Microsoft Word 2016 (MacOS)
Function key shortcuts
Copy selected text or graphics to the clipboard
F3
All hotkeys for Microsoft Word 2016 (MacOS)
Frequently Used ShortcutsUndo the last action |
⌘ + Z or Ctrl + Z |
Frequently Used ShortcutsCut selected text or graphics |
⌘ + X or Ctrl + X |
Frequently Used ShortcutsCopy selected text or graphics to the Clipboard |
⌘ + C or Ctrl + C |
Frequently Used ShortcutsPaste the Clipboard contents |
⌘ + V or Ctrl + V |
Frequently Used ShortcutsChoose the Go To command (Edit menu) |
Option + ⌘ + G |
Frequently Used ShortcutsOpen the Spelling and Grammar dialog box |
Option + ⌘ + L |
Frequently Used ShortcutsExtend a selection |
F8 |
Frequently Used ShortcutsGo to the next window |
⌘ + ` (Grave accent) |
Frequently Used ShortcutsChoose the Save As command (File menu). |
⌘ + Shift + S |
Frequently Used ShortcutsCopy selected text |
Shift + F2 |
Frequently Used ShortcutsChange letters to uppercase, lowercase, or mixed case |
Shift + F3 |
Frequently Used ShortcutsFind or Find and Replace |
Ctrl + F for Find; Ctrl + H for Find and Replace |
Frequently Used ShortcutsPrint a document |
⌘ + P or Ctrl + P |
Frequently Used ShortcutsMove to the previous insertion point |
Shift + F5 |
Frequently Used ShortcutsGo to the previous window |
⌘ + Shift + ` (Grave accent) |
Frequently Used ShortcutsOpen the Thesaurus pane |
Shift + F7 |
Frequently Used ShortcutsShrink a selection |
Shift + F8 |
Frequently Used ShortcutsSwitch between a field code and its result |
Shift + F9 |
Frequently Used ShortcutsCut the selection to the Spike |
⌘ + F3 |
Frequently Used ShortcutsClose the window |
⌘ + F4 |
Frequently Used ShortcutsExpand or minimize the ribbon |
Option + ⌘ + R |
Frequently Used ShortcutsEdit a bookmark |
⌘ + Shift + F5 |
Frequently Used ShortcutsFind the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). |
Option + F7 |
Frequently Used ShortcutsLook up selected text on the Internet |
⌘ + Shift + L |
Move the CursorSome Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key. |
Move the cursor |
Move the CursorMove one character to the left |
Arrow Left |
Move the CursorMove one character to the right |
Arrow Right |
Move the CursorMove one word to the left |
Option + Arrow Left |
Move the CursorMove one word to the right |
Option + Arrow Right |
Move the CursorMove one paragraph up |
⌘ + Arrow Up |
Move the CursorMove one paragraph down |
⌘ + Arrow Down |
Move the CursorMove one cell to the left (in a table) |
Shift + Tab |
Move the CursorMove one cell to the right (in a table) |
Tab |
Move the CursorMove up one line |
Arrow Up |
Move the CursorMove down one line |
Arrow Down |
Move the CursorMove to the end of a line |
⌘ + Arrow Right or End |
Move the CursorMove to the beginning of a line |
⌘ + Arrow Left or Home |
Move the CursorMove up one screen (scrolling) |
Page Up |
Move the CursorMove down one screen (scrolling) |
Page Down |
Move the CursorMove to the top of the next page |
⌘ + Page Down |
Move the CursorMove to the top of the previous page |
⌘ + Page Up |
Move the CursorTo the end of a document |
⌘ + End ; On a MacBook keyboard: ⌘ + FN + Arrow Right |
Move the CursorTo the beginning of a document |
⌘ + Home ; On a MacBook keyboard: ⌘ + FN + Arrow Left |
Move the CursorTo the previous insertion point |
Shift + F5 |
Select text and graphicsSelect multiple items not next to each other |
Select the first item that you want, hold down ⌘ , and then select any additional items. |
Select text and graphicsSelect one character to the right |
Shift + Arrow Right |
Select text and graphicsSelect one character to the left |
Shift + Arrow Left |
Select text and graphicsSelect one word to the right |
Shift + Option + Arrow Right |
Select text and graphicsSelect one word to the left |
Shift + Option + Arrow Left |
Select text and graphicsSelect to the end of a line |
⌘ + Shift + Arrow Right or Shift + End |
Select text and graphicsSelect to the beginning of a line |
⌘ + Shift + Arrow Left or Shift + Home |
Select text and graphicsSelect one line down |
Shift + Arrow Down |
Select text and graphicsSelect one line up |
Shift + Arrow Up |
Select text and graphicsSelect to the end of a paragraph |
⌘ + Shift + Arrow Down |
Select text and graphicsSelect to the beginning of a paragraph |
⌘ + Shift + Arrow Up |
Select text and graphicsSelect one screen down |
