in Mail)
`F12`	Common Commands: Common To Most Views Save as (only in Mail)
`Ctrl` + `Z` or `Alt` + `Backspace`	Common Commands: Common To Most Views Undo
`Ctrl` + `D`	Common Commands: Common To Most Views Delete an item
`Ctrl` + `P`	Common Commands: Common To Most Views Print
`Ctrl` + `Shift` + `Y`	Common Commands: Common To Most Views Copy an item
`Ctrl` + `Shift` + `V`	Common Commands: Common To Most Views Move an item
`Ctrl` + `K`	Common Commands: Common To Most Views Check names
`F7`	Common Commands: Common To Most Views Check spelling
`Ctrl` + `Shift` + `G`	Common Commands: Common To Most Views Flag for follow-up
`Ctrl` + `F`	Common Commands: Common To Most Views Forward
`Alt` + `S`	Common Commands: Common To Most Views Send or post or invite all
`F2`	Common Commands: Common To Most Views Enable editing in a field (except in Mail or Icon view)
`Ctrl` + `L`	Common Commands: Common To Most Views Left align text
`Ctrl` + `E`	Common Commands: Common To Most Views Center text
`Ctrl` + `R`	Common Commands: Common To Most Views Right align text
`Ctrl` + `X` or `Shift` + `Delete`	Common Commands: Format Text and work with Editor Cut (selected text)
`Ctrl` + `C` or `Ctrl` + `Insert`	Common Commands: Format Text and work with Editor Copy (selected text), NOTE: Ctrl+Insert is not available in the Reading Pane
`Ctrl` + `V` or `Shift` + `Insert`	Common Commands: Format Text and work with Editor Paste (from clipboard)
`Ctrl` + `B`	Common Commands: Format Text and work with Editor Bold
`Ctrl` + `U`	Common Commands: Format Text and work with Editor Underline
`Ctrl` + `I`	Common Commands: Format Text and work with Editor Italics
`Ctrl` + `]` or `Ctrl` + `Shift` + `>`	Common Commands: Format Text and work with Editor Increase font size
`Ctrl` + `[` or `Ctrl` + `Shift` + `<`	Common Commands: Format Text and work with Editor Decrease font size
`Shift` + `F3`	Common Commands: Format Text and work with Editor Switch case (selected text)
`Ctrl` + `Shift` + `K`	Common Commands: Format Text and work with Editor Format letters as small capitals
`Alt` + `O`	Common Commands: Format Text and work with Editor Display the Format menu
`Ctrl` + `Shift` + `P`	Common Commands: Format Text and work with Editor Display the Font dialog box
`Ctrl` + `Shift` + `L`	Common Commands: Format Text and work with Editor Add bullets
`Ctrl` + `T` / `Ctrl` + `Shift` + `T`	Common Commands: Format Text and work with Editor Increase Decrease indent
`Ctrl` + `L`	Common Commands: Format Text and work with Editor Left align
`Ctrl` + `E`	Common Commands: Format Text and work with Editor Center
`Ctrl` + `Shift` + `Z` or `Ctrl` + `Space`	Common Commands: Format Text and work with Editor Clear formatting
`Ctrl` + `Shift` + `H`	Common Commands: Format Text and work with Editor Delete the next word
`Ctrl` + `Shift` + `J`	Common Commands: Format Text and work with Editor Stretch a paragraph to fit between the margins
`Ctrl` + `Shift` + `S`	Common Commands: Format Text and work with Editor Apply styles
`Ctrl` + `T` / `Ctrl` + `Shift` + `T`	Common Commands: Format Text and work with Editor Create/reduce a hanging indent
`Ctrl` + `K`	Common Commands: Format Text and work with Editor Insert a hyperlink
`Ctrl` + `L` / `Ctrl` + `R`	Common Commands: Format Text and work with Editor Left/Right align a paragraph
`Ctrl` + `Q`	Common Commands: Format Text and work with Editor Remove paragraph formatting
`Ctrl` + `Shift` + `8`	Common Commands: Format Text and work with Editor Toggle show/hide formatting marks. Must be in email body for this to work.
`Ctrl` + `Left Mouse Click`	Common Commands: Add Links and Edit URLs Edit a URL in the body of an item
`Ctrl` + `K`	Common Commands: Add Links and Edit URLs Insert hyperlink
`Ctrl` + `Shift` + `A`	Common Commands: Create Item or File Create an appointment
`Ctrl` + `Shift` + `C`	Common Commands: Create Item or File Create a contact
