Microsoft Word 2016 (MacOS)

Edit text and graphics

Paste a style

+ Shift + V

All hotkeys for Microsoft Word 2016 (MacOS)

Frequently Used Shortcuts
Undo the last action

+ Z or Ctrl + Z

Frequently Used Shortcuts
Cut selected text or graphics

+ X or Ctrl + X

Frequently Used Shortcuts
Copy selected text or graphics to the Clipboard

+ C or Ctrl + C

Frequently Used Shortcuts
Paste the Clipboard contents

+ V or Ctrl + V

Frequently Used Shortcuts
Choose the Go To command (Edit menu)

Option +   + G

Frequently Used Shortcuts
Open the Spelling and Grammar dialog box

Option +   + L

Frequently Used Shortcuts
Extend a selection

F8

Frequently Used Shortcuts
Go to the next window

+ ` (Grave accent)

Frequently Used Shortcuts
Choose the Save As command (File menu).

+ Shift + S

Frequently Used Shortcuts
Copy selected text

Shift + F2

Frequently Used Shortcuts
Change letters to uppercase, lowercase, or mixed case

Shift + F3

Frequently Used Shortcuts
Find or Find and Replace

Ctrl + F for Find; Ctrl + H for Find and Replace

Frequently Used Shortcuts
Print a document

+ P or Ctrl + P

Frequently Used Shortcuts
Move to the previous insertion point

Shift + F5

Frequently Used Shortcuts
Go to the previous window

+ Shift + ` (Grave accent)

Frequently Used Shortcuts
Open the Thesaurus pane

Shift + F7

Frequently Used Shortcuts
Shrink a selection

Shift + F8

Frequently Used Shortcuts
Switch between a field code and its result

Shift + F9

Frequently Used Shortcuts
Cut the selection to the Spike

+ F3

Frequently Used Shortcuts
Close the window

+ F4

Frequently Used Shortcuts
Expand or minimize the ribbon

Option + + R

Frequently Used Shortcuts
Edit a bookmark

+ Shift + F5

Frequently Used Shortcuts
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar).

Option + F7

Frequently Used Shortcuts
Look up selected text on the Internet

+ Shift + L

Move the Cursor
Some Windows keyboard shortcuts conflict with the corresponding default Mac OS keyboard shortcuts. To use these shortcuts, you may have to change your Mac keyboard settings to change the Show Desktop shortcut for the key.

Move the cursor

Move the Cursor
Move one character to the left

Arrow Left

Move the Cursor
Move one character to the right

Arrow Right

Move the Cursor
Move one word to the left

Option + Arrow Left

Move the Cursor
Move one word to the right

Option + Arrow Right

Move the Cursor
Move one paragraph up

+ Arrow Up

Move the Cursor
Move one paragraph down

+ Arrow Down

Move the Cursor
Move one cell to the left (in a table)

Shift + Tab

Move the Cursor
Move one cell to the right (in a table)

Tab

Move the Cursor
Move up one line

Arrow Up

Move the Cursor
Move down one line

Arrow Down

Move the Cursor
Move to the end of a line

+ Arrow Right or End

Move the Cursor
Move to the beginning of a line

+ Arrow Left or Home

Move the Cursor
Move up one screen (scrolling)

Page Up

Move the Cursor
Move down one screen (scrolling)

Page Down

Move the Cursor
Move to the top of the next page

+ Page Down

Move the Cursor
Move to the top of the previous page

+ Page Up

Move the Cursor
To the end of a document

+ End ; On a MacBook keyboard: + FN + Arrow Right

Move the Cursor
To the beginning of a document

+ Home ; On a MacBook keyboard: + FN + Arrow Left

Move the Cursor
To the previous insertion point

Shift + F5

Select text and graphics
Select multiple items not next to each other

Select the first item that you want, hold down    , and then select any additional items.

