Microsoft Word 2013 (Windows)

Insert Special Characters, Text Elements, and Breaks

Insert em dash

Alt + Ctrl + -

All hotkeys for Microsoft Word 2013 (Windows)

Manage Word Documents and View
Create new document

Ctrl + N

Manage Word Documents and View
Open document

Ctrl + O

Manage Word Documents and View
Close document

Ctrl + W

Manage Word Documents and View
Save document

Ctrl + S

Manage Word Documents and View
Save document as

F12

Manage Word Documents and View
Print document/ print preview

Ctrl + P

Manage Word Documents and View
Switch between multiple Word documents

Ctrl + F6

Manage Word Documents and View
Open Recent (file, recent)

Alt , then F , R

Manage Word Documents and View
Switch to Print Layout view

Alt + Ctrl + P

Manage Word Documents and View
Switch to Outline view

Alt + Ctrl + O

Manage Word Documents and View
Switch to Draft view (used to be normal view)

Alt + Ctrl + N

Manage Word Documents and View
Zoom in and zoom out

Ctrl +scroll mouse

Manage Word Documents and View
Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)

Alt then w , q

Manage Word Documents and View
Split the document window

Alt + Ctrl + S

Navigate in Word Documents
Jump one character to the left / to the right

Arrow Left / Arrow Right

Navigate in Word Documents
Jump one word to the left / to the right

Ctrl + Arrow Left / Ctrl + Arrow Right

Navigate in Word Documents
Jump to the end of a line / beginning of a line

End / Home

Navigate in Word Documents
Jump one line down / one line down

Arrow Down / Arrow Up

Navigate in Word Documents
Jump one paragraph down / one paragraph up

Ctrl + Arrow Down / Arrow Up

Navigate in Word Documents
Jump one screen down/ one screen up

Page Down / Page Up

Navigate in Word Documents
Move to beginning of next page / beginning of previous page

Ctrl + Page Down / Page Up

Navigate in Word Documents
Jump to top / to bottom of visible window

Alt + Ctrl + Page Down / Page Up

Navigate in Word Documents
Jump to end / to beginning of document

Ctrl + End / Home

Navigate in Word Documents
Cycle through Ribbon/open panes/Status Bar/document window

F6

Navigate in Word Documents
Go to a page, bookmark, footnote, table, comment, graphic, or other location

Ctrl + G or F5

Navigate in Word Documents
Go back to previously edited location in document (up to 4 places)

Alt + Ctrl + Z

Navigate in Word Documents
Go to a the last change or revision. Also works after opening document.

Shift + F5

Navigate in Word Documents
Set, go to and edit bookmarks

Ctrl + Shift + F5

Select Text, Move, and Delete Text
Extend selection one character to the right / to the left

Shift + Arrow Right / Arrow Left

Select Text, Move, and Delete Text
Extend selection one word to the right / to the left

Ctrl + Shift + Arrow Right / Arrow Left

Select Text, Move, and Delete Text
Extend selection to the end / to beginning of a line

Shift + End / Home

Select Text, Move, and Delete Text
Extend selection one line down / one line up

Shift + Arrow Down / Arrow Up

Select Text, Move, and Delete Text
Extend selection one screen down / one screen up

Shift + Page Down / Page Up

Select Text, Move, and Delete Text
Extend selection to end / to beginning of document

Ctrl + Shift + End / Home

Select Text, Move, and Delete Text
Extend selection to end / to beginning of visible window

Alt + Ctrl + Shift + Page Down / Page Up

Select Text, Move, and Delete Text
Select all - Extend selection to entire document

Ctrl + A

Select Text, Move, and Delete Text
Cancel selection and return to beginning / to end of selection

Arrow Keys

Select Text, Move, and Delete Text
Turn Extend Mode on: Extend selection without pressing Shift

F8

Select Text, Move, and Delete Text
After pressing F8 for Extended Mode, adds one paragraph to selection

Enter (in extended mode)

Select Text, Move, and Delete Text
Extend selection in Extended Mode:

Arrow keys , Page up / Page down

Select Text, Move, and Delete Text
Reduce the size of a selection in Extended Mode

Shift + F8

Select Text, Move, and Delete Text
Select a vertical block of text in Extended Mode

Ctrl + Shift + f8 , and arrow keys

Select Text, Move, and Delete Text
Turn extend mode off

Esc

Select Text, Move, and Delete Text
Move selected text to different position

F2 , then move to position and press Enter

Select Text, Move, and Delete Text
Copy selected text to different position

Shift + F2 , then move to position and press Enter

Select Text, Move, and Delete Text
Delete one character to the right / to the left (or delete selection)