`Ctrl` + `Shift` + `L`	Common Commands: Create Item or File Create a contact group
`Ctrl` + `Shift` + `X`	Common Commands: Create Item or File Create a fax
`Ctrl` + `Shift` + `E`	Common Commands: Create Item or File Create a folder
`Ctrl` + `Shift` + `Q`	Common Commands: Create Item or File Create a meeting request
`Ctrl` + `Shift` + `M`	Common Commands: Create Item or File Create a message
`Ctrl` + `Shift` + `N`	Common Commands: Create Item or File Create a note
`Ctrl` + `Shift` + `H`	Common Commands: Create Item or File Create a Microsoft Office document
`Ctrl` + `Shift` + `S`	Common Commands: Create Item or File Post to this folder
`Ctrl` + `T`	Common Commands: Create Item or File Post a reply in this folder
`Ctrl` + `Shift` + `P`	Common Commands: Create Item or File Create a Search Folder
`Ctrl` + `Shift` + `K`	Common Commands: Create Item or File Create a task
`Ctrl` + `Shift` + `U`	Common Commands: Create Item or File Create a task request
`Alt` + `D`	Common Commands: Color Categories Delete the selected category from the list in the Color Categories dialog box
`Ctrl` + `Shift` + `G`	Common Commands: Flags Open the Flag for Follow Up dialog box to assign a flag
`Ctrl` + `Shift` + `I`	Mail Switch to Inbox
`Ctrl` + `O`	Mail Pop Out email reply in new window
`Ctrl` + `Shift` + `O`	Mail Switch to Outbox
`Alt` + `M`	Mail Choose the account from which to send a message
`Ctrl` + `K`	Mail Check names
`Alt` + `S`	Mail Send
`Ctrl` + `R`	Mail Reply to a message
`Ctrl` + `Shift` + `R`	Mail Reply all to a message
`Ctrl` + `Alt` + `R`	Mail Reply with meeting request
`Ctrl` + `F`	Mail Forward a message
`Ctrl` + `Alt` + `J`	Mail Mark a message as not junk
`Ctrl` + `Shift` + `I`	Mail Display blocked external content (in a message)
`Ctrl` + `Shift` + `S`	Mail Post to a folder
`Ctrl` + `Shift` + `N`	Mail Apply Normal style
`Ctrl` + `M` or `F9`	Mail Check for new messages
`Arrow Up`	Mail Go to the previous message
`Arrow Down`	Mail Go to the next message
`Ctrl` + `N`	Mail Create a message (when in Mail)
`Ctrl` + `Shift` + `M`	Mail Create a message (from any Outlook view)
`Ctrl` + `O`	Mail Open a received message
`Ctrl` + `Shift` + `D`	Mail Delete and Ignore a Conversation
`Ctrl` + `Shift` + `B`	Mail Open the Address Book
`Insert`	Mail Add a Quick Flag to an unopened message
`Ctrl` + `Shift` + `G`	Mail Display the Flag for Follow Up dialog box
`Ctrl` + `Q` / `Ctrl` + `U`	Mail Mark as read/unread
`Ctrl` + `Shift` + `W`	Mail Open the Mail Tip in the selected message
`F4`	Mail Find or replace
`Shift` + `F4`	Mail Find next
`Ctrl` + `Enter`	Mail Send
`Ctrl` + `P`	Mail Print
`Ctrl` + `F`	Mail Forward
`Ctrl` + `Alt` + `F`	Mail Forward as attachment
`Alt` + `Enter`	Mail Show the properties for the selected item
`Ctrl` + `Shift` + `U`	Mail Create a multimedia message
`Ctrl` + `Alt` + `M`	Mail Mark for Download
`Ctrl` + `Alt` + `U`	Mail Clear Mark for Download
`Ctrl` + `B`	Mail Display Send/Receive progress
`Ctrl` + `N`	Calendar Create an appointment (when in Calendar)
`Ctrl` + `Shift` + `A`	Calendar Create an appointment (in any Outlook view)
`Ctrl` + `Shift` + `Q`	Calendar Create a meeting request
`Ctrl` + `F`	Calendar Forward an appointment or meeting
`Ctrl` + `R`	Calendar Reply to a meeting request with a message
`Ctrl` + `Shift` + `R`	Calendar Reply All to a meeting request with a message
`Alt` + `1`	Calendar Show 1 day in the calendar
`Alt` + `2`	Calendar Show 2 days in the calendar
`Alt` + `3`	Calendar Show 3 days in the calendar
`Alt` + `3`	Calendar Show 4 days in the calendar
`Alt` + `5`	Calendar Show 5 days in the calendar
`Alt` + `6`	Calendar Show 6 days in the calendar
`Alt` + `7`	Calendar Show 7 days in the calendar
`Alt` + `8`	Calendar Show 8days in the calendar
`Alt` + `9`	Calendar Show 9 days in the calendar
`Alt` + `0`	Calendar Show 10 days in the calendar
`Ctrl` + `G`	Calendar Go to a date
`Alt` + `=` or `Ctrl` + `Alt` + `4`	Calendar Switch to Month view