Select text and graphics
Select one character to the right

Shift + Arrow Right

Select text and graphics
Select one character to the left

Shift + Arrow Left

Select text and graphics
Select one word to the right

Shift + Option + Arrow Right

Select text and graphics
Select one word to the left

Shift + Option + Arrow Left

Select text and graphics
Select to the end of a line

+ Shift + Arrow Right or Shift + End

Select text and graphics
Select to the beginning of a line

+ Shift + Arrow Left or Shift + Home

Select text and graphics
Select one line down

Shift + Arrow Down

Select text and graphics
Select one line up

Shift + Arrow Up

Select text and graphics
Select to the end of a paragraph

+ Shift + Arrow Down

Select text and graphics
Select to the beginning of a paragraph

+ Shift + Arrow Up

Select text and graphics
Select one screen down

Shift + Page Down

Select text and graphics
Select one screen up

Shift + Page Up

Select text and graphics
Select to the beginning of a document

+ Shift + Home

Select text and graphics
Select to the end of a document

+ Shift + End

Select text and graphics
Select to the end of a window

Option + + Shift + Page Down

Select text and graphics
Select to select the entire document

+ A

Select text and graphics
Select to a vertical block of text

+ Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode.

Select text and graphics
Select to a specific location in a document

F8 , and then use the arrow keys; press Esc to cancel selection mode.

Select text and graphics in a table
Select the next cell's contents

Tab

Select text and graphics in a table
Select the preceding cell's contents

Shift + Tab

Select text and graphics in a table
Extend a selection to adjacent cells

Hold down Shift and press an arrow key repeatedly.

Select text and graphics in a table
Select a column

Click in the column's top or bottom cell. Hold down Shift and press the Arrow Up or Arrow Down key repeatedly.

Select text and graphics in a table
Extend a selection (or block)

+ Shift + F8 , and then use the arrow keys; press Esc to cancel selection mode.

Select text and graphics in a table
Reduce the selection size

Shift + F8

Select text and graphics in a table
Select multiple cells, columns, or rows that are not next to each other

Select the first item that you want, hold down    , and then select any additional items.

Extend a selection
Turn on extend mode

F8

Extend a selection
Select the nearest character to the left

F8 , Arrow Left

Extend a selection
Select the nearest character to the right

F8 , Arrow Right

Extend a selection
Expand a selection

Press F8 repeatedly to expand the selection to the entire word, sentence, paragraph, section, and document.

Extend a selection
Reduce the size of a selection

Shift + F8

Extend a selection
Turn off extend mode

Esc

Edit text and graphics
Copy text or graphics

+ C or F3

Edit text and graphics
Copy a style

+ Shift + C

Edit text and graphics
Paste a style

+ Shift + V

Edit text and graphics
Copy text or graphics to the Scrapbook

Ctrl + Option + C

Edit text and graphics
Cut selected text to the clipboard

+ X or F2

Edit text and graphics
Move text or graphics

+ X or F2 (then move the cursor and press   + V or F4 )

Edit text and graphics
Create AutoText

Option + F3

Edit text and graphics
Insert AutoText

+ Option + Shift + V

Edit text and graphics
Paste the Clipboard contents

+ V or F4

Edit text and graphics
Paste special

+ Ctrl + V

Edit text and graphics
Paste and match the formatting of the surrounding text

+ Option + Shift + V

Edit text and graphics
Paste the Spike  contents

+ Shift + F3

Edit text and graphics
Delete one character to the left

Delete

Edit text and graphics
Delete one word to the left

+ Delete

Edit text and graphics
Delete one character to the right

or Clear

Edit text and graphics
Delete one word to the right

+

Edit text and graphics
Cut selected text to the Clipboard

+ X or F2

Edit text and graphics
Undo the last action

+ Z

Edit text and graphics
Redo the last action

+ Y

Edit text and graphics
Cut to the Spike

+ F3

Align and format paragraphs
Center a paragraph

+ E

Align and format paragraphs
Justify a paragraph

+ J

Align and format paragraphs
Left-align a paragraph

+ L

Align and format paragraphs
Right-align a paragraph

+ R

Align and format paragraphs
Indent a paragraph from the left

Ctrl + Shift + M

Align and format paragraphs
Remove a paragraph indent from the left

+ Shift + M

Align and format paragraphs
Create a hanging indent

+ T

Align and format paragraphs
Remove a hanging indent

+ Shift + T

Align and format paragraphs
Start AutoFormat

+ Option + K

Align and format paragraphs
Apply the Normal style

+ Shift + N

Align and format paragraphs
Apply the Heading 1 style

+ Option + 1

Align and format paragraphs
Apply the Heading 2 style

+ Option + 2

Align and format paragraphs
Apply the Heading 3 style

+ Option + 3

Align and format paragraphs
Apply the List style when the cursor is at the beginning of a line