Delete / Backspace

Select Text, Move, and Delete Text
Delete one word to the right / to the left

Ctrl + Delete / Backspace

Select Text, Move, and Delete Text
Delete one character to the right or delete selection

Delete

Select Text, Move, and Delete Text
Decrease / Increase font size one value

Ctrl + Shift + < / Ctrl + Shift + >

Undo, Copy and Paste
Undo the last action

Ctrl + z

Undo, Copy and Paste
Redo the last action

Ctrl + Y

Undo, Copy and Paste
Cut / copy/ paste selected text or object

Ctrl + X / Ctrl + C / Ctrl + V

Undo, Copy and Paste
Copy text format

Ctrl + Shift + C

Undo, Copy and Paste
Paste text format

Ctrl + Shift + V

Undo, Copy and Paste
Paste and keep Source Formatting

Ctrl + V , then Ctrl , then K

Undo, Copy and Paste
Paste and keep Text only

Ctrl + V , then Ctrl , then T

Undo, Copy and Paste
Copy the header or footer from previous section of the document

Alt + Shift + R

Insert Special Characters, Text Elements, and Breaks
Insert Copyright symbol

Alt + Ctrl + C

Insert Special Characters, Text Elements, and Breaks
Insert Ttrademark symbol

Alt + Ctrl + T

Insert Special Characters, Text Elements, and Breaks
Insert Registered Trademark symbol

Alt + Ctrl + R

Insert Special Characters, Text Elements, and Breaks
Insert Euro Currency symbol

Alt + Ctrl + E

Insert Special Characters, Text Elements, and Breaks
Insert horizontal ellipsis (…)

Alt + Ctrl + .

Insert Special Characters, Text Elements, and Breaks
Insert em dash

Alt + Ctrl + -

Insert Special Characters, Text Elements, and Breaks
Insert en dash

Alt + Ctrl + [ + ]

Insert Special Characters, Text Elements, and Breaks
Insert Symbol (insert menu)

Alt , then n , u

Insert Special Characters, Text Elements, and Breaks
Insert Unicode character, e.g. 20ac

Type character code and press Alt + X

Insert Special Characters, Text Elements, and Breaks
Insert ANSI character

Alt +character code on numeric keyboard

Insert Special Characters, Text Elements, and Breaks
Insert a Footnote

Alt + Ctrl + F

Insert Special Characters, Text Elements, and Breaks
Insert an Endnote

Alt + Ctrl + D

Insert Special Characters, Text Elements, and Breaks
Insert a hyperlink

Ctrl + k

Insert Special Characters, Text Elements, and Breaks
Insert Citation Mark

Alt + Shift + i

Insert Special Characters, Text Elements, and Breaks
Insert Index Mark

Alt + Shift + x

Insert Special Characters, Text Elements, and Breaks
Insert paragraph break

Enter

Insert Special Characters, Text Elements, and Breaks
Insert line break without breaking paragraph

Shift + Enter

Insert Special Characters, Text Elements, and Breaks
Insert page break

Ctrl + Enter

Insert Special Characters, Text Elements, and Breaks
Insert column break (break table)

Ctrl + Shift + Enter

Insert Special Characters, Text Elements, and Breaks
Insert nonbreaking space

Ctrl + Shift + Space

Insert Special Characters, Text Elements, and Breaks
Insert nonbreaking hyphen

Ctrl + Shift + - (Hyphen)

Insert Special Characters, Text Elements, and Breaks
Insert optional hyphen

Ctrl + -

Format Text and Paragraph
Apply/remove bold

Ctrl + B

Format Text and Paragraph
Apply/remove italic

Ctrl + I

Format Text and Paragraph
Apply/remove underline

Ctrl + U

Format Text and Paragraph
Apply/remove double-underline

Ctrl + Shift + D

Format Text and Paragraph
Apply/remove words underline (only words, no spaces)

Ctrl + Shift + W

Format Text and Paragraph
Apply/remove hidden formatting

Ctrl + Shift + H

Format Text and Paragraph
Apply/remove all Cap

Ctrl + Shift + A

Format Text and Paragraph
Apply/remove small capitals

Ctrl + Shift + k

Format Text and Paragraph
Open the Font dialog box

Ctrl + D

Format Text and Paragraph
Decrease / Increase font size one value

Ctrl + Shift + < / >

Format Text and Paragraph
Decrease / Increase font size one point

Ctrl + [ / ]