`Ctrl` + `Arrow Right` / `Ctrl` + `Arrow Left`	Calendar Go to the next/previous day
`Alt` + `Arrow Down` / `Alt` + `Arrow Up`	Calendar Go to the next/previous week
`Alt` + `Page Down` / `Alt` + `Page Up`	Calendar Go to the next/previous month
`Alt` + `Home` / `Alt` + `End`	Calendar Go to the start/end of the week
`Alt` + `-` or `Ctrl` + `Alt` + `3`	Calendar Switch to Full Week view
`Ctrl` + `Alt` + `2`	Calendar Switch to Work Week view
`Ctrl` + `,` or `Ctrl` + `Shift` + `,` / `Ctrl` + `.` or `Ctrl` + `Shift` + `.`	Calendar Go to previous/next appointment
`Ctrl` + `G`	Calendar Set up recurrence for an open appointment or meeting
`Ctrl` + `Shift` + `D`	People Dial a new call
`F3` or `Ctrl` + `E`	People Find a contact or other item (Search)
`F11`	People Enter a name in the Search Address Books box
`Shift` + `letter`	People In Table or List view of contacts, go to first contact that starts with a specific letter
`Ctrl` + `A`	People Select all contacts
`Ctrl` + `F`	People Create a message with selected contact as subject
`Ctrl` + `N`	People Create a contact (when in Contacts)
`Ctrl` + `Shift` + `C`	People Create a contact (from any Outlook view)
`Ctrl` + `O`	People Open a contact form for the selected contact
`Ctrl` + `Shift` + `L`	People Create a contact group
`Ctrl` + `P`	People Print
`F5`	People Update a list of contact group members
`Ctrl` + `Y`	People Go to a different folder
`Ctrl` + `Shift` + `B`	People Open the Address Book
`Ctrl` + `Shift` + `F`	People Use Advanced Find
`Ctrl` + `Shift` + `.`	People In an open contact, open the next contact listed
`F11`	People Find a contact
`Esc`	People Close a contact
`Ctrl` + `Shift` + `X`	People Send a fax to the selected contact
`Alt` + `D`	People Open the Check Address dialog box
`Alt` + `Shift` + `1`	People In a contact form, under Internet, display the Email 1 information
`Alt` + `Shift` + `2`	People In a contact form, under Internet, display the Email 2 information
`Alt` + `Shift` + `3`	People In a contact form, under Internet, display the Email 3 information
`Alt` + `A`	People: Electronic Business Cards Open the Add list
`Alt` + `B`	People: Electronic Business Cards Select text in Label box when the field with a label assigned is selected
`Alt` + `C`	People: Electronic Business Cards Open the Add Card Picture dialog box
`Alt` + `E`	People: Electronic Business Cards Place cursor at beginning of Edit box
`Alt` + `F`	People: Electronic Business Cards Select the Fields box
`Alt` + `G`	People: Electronic Business Cards Select the Image Align drop-down list
`Alt` + `K` , then `Enter`	People: Electronic Business Cards Select color palette for background
`Alt` + `L`	People: Electronic Business Cards Select Layout drop-down list
`Alt` + `R`	People: Electronic Business Cards Remove a selected field from the Fields box
`Alt` + `C`	Tasks Accept a task request
`Ctrl` + `D`	Tasks Decline a task request
`Ctrl` + `E`	Tasks Find a task or other item
`Ctrl` + `Y`	Tasks Open the Go to Folder dialog box
`Ctrl` + `N`	Tasks Create a task (when in Tasks)
`Ctrl` + `Shift` + `K`	Tasks Create a task (from any Outlook view)
`Ctrl` + `O`	Tasks Open selected item
`Ctrl` + `P`	Tasks Print selected item
`Ctrl` + `A`	Tasks Select all items
`Ctrl` + `D`	Tasks Delete selected item
`Ctrl` + `F`	Tasks Forward a task as an attachment
`Ctrl` + `Shift` + `Ctrl` + `U`	Tasks Create a task request
`Tab` or `Shift` + `Tab`	Tasks Switch between the Folder Pane, Tasks list, and To-Do Bar
`Ctrl` + `Z`	Tasks Undo last action
`Insert`	Tasks Flag an item or mark complete
`Arrow Right` / `Arrow Left`	Groups Expand/collapse a single selected group
`Arrow Up` / `Arrow Down`	Groups Select the previous/next group
`Home` / `End`	Groups Select the first/last group
`Arrow Right`	Groups Select the first item on screen in an expanded group or the first item off screen to the right
`Alt` + `F` , then `P`	Print Open Print tab in Backstage view