Shift + Page Down |
Select text and graphicsSelect one screen up |
Shift + Page Up |
Select text and graphicsSelect to the beginning of a document |
⌘ + Shift + Home |
Select text and graphicsSelect to the end of a document |
⌘ + Shift + End |
Select text and graphicsSelect to the end of a window |
Option + ⌘ + Shift + Page Down |
Select text and graphicsSelect to select the entire document |
⌘ + A |
Select text and graphicsSelect to a vertical block of text |
⌘ + Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode. |
Select text and graphicsSelect to a specific location in a document |
F8 , and then use the arrow keys; press Esc to cancel selection mode. |
Select text and graphics in a tableSelect the next cell's contents |
Tab |
Select text and graphics in a tableSelect the preceding cell's contents |
Shift + Tab |
Select text and graphics in a tableExtend a selection to adjacent cells |
Hold down Shift and press an arrow key repeatedly. |
Select text and graphics in a tableSelect a column |
Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly. |
Select text and graphics in a tableExtend a selection (or block) |
⌘ + Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode. |
Select text and graphics in a tableReduce the selection size |
Shift + F8 |
Select text and graphics in a tableSelect multiple cells, columns, or rows that are not next to each other |
Select the first item that you want, hold down ⌘ , and then select any additional items. |
Extend a selectionTurn on extend mode |
F8 |
Extend a selectionSelect the nearest character to the left |
F8 , Arrow Left |
Extend a selectionSelect the nearest character to the right |
F8 , Arrow Right |
Extend a selectionExpand a selection |
Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document. |
Extend a selectionReduce the size of a selection |
Shift + F8 |
Extend a selectionTurn off extend mode |
Esc |
Edit text and graphicsCopy text or graphics |
⌘ + C or F3 |
Edit text and graphicsCopy a style |
⌘ + Shift + C |
Edit text and graphicsPaste a style |
⌘ + Shift + V |
Edit text and graphicsCopy text or graphics to the Scrapbook |
Ctrl + Option + C |
Edit text and graphicsCut selected text to the clipboard |
⌘ + X or F2 |
Edit text and graphicsMove text or graphics |
⌘ + X or F2 (then move the cursor and press ⌘ + V or F4 ) |
Edit text and graphicsCreate AutoText |
Option + F3 |
Edit text and graphicsInsert AutoText |
⌘ + Option + Shift + V |
Edit text and graphicsPaste the Clipboard contents |
⌘ + V or F4 |
Edit text and graphicsPaste special |
⌘ + Ctrl + V |
Edit text and graphicsPaste and match the formatting of the surrounding text |
⌘ + Option + Shift + V |
Edit text and graphicsPaste the Spike contents |
⌘ + Shift + F3 |
Edit text and graphicsDelete one character to the left |
Delete |
Edit text and graphicsDelete one word to the left |
⌘ + Delete |
Edit text and graphicsDelete one character to the right |
⌘ or Clear |
Edit text and graphicsDelete one word to the right |
⌘ + ⌘ |
Edit text and graphicsCut selected text to the Clipboard |
⌘ + X or F2 |
Edit text and graphicsUndo the last action |
⌘ + Z |
Edit text and graphicsRedo the last action |
⌘ + Y |
Edit text and graphicsCut to the Spike |
⌘ + F3 |
Align and format paragraphsCenter a paragraph |
⌘ + E |
Align and format paragraphsJustify a paragraph |
⌘ + J |
Align and format paragraphsLeft-align a paragraph |
⌘ + L |
Align and format paragraphsRight-align a paragraph |
⌘ + R |
Align and format paragraphsIndent a paragraph from the left |
Ctrl + Shift + M |
Align and format paragraphsRemove a paragraph indent from the left |
⌘ + Shift + M |
Align and format paragraphsCreate a hanging indent |
⌘ + T |
Align and format paragraphsRemove a hanging indent |
⌘ + Shift + T |
Align and format paragraphsStart AutoFormat |
⌘ + Option + K |
Align and format paragraphsApply the Normal style |
⌘ + Shift + N |
Align and format paragraphsApply the Heading 1 style |
⌘ + Option + 1 |
Align and format paragraphsApply the Heading 2 style |
⌘ + Option + 2 |
Align and format paragraphsApply the Heading 3 style |
⌘ + Option + 3 |
Align and format paragraphsApply the List style when the cursor is at the beginning of a line |
⌘ + Shift + L |
Align and format paragraphsInsert a nonbreaking space |
Option + Spacebar |
Set line spacingSet lines as single-spaced |