+ Shift + L

Align and format paragraphs
Insert a nonbreaking space

Option + Spacebar

Set line spacing
Set lines as single-spaced

+ 1

Set line spacing
Set lines as double-spaced

+ 2

Set line spacing
Set lines as 1.5-line spacing

+ 5

Set line spacing
Add or remove one line of space directly preceding a paragraph

+ 0 (zero)

Format characters
Change the font

+ Shift + F

Format characters
Increase the font size

+ Shift + >

Format characters
Decrease the font size

+ Shift + <

Format characters
Increase the font size by 1 point

+

Format characters
Decrease the font size by 1 point

+

Format characters
Change the formatting of characters (Font command, Format menu)

+ D

Format characters
Change the case of letters

Shift + F3

Format characters
Format in all capital letters

+ Shift + A

Format characters
Apply bold formatting

+ B

Format characters
Apply an underline

+ U

Format characters
Underline words but not spaces

+ Shift + W

Format characters
Double-underline text

+ Shift + D

Format characters
Apply italic formatting

+ I

Format characters
Format in all small capital letters

+ Shift + K

Format characters
Apply subscript formatting (automatic spacing)

+ = (Equal sign)

Format characters
Apply superscript formatting (automatic spacing)

+ Shift + + (Plus sign)

Format characters
Apply strike-through formatting

+ Shift + X

Insert special characters
Insert an empty field

+ F9

Insert special characters
Insert a line break

Shift + Return

Insert special characters
Insert a page break

+ Enter

Insert special characters
Insert a column break

+ Shift + Return

Insert special characters
Insert a nonbreaking hyphen

+ Shift + - (Hyphen)

Insert special characters
Insert the copyright symbol

Option + G

Insert special characters
Insert the registered trademark symbol

Option + R

Insert special characters
Insert the trademark symbol

Option + 2

Insert special characters
Insert an ellipsis

Option + ; (Semicolon)

Work with fields
Insert a DATE field

Ctrl + Shift + D

Work with fields
Insert a LISTNUM field

+ Option + Shift + L

Work with fields
Insert a PAGE field

Ctrl + Shift + P

Work with fields
Insert a TIME field

Ctrl + Shift + T

Work with fields
Insert an empty field

+ F9

Work with fields
Update selected fields

F9

Work with fields
Unlink a field

+ Shift + F9

Work with fields
Switch between a field code and its result

Shift + F9

Work with fields
Switch between all field codes and their results

Option + F9

Work with fields
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

Option + Shift + F9

Work with fields
Go to the next field

F11

Work with fields
Go to the previous field

Shift + F11

Work with fields
Lock a field

+ F11

Work with fields
Unlock a field

+ Shift + F11

Outline a document
Promote a paragraph

Ctrl + Shift + Arrow Left

Outline a document
Demote a paragraph

Ctrl + Shift + Arrow Right

Outline a document
Demote to body text

+ Shift + N

Outline a document
Move selected paragraphs up

Ctrl + Shift + Arrow Up

Outline a document
Move selected paragraphs down

Ctrl + Shift + Arrow Down

Outline a document
Expand text under a heading

Ctrl + Shift + + (Plus sign)

Outline a document
Collapse text under a heading

Ctrl + Shift + - (Minus sign)

Outline a document
Expand all body text and headings or collapse all body text

Ctrl + Shift + A

Outline a document
Show the first line of body text or all body text

Ctrl + Shift + L

Outline a document
Show all headings with the specified heading level

Ctrl + Shift +

Review a document
Insert a comment

+ Option + A

Review a document
Turn track changes on or off

+ Shift + E

Review a document
Go to the beginning of a comment

Home

Review a document
Go to the end of a comment

End  (The End key is not available on all keyboards)

Review a document
Go to the beginning of the list of comments when in the Reviewing Pane

+ Home

Review a document
Go to the end of the list of comments when in the Reviewing Pane

+ End

Print a document
Print a document

+ P

Move around in a table
Move to the next cell

Tab (If the cursor is in the last cell of a table, pressing Tab adds a new row)

Move around in a table
Move to the preceding cell

Shift + Tab

Move around in a table
Move to the preceding or next row

Arrow Up or Arrow Down

Move around in a table
Move to the first cell in the row

Ctrl + Home

Move around in a table
Move to the last cell in the row

Ctrl + End

Move around in a table
Move to the first cell in the column

Ctrl + Page Up

Move around in a table
Move to the last cell in the column

Ctrl + Page Down

Move around in a table
Start a new paragraph

Return

Move around in a table
Add a new row at the bottom of the table

Tab at the end of the last row.