Format Text and Paragraph
Apply/remove subscript

Ctrl + =

Format Text and Paragraph
Apply/remove superscript

Ctrl + Shift + =

Format Text and Paragraph
Copy formatting

Ctrl + Shift + C

Format Text and Paragraph
Paste formatting

Ctrl + Shift + V

Format Text and Paragraph
Change between all upper-, first letter upper- and all lower-case

Shift + F3

Format Text and Paragraph
Apply strike-through formatting (font dialog)

Alt + H , 4

Format Text and Paragraph
Change the selection to the Symbol font

Ctrl + Shift + Q

Format Text and Paragraph
Reveal Formatting (show all formats of selection)

Shift + F1

Format Text and Paragraph
Apply/remove Highlight Text Feature

Ctrl + Alt + H

Format Paragraphs and Apply Styles
Right-align paragraph

Ctrl + R

Format Paragraphs and Apply Styles
Left-align paragraph

Ctrl + L

Format Paragraphs and Apply Styles
Center-align paragraph

Ctrl + E

Format Paragraphs and Apply Styles
Justify-align paragraph

Ctrl + J

Format Paragraphs and Apply Styles
Indent paragraph from the left and increase / decrease indent

Ctrl + M / Ctrl + Shift + M

Format Paragraphs and Apply Styles
Increase hanging indent

Ctrl + T

Format Paragraphs and Apply Styles
Decrease hanging indent

Ctrl + Shift + T

Format Paragraphs and Apply Styles
Set line-spacing to single-space

Ctrl + 1

Format Paragraphs and Apply Styles
Set line-spacing to double-space

Ctrl + 2

Format Paragraphs and Apply Styles
Set line-spacing to 1.5

Ctrl + 5

Format Paragraphs and Apply Styles
Add or remove one line space preceding a paragraph

Ctrl + 0 (zero)

Format Paragraphs and Apply Styles
Open or close Styles task pane

Alt + Ctrl + Shift + s

Format Paragraphs and Apply Styles
Apply Heading 1 style

Alt + Ctrl + 1

Format Paragraphs and Apply Styles
Apply Heading 2 style

Alt + Ctrl + 2

Format Paragraphs and Apply Styles
Apply Heading 3 style

Alt + Ctrl + 3

Format Paragraphs and Apply Styles
Promote / demote Headings

Alt + Shift + Arrow Right / Arrow Left

Format Paragraphs and Apply Styles
Apply Normal style

Ctrl + Shift + N

Format Paragraphs and Apply Styles
Open Apply Styles task pane (will not close with pressing it a second time)

Ctrl + Shift + S

Search and Replace
Open traditional find and replace window

Ctrl + H

Search and Replace
Open traditional find window

Ctrl + H , then Alt + D

Search and Replace
Repeat last find after closing find window

Shift + F4

Search and Replace
Jump between find menu and document

Ctrl + Tab

Search and Replace
Move find menu window

Alt + Space , Arrow keys and Enter

Search and Replace
Close traditional search window if active

Esc

Search and Replace
Open (new) search menu in navigation task pane

Ctrl + f

Search and Replace
Open and close Navigation pane (View, Navigation)

Alt , W , K

Ribbons and Navigation Pane
Show or hide the ribbon

Ctrl + F1

Ribbons and Navigation Pane
When in ribbon Open or activate selected item

Space or Enter

Ribbons and Navigation Pane
Open and close Navigation pane (View, Navigation)

Alt , W , K

Ribbons and Navigation Pane
With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document

F6 / Shift + F6

Ribbons and Navigation Pane
In Navigation Pane: Move through Navigation Pane options

Tab / Shift + Tab

Tables
Jump one row down / one row up

Arrow Down / Arrow Up

Tables
Jump to (and select) next / previous table cell

Tab / Shift + Tab

Tables
Jump to first column/ jump to last column

Alt + Home / Alt + End

Tables
Jump to first row / jump to last row

Alt + Page Up / Alt + Page Down

Tables
One cell to the left / to the right

Ctrl + Arrow Left / Ctrl + Arrow Right

Tables
Select current table cell

Shift + End

Tables
Select content of current table cell

end , then shift + Home

Tables
Extend selection to adjacent cells

Press and hold shift and press arrow keys repeatedly

Tables
Extend selection or block

Ctrl + Shift + f8 , then press

Tables
Select an entire table

Alt + 5 on numeric keypad (with numLock off)

Tables
Move current row up or down

Alt + Shift + Arrow Up / Alt + Shift + Arrow Down

Tables
Select row*

In first column, press shift + end

Tables
Select column

In first row press alt + Shift + Page Down

Tables
Delete columns with columns selected

Shift + Del

Outline View
Switch to Outline View

Ctrl + Shift + O

Outline View
Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)

Tab / Shift + Tab

Outline View
Move selected paragraphs up / down

Alt + Shift + Arrow Up / Arrow Down

Outline View
Demote to body text (set style to normal)

Ctrl + Shift + N

Outline View
Expand / Collapse text under a heading

Alt + Shift + + / -

Outline View
Expand or collapse all text or headings

Alt + Shift + A

Outline View
Hide or display character formatting

/ key on the numeric keypad

Outline View
Show the first line of body text or all body text

Alt + Shift + L

Outline View
Show all headings with the Heading 1 style

Alt + Shift + 1

Outline View
Show all headings up to Heading n

Alt + Shift + n

Outline View
Insert a tab character

Ctrl + Tab

Review Documents
Choose the Spelling command (Review tab).

F7

Review Documents
Insert a comment

Alt + Ctrl + M

Review Documents
Turn change tracking on or off

Ctrl + Shift + E

Review Documents
Close the Reviewing Pane if it is open.

Alt + Shift + C

Review Documents
Display nonprinting characters.

Ctrl + Shift + *

Review Documents
Display the Selection and Visibility task pane.

Alt + F10

Review Documents
Open the Word Counting dialog box.

Ctrl + Shift + G

Print Documents
Print a document (print preview)

Ctrl + P

Print Documents
Close print preview

Esc

Print Documents
Move around the preview pages (with focus on preview page*)

Arrow keys , Page up / Page Down

Print Documents
Move to first page / last page (with focus on preview page)

Ctrl + Home / Ctrl + End

Enter Special Fields
Insert current Date Field

Alt + Shift + D

Enter Special Fields
Insert Page Number Field

Alt + Shift + P

Enter Special Fields
Insert current Time Field

Alt + Shift + t

Enter Special Fields
Insert Mark Citation Field

Alt + Shift + I

Enter Special Fields
Insert Mark Index Field

Alt + Shift + X

Enter Special Fields
Insert Tablef of Content

Alt + Shift + O

Enter Special Fields
Insert an empty field

Ctrl + F9

Enter Special Fields
Insert a LISTNUM field

Ctrl + Shift + l

Enter Special Fields
Show or hide field code/result of selected field

Shift + F9

Enter Special Fields
Show or hide field codes/results of all fields in document

Alt + F9

Enter Special Fields
Update selected fields*

F9

Enter Special Fields
Go to the next field/ previous field

F11 / Shift + F11

Enter Special Fields
Update linked information in a Microsoft Word source document

Ctrl + Shift + F7

Enter Special Fields
Unlink a field

Ctrl + Shift + F9

Enter Special Fields
Lock a field / Unlock a field

Ctrl + F11 / Ctrl + Shift + F11

Mail Merge
Preview a mail merge

Alt + Shift + K

Mail Merge
Merge a document

Alt + Shift + N

Mail Merge
Print the merged document

Alt + Shift + M

Mail Merge
Edit a mail-merge data document

Alt + Shift + E

Mail Merge
Insert a merge Field

Alt + Shift + F

The Rest
Get Help or visit Microsoft Office.com

F1

The Rest
Open the window menu

Alt + Space

The Rest
Exit Word

Alt + F4

The Rest
Display a shortcut menu (Simulate right mouse button)

Shift + F10

The Rest
Create new Building block with selected texts

Alt + F3

Similar combinations for other applications


Microsoft Word 2010 (Windows)
Insert em dash
Navigate within Documents - Insert Special Characters

Alt + Ctrl + -


Microsoft Word 2010 (Windows)
Insert em dash
Edit Documents - Insert Special Characters

Alt + Ctrl + -


Microsoft Word 2010 (Windows)
Insert em dash
Formats - Insert Special Characters

Alt + Ctrl + -


Microsoft Word 2010 (Windows)
Insert em dash
Manage Word View - Insert Special Characters

Alt + Ctrl + -


Microsoft Word 2010 (Windows)
Insert em dash
Tables - Insert Special Characters

Alt + Ctrl + -