`Alt` + `F` , then `F` , then `1`	Print To print an item from an open window
`Alt` + `S` , or `Alt` + `U`	Print Open Page Setup from Print Preview
`Alt` + `F` , then `P` , then `I`	Print To select a printer from Print Preview
`Alt` + `F` , then `P` , then `L`	Print To Define Print Styles
`Alt` + `F` , then `P` , then `R`	Print To open Print Options
`F9`	Send/Receive Start a send/receive for all defined Send/Receive groups with Include this group in Send/Receive (F9) selected. This can include headers, full items, specified folders, items less than a specific size, or any combination that you define
`Shift` + `F9`	Send/Receive Start a send/receive for the current folder, retrieving full items (header, item, and any attachments)
`Ctrl` + `M`	Send/Receive Start a send/receive
`Ctrl` + `Alt` + `S`	Send/Receive Define Send/Receive groups
`Alt` + `F8`	Macros Play Macro
`Enter`	Views: Table View Open an item
`Ctrl` + `A`	Views: Table View Select all items
`Page Down` / `Page Up`	Views: Table View Go to the item at the bottom/top of the screen
`Shift` + `Arrow Up` or `Shift` + `Arrow Down`	Views: Table View Extend or reduce the selected items by one item
`Ctrl` + `Arrow Up` or `Ctrl` + `Arrow Down`	Views: Table View Go to the next or previous item without extending the selection
`Ctrl` + `Space`	Views: Table View Select or cancel selection of the active item
`a-z`	View: Business Cards/Address cards Select a specific card in the list (type one or more letters of the name that the card)
`Arrow Up` / `Arrow Down`	View: Business Cards/Address cards Select the previous/next card
`Home` / `End`	View: Business Cards/Address cards Select the first/last card in the list
`Page Up` / `Page Down`	View: Business Cards/Address cards Select the first card on the current/next page
`Arrow Right` / `Arrow Left`	View: Business Cards/Address cards Select the closest card in the next/previous column
`Ctrl` + `Space`	View: Business Cards/Address cards Select or cancel selection of the active card
`Shift` + `Arrow Up`	View: Business Cards/Address cards Extend the selection to the previous card and cancel selection of cards after the starting point
`Shift` + `Arrow Down`	View: Business Cards/Address cards Extend the selection to the next card and cancel selection of cards before the starting point
`Ctrl` + `Shift` + `Arrow Up`	View: Business Cards/Address cards Extend the selection to the previous card, regardless of the starting point
`Ctrl` + `Shift` + `Arrow Down`	View: Business Cards/Address cards Extend the selection to the next card, regardless of the starting point.
`Shift` + `Home` / `Shift` + `End`	View: Business Cards/Address cards Extend the selection to the first/last card in the list
`Shift` + `Page Up` / `Shift` + `Page Down`	View: Business Cards/Address cards Extend the selection to the first/last card on the previous page
`Tab` / `Shift` + `Tab`	View: Business Cards/Address cards Move to the next/previous field and control (in an open card)
`Enter`	View: Business Cards/Address cards Close the active card (in an open card)
`Enter`	View: Business Cards/Address cards Add a line in a multiline field (when a field in a card is selected)
`Home` / `End`	View: Business Cards/Address cards Move to the beginning/end of a line (when a field in a card is selected)
`Page Up` / `Page Down`	View: Business Cards/Address cards Move to the beginning/end of a multiline field (when a field in a card is selected)
`Arrow Up` / `Arrow Down`	View: Business Cards/Address cards Move to the previous/next line in a multiline field (when a field in a card is selected)
`Arrow Left` / `Arrow Right`	View: Business Cards/Address cards Move to the previous/next character in a field (when a field in a card is selected)
`Arrow Left` / `Arrow Right`	View: Timeline (Tasks) - When an item is selected Select the previous/next item
`Shift` + `Arrow Left` or `Shift` + `Arrow Right`	View: Timeline (Tasks) - When an item is selected Select several adjacent items