Move around in a table
Add text before a table at the beginning of a document

Return at the beginning of the first cell

Move around in a table
Insert a row

+ Ctrl + I

Resize table columns by using the ruler
Move a single column line; Retain table width.

Shift

Resize table columns by using the ruler
Equally resize all columns to the right; Retain table width.

+ Shift

Resize table columns by using the ruler
Proportionally resize all columns to the right; Retain table width.

Resize table columns directly in a table.
To display a column's measurements in the ruler when you resize the column, press Option with these shortcut keys. To finely adjust a column width, turn off snap-to functionality by pressing Option with the shortcut keys.

Resize table columns directly in a table.
Move a single column line; Retain table width.

No key

Resize table columns directly in a table.
Retain column sizes to the right; Change table width.

Shift

Resize table columns directly in a table.
Equally resize all columns to the right; Retain table width.

+ Shift

Resize table columns directly in a table.
Proportionally resize all columns to the right; Retain table width.

Insert paragraphs and tab characters in a table
Insert a new paragraph in a cell

Return

Insert paragraphs and tab characters in a table
Insert a Tab character in a cell

Option + Tab

Use footnotes and endnotes
Insert a footnote

+ Option + F

Use footnotes and endnotes
Insert an endnote

+ Option + E

Right-to-left language features
Paragraph direction to right to left

Ctrl +   + Arrow Left

Right-to-left language features
Paragraph direction to left to right

Ctrl +   + Arrow Right

Function key shortcuts
Word 2016 for Mac uses the function keys for common commands, including Copy and Paste. For quick access to these shortcuts, you can change your Apple system preferences so you don't have to press the Fn key every time you use a function key shortcut.

Function key shortcuts
Undo the last action

F1

Function key shortcuts
Cut selected text or graphics

F2

Function key shortcuts
Copy selected text or graphics to the clipboard

F3

Function key shortcuts
Paste the Clipboard contents

F4

Function key shortcuts
Choose the Go To command (Edit menu)

F5

Function key shortcuts
Open the Spelling and Grammar dialog box

F7

Function key shortcuts
Extend a selection

F8

Function key shortcuts
Update selected fields.

F9

Function key shortcuts
Go to the next window

+ F6

Function key shortcuts
Copy selected text

Shift + F2

Function key shortcuts
Change letters to uppercase, lowercase, or mixed case

Shift + F3

Function key shortcuts
Repeat a Find or Go To action

Shift + F4 or + Shift + F4

Function key shortcuts
Move to the previous insertion point

Shift + F5

Function key shortcuts
Open the Thesaurus pane

Shift + F7

Function key shortcuts
Shrink a selection

Shift + F8

Function key shortcuts
Switch between a field code and its result.

Shift + F9

Function key shortcuts
Go to the previous field

Shift + F11

Function key shortcuts
Cut the selection to the Spike

+ F3

Function key shortcuts
Close the window

+ F4

Function key shortcuts
Go to the next window

+ F6

Function key shortcuts
Insert an empty field

+ F9

Function key shortcuts
Lock a field

+ F11

Function key shortcuts
Insert the contents of the Spike

+ Shift + F3

Function key shortcuts
Edit a bookmark

+ Shift + F5

Function key shortcuts
Update linked information in a Word source document

+ Shift + F7

Function key shortcuts
Extend a selection as a block selection

+ Shift + F8 + Arrow Key

Function key shortcuts
Unlink a field

+ Shift + F9

Function key shortcuts
Unlock a field

+ Shift + F11

Function key shortcuts
Create an AutoText entry

Option + F3

Function key shortcuts
Find the next misspelling or grammatical error

Option + F7

Function key shortcuts
Run a macro

Option + F8

Function key shortcuts
Switch between all field codes and their results

Option + F9

Function key shortcuts
Look up selected text on the Internet

+ Shift + L

Function key shortcuts
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

Option + Shift + F9

Similar combinations for other applications


Microsoft Excel 2011 (MacOS)
Paste a style
Working with a selection

+ Shift + v


Adobe Illustrator CS5 (MacOS)
Paste in place on the active artboard
Viewing Artwork

+ Shift + v


Photoshop Lightroom 4 (MacOS)
Copy/paste Develop settings
Develop Module

+ Shift + C / + Shift + V