⌘ + 1 |
Set line spacingSet lines as double-spaced |
⌘ + 2 |
Set line spacingSet lines as 1.5-line spacing |
⌘ + 5 |
Set line spacingAdd or remove one line of space directly preceding a paragraph |
⌘ + 0 (zero) |
Format charactersChange the font |
⌘ + Shift + F |
Format charactersIncrease the font size |
⌘ + Shift + > |
Format charactersDecrease the font size |
⌘ + Shift + < |
Format charactersIncrease the font size by 1 point |
⌘ + |
Format charactersDecrease the font size by 1 point |
⌘ + |
Format charactersChange the formatting of characters (Font command, Format menu) |
⌘ + D |
Format charactersChange the case of letters |
Shift + F3 |
Format charactersFormat in all capital letters |
⌘ + Shift + A |
Format charactersApply bold formatting |
⌘ + B |
Format charactersApply an underline |
⌘ + U |
Format charactersUnderline words but not spaces |
⌘ + Shift + W |
Format charactersDouble-underline text |
⌘ + Shift + D |
Format charactersApply italic formatting |
⌘ + I |
Format charactersFormat in all small capital letters |
⌘ + Shift + K |
Format charactersApply subscript formatting (automatic spacing) |
⌘ + = (Equal sign) |
Format charactersApply superscript formatting (automatic spacing) |
⌘ + Shift + + (Plus sign) |
Format charactersApply strike-through formatting |
⌘ + Shift + X |
Insert special charactersInsert an empty field |
⌘ + F9 |
Insert special charactersInsert a line break |
Shift + Return |
Insert special charactersInsert a page break |
⌘ + Enter |
Insert special charactersInsert a column break |
⌘ + Shift + Return |
Insert special charactersInsert a nonbreaking hyphen |
⌘ + Shift + - (Hyphen) |
Insert special charactersInsert the copyright symbol |
Option + G |
Insert special charactersInsert the registered trademark symbol |
Option + R |
Insert special charactersInsert the trademark symbol |
Option + 2 |
Insert special charactersInsert an ellipsis |
Option + ; (Semicolon) |
Work with fieldsInsert a DATE field |
Ctrl + Shift + D |
Work with fieldsInsert a LISTNUM field |
⌘ + Option + Shift + L |
Work with fieldsInsert a PAGE field |
Ctrl + Shift + P |
Work with fieldsInsert a TIME field |
Ctrl + Shift + T |
Work with fieldsInsert an empty field |
⌘ + F9 |
Work with fieldsUpdate selected fields |
F9 |
Work with fieldsUnlink a field |
⌘ + Shift + F9 |
Work with fieldsSwitch between a field code and its result |
Shift + F9 |
Work with fieldsSwitch between all field codes and their results |
Option + F9 |
Work with fieldsRun GOTOBUTTON or MACROBUTTON from the field that displays the field results |
Option + Shift + F9 |
Work with fieldsGo to the next field |
F11 |
Work with fieldsGo to the previous field |
Shift + F11 |
Work with fieldsLock a field |
⌘ + F11 |
Work with fieldsUnlock a field |
⌘ + Shift + F11 |
Outline a documentPromote a paragraph |
Ctrl + Shift + Arrow Left |
Outline a documentDemote a paragraph |
Ctrl + Shift + Arrow Right |
Outline a documentDemote to body text |
⌘ + Shift + N |
Outline a documentMove selected paragraphs up |
Ctrl + Shift + Arrow Up |
Outline a documentMove selected paragraphs down |
Ctrl + Shift + Arrow Down |
Outline a documentExpand text under a heading |
Ctrl + Shift + + (Plus sign) |
Outline a documentCollapse text under a heading |
Ctrl + Shift + - (Minus sign) |
Outline a documentExpand all body text and headings or collapse all body text |
Ctrl + Shift + A |
Outline a documentShow the first line of body text or all body text |
Ctrl + Shift + L |
Outline a documentShow all headings with the specified heading level |
Ctrl + Shift + |
Review a documentInsert a comment |
⌘ + Option + A |
Review a documentTurn track changes on or off |
⌘ + Shift + E |
Review a documentGo to the beginning of a comment |
Home |
Review a documentGo to the end of a comment |
End (The End key is not available on all keyboards) |
Review a documentGo to the beginning of the list of comments when in the Reviewing Pane |
⌘ + Home |
Review a documentGo to the end of the list of comments when in the Reviewing Pane |
⌘ + End |
Print a documentPrint a document |
⌘ + P |
Move around in a tableMove to the next cell |
Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row) |
Move around in a tableMove to the preceding cell |
Shift + Tab |
Move around in a tableMove to the preceding or next row |
Arrow Up or Arrow Down |