`Ctrl` + `Arrow Left` + `Space` or `Ctrl` + `Arrow Right` + `Space`	View: Timeline (Tasks) - When an item is selected Select several nonadjacent items
`Enter`	View: Timeline (Tasks) - When an item is selected Open the selected items
`Home` / `End`	View: Timeline (Tasks) - When an item is selected Select the first/last item on the timeline (if items are not grouped) or the first item in the group
`Ctrl` + `Home` / `Ctrl` + `End`	View: Timeline (Tasks) - When an item is selected Display (without selecting) the first/last item on the timeline (if items are not grouped) or the first item in the group
`Enter` or `Arrow Right`	View: Timeline (Tasks) - When a group is selected Expand the group
`Enter or Arrow Left`	View: Timeline (Tasks) - When a group is selected Collapse the group
`Arrow Up` `Arrow Down`	View: Timeline (Tasks) - When a group is selected Select the previous/next group
`Home` / `End`	View: Timeline (Tasks) - When a group is selected Select the first/last group on the timeline
`Arrow Right`	View: Timeline (Tasks) - When a group is selected Select the first item on screen in an expanded group or the first item off screen to the right
`Arrow` Left / `Arrow Right`	View: Timeline (Tasks) - When a unit of time for days is selected Move backward/forward in increments of time that are the same as those shown on the time scale
`Tab` and `Shift` +Tab	View: Timeline (Tasks) - When a unit of time for days is selected Switch between active view, To-Do Bar, Search and back to active view
`Alt` + `key for number of days`	View: Calendar - Day/Week/Month View from 1 through 9 days
`Alt` + `0`	View: Calendar - Day/Week/Month View 10 days
`Alt` + `-`	View: Calendar - Day/Week/Month Switch to weeks
`Alt` + `=`	View: Calendar - Day/Week/Month Switch to months
`Ctrl` + `Tab` or `F6`	View: Calendar - Day/Week/Month Move between Calendar, TaskPad, and the Folder List
`Shift` + `Tab`	View: Calendar - Day/Week/Month Select the previous appointment
`Arrow Left` / `Arrow Right`	View: Calendar - Day/Week/Month Go to the previous/next day
`Alt` + `Arrow Down` / `Alt` + `Arrow Up`	View: Calendar - Day/Week/Month Go to the same day in the next/previous week
`Home`	View: Calendar - Day View Select the time that begins your work day
`End`	View: Calendar - Day View Select the time that ends your work day
`Arrow Up` / `Arrow Down`	View: Calendar - Day View Select the previous/next block of time
`Page Up` / `Page Down`	View: Calendar - Day View Select the block of time at the top/bottom of the screen
`Shift` + `Arrow Up` or `Shift` + `Arrow Down`	View: Calendar - Day View Extend or reduce the selected time
`Alt` + `Arrow Up` or `Alt` + `Arrow Down`	View: Calendar - Day View Move an appointment up or down
`Alt` + `Shift` + `Arrow Up` or `Alt` + `Shift` + `Arrow Down`	View: Calendar - Day View Change an appointment's start or end time
`Alt` + `Arrow Down`	View: Calendar - Day View Move selected item to the same day in the next week
`Alt` + `Arrow Up` or `Alt` + `Arrow Down`	View: Calendar - Day View Move selected item to the same day in the previous week
`Home` / `End`	View: Calendar - Week View Go to the start/end of work hours for the selected day
`Page Up` / `Page Down`	View: Calendar - Week View Go up/down one page view in the selected day
`Shift` + `Arrow Left` , `Shift` + `Arrow Right` , `Shift` + `Arrow Up` , `Shift` + `Arrow Down` or `Shift` + `Home` or `Shift` + `End`	View: Calendar - Week View Change the duration of the selected block of time
`Home`	View: Calendar - Month View Go to the first day of the week
`Page Up` / `Page Down`	View: Calendar - Month View Go to the same day of the week in the previous/next page
`Alt` + `Home` / `Alt` + `End`	Date Navigator Go to the first/last day of the current week
`Alt` + `Arrow Up` / `Alt` + `Arrow Down`	Date Navigator Go to the same day in the previous/next week

