Hotkeys and shortcuts for Microsoft Outlook 2016 (MacOS)

(Total 140)

`⌘` + `S`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Save an item
`⌘` + `P`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Print an item
`⌘` + `Z`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Undo the last action
`⌘` + `Y`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Redo the last action
`⌘` + `M`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Minimize the active window
`⌘` + `Shift` + `N`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Create a new folder in the navigation pane
`⌘` + `N`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Create new email (in Mail view)
`⌘` + `\` (Backslash)	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Hide the reading pane or show it on the right
`⌘` + `Shift` + `\` (Backslash)	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Hide the reading pane or show it below
`⌘` + `Shift` + `M`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Move the selected item to a different folder
`⌘` + `Shift` + `C`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Copy the selected item to a different folder
`⌘` + `A`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Select all items in the item list, if the item list is the active pane
`⌘` + `Option` + `R`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Minimize or expand the ribbon
`⌘` + `H`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Hide Outlook
`⌘` + `Q`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Quit Outlook
`Fn` + `Fn`	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Start dictation
`⌘` + `Ctrl` + `" "` (Spacebar)	The following table shows frequently used shortcuts in Outlook 2016 for Mac. Insert emoji
`⌘` + `1`	Work in windows and dialogs Go to Mail view
`⌘` + `2`	Work in windows and dialogs Go to Calendar view
`⌘` + `3`	Work in windows and dialogs Go to Contacts view
`⌘` + `4`	Work in windows and dialogs Go to Tasks view
`⌘` + `5`	Work in windows and dialogs Go to Notes view
`⌘` + `7`	Work in windows and dialogs Open the Sync Status window or make it the active window
`⌘` + `8`	Work in windows and dialogs Open the Sync Errors or make it the active window
`⌘` + `0` (Zero)	Work in windows and dialogs Open the Contacts Search window
`⌘` + `,` (Comma)	Work in windows and dialogs Open the Outlook Preferences dialog box
`⌘` + `~` (Tilde)	Work in windows and dialogs Cycle forward through open windows
`⌘` + `Shift` + `~` (Tilde)	Work in windows and dialogs Cycle back through open windows
`⌘` + `W`	Work in windows and dialogs Close the active window
`⌘` + `O`	Work in windows and dialogs Open the selected item
`Tab`	Work in windows and dialogs