Move around in a tableMove to the first cell in the row |
Ctrl + Home |
Move around in a tableMove to the last cell in the row |
Ctrl + End |
Move around in a tableMove to the first cell in the column |
Ctrl + Page Up |
Move around in a tableMove to the last cell in the column |
Ctrl + Page Down |
Move around in a tableStart a new paragraph |
Return |
Move around in a tableAdd a new row at the bottom of the table |
Tab at the end of the last row. |
Move around in a tableAdd text before a table at the beginning of a document |
Return at the beginning of the first cell |
Move around in a tableInsert a row |
⌘ + Ctrl + I |
Resize table columns by using the rulerMove a single column line; Retain table width. |
Shift |
Resize table columns by using the rulerEqually resize all columns to the right; Retain table width. |
⌘ + Shift |
Resize table columns by using the rulerProportionally resize all columns to the right; Retain table width. |
⌘ |
Resize table columns directly in a table.To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys. |
|
Resize table columns directly in a table.Move a single column line; Retain table width. |
No key |
Resize table columns directly in a table.Retain column sizes to the right; Change table width. |
Shift |
Resize table columns directly in a table.Equally resize all columns to the right; Retain table width. |
⌘ + Shift |
Resize table columns directly in a table.Proportionally resize all columns to the right; Retain table width. |
⌘ |
Insert paragraphs and tab characters in a tableInsert a new paragraph in a cell |
Return |
Insert paragraphs and tab characters in a tableInsert a Tab character in a cell |
Option + Tab |
Use footnotes and endnotesInsert a footnote |
⌘ + Option + F |
Use footnotes and endnotesInsert an endnote |
⌘ + Option + E |
Right-to-left language featuresParagraph direction to right to left |
Ctrl + ⌘ + Arrow Left |
Right-to-left language featuresParagraph direction to left to right |
Ctrl + ⌘ + Arrow Right |
Function key shortcutsWord 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut. |
|
Function key shortcutsUndo the last action |
F1 |
Function key shortcutsCut selected text or graphics |
F2 |
Function key shortcutsCopy selected text or graphics to the clipboard |
F3 |
Function key shortcutsPaste the Clipboard contents |
F4 |
Function key shortcutsChoose the Go To command (Edit menu) |
F5 |
Function key shortcutsOpen the Spelling and Grammar dialog box |
F7 |
Function key shortcutsExtend a selection |
F8 |
Function key shortcutsUpdate selected fields. |
F9 |
Function key shortcutsGo to the next window |
⌘ + F6 |
Function key shortcutsCopy selected text |
Shift + F2 |
Function key shortcutsChange letters to uppercase, lowercase, or mixed case |
Shift + F3 |
Function key shortcutsRepeat a Find or Go To action |
Shift + F4 or ⌘ + Shift + F4 |
Function key shortcutsMove to the previous insertion point |
Shift + F5 |
Function key shortcutsOpen the Thesaurus pane |
Shift + F7 |
Function key shortcutsShrink a selection |
Shift + F8 |
Function key shortcutsSwitch between a field code and its result. |
Shift + F9 |
Function key shortcutsGo to the previous field |
Shift + F11 |
Function key shortcutsCut the selection to the Spike |
⌘ + F3 |
Function key shortcutsClose the window |
⌘ + F4 |
Function key shortcutsGo to the next window |
⌘ + F6 |
Function key shortcutsInsert an empty field |
⌘ + F9 |
Function key shortcutsLock a field |
⌘ + F11 |
Function key shortcutsInsert the contents of the Spike |
⌘ + Shift + F3 |
Function key shortcutsEdit a bookmark |
⌘ + Shift + F5 |
Function key shortcutsUpdate linked information in a Word source document |
⌘ + Shift + F7 |
Function key shortcutsExtend a selection as a block selection |
⌘ + Shift + F8 + Arrow Key |
Function key shortcutsUnlink a field |
⌘ + Shift + F9 |
Function key shortcutsUnlock a field |
⌘ + Shift + F11 |
Function key shortcutsCreate an AutoText entry |
Option + F3 |
Function key shortcutsFind the next misspelling or grammatical error |
Option + F7 |
Function key shortcutsRun a macro |
Option + F8 |
Function key shortcutsSwitch between all field codes and their results |
Option + F9 |
Function key shortcutsLook up selected text on the Internet |
⌘ + Shift + L |
Function key shortcutsRun GOTOBUTTON or MACROBUTTON from the field that displays the field results |
Option + Shift + F9 |