Hotkeys and shortcuts for Microsoft Outlook 2016 (Windows)

(Total 277)

Ctrl + 1

Basic Navigation

Switch to Mail

Ctrl + 2

Basic Navigation

Switch to Calendar

Ctrl + 3

Basic Navigation

Switch to Contacts

Ctrl + 4

Basic Navigation

Switch to Tasks

Ctrl + 5

Basic Navigation

Switch to Notes

Ctrl + 6

Basic Navigation

Switch to Folder List in Navigation Pane

Ctrl + 7

Basic Navigation

Switch to Shortcuts

Ctrl + Period / Ctrl + Comma

Basic Navigation

Switch to next/previous message (with message open)

Ctrl + Shift + Tab or Shift + Tab

Basic Navigation

Move between the Folder Pane, main Outlook window, Reading Pane, and To-Do Bar

Tab

Basic Navigation

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar

F6

Basic Navigation

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and the menu access keys in the Outlook ribbon

Ctrl + Tab

Basic Navigation

Move around message header lines in the Folder Pane or an open message

Arrow Keys

Basic Navigation

Move around within the Folder Pane

Ctrl + Y

Basic Navigation

Go to a different folder

Ctrl + E or F3

Basic Navigation

Go to the Search box

Alt + Arrow Up or Ctrl + , or Alt + Page Up

Basic Navigation

In the Reading Pane, go to the previous message

Space / Shift + Space

Basic Navigation

In the Reading Pane, page down/up through text

Arrow Left Arrow Right

Basic Navigation

Collapse or expand a group in the email message list, respectively

Alt +B or Alt + Arrow Left

Basic Navigation

Go back to previous view in main Outlook window

Alt +Arrow Right

Basic Navigation

Go forward to next view in main Outlook window

Ctrl + Shift + W

Basic Navigation

Select the InfoBar and, if available, show the menu of commands

Ctrl + E

Search

Find a message or other item

Esc

Search

Clear the search results

Ctrl + Alt + A

Search

Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the selected Outlook function

Ctrl + Shift + F

Search

Use Advanced Find

Ctrl + Shift + P

Search

Create a Search Folder

`Ctrl` + `1`

`Ctrl` + `2`

`Ctrl` + `3`

`Ctrl` + `4`

`Ctrl` + `5`

`Ctrl` + `6`

`Ctrl` + `7`

`Ctrl` + `Period` / `Ctrl` + `Comma`

`Ctrl` + `Shift` + `Tab` or `Shift` + `Tab`

`Tab`

`F6`

`Ctrl` + `Tab`

`Arrow Keys`

`Ctrl` + `Y`

`Ctrl` + `E` or `F3`

`Alt` + `Arrow Up` or `Ctrl` + `,` or `Alt` + `Page Up`

`Space` / `Shift` + `Space`

`Arrow Left` `Arrow Right`

`Alt` +B or `Alt` + `Arrow Left`

`Alt` +Arrow Right

`Ctrl` + `Shift` + `W`

`Ctrl` + `E`

`Esc`

`Ctrl` + `Alt` + `A`

`Ctrl` + `Shift` + `F`

`Ctrl` + `Shift` + `P`

`F4`

`Ctrl` + `H`

`Ctrl` + `Alt` + `K`

`Ctrl` + `Alt` + `Z`

`Ctrl` + `S` or `Shift` + `F12`

`Alt` + `S`

`F12`

`Ctrl` + `Z` or `Alt` + `Backspace`

`Ctrl` + `D`

`Ctrl` + `P`

`Ctrl` + `Shift` + `Y`

`Ctrl` + `Shift` + `V`

`Ctrl` + `K`

`F7`

`Ctrl` + `Shift` + `G`

`Ctrl` + `F`

`Alt` + `S`

`F2`

`Ctrl` + `L`

`Ctrl` + `E`

`Ctrl` + `R`

`Ctrl` + `X` or `Shift` + `Delete`

`Ctrl` + `C` or `Ctrl` + `Insert`

`Ctrl` + `V` or `Shift` + `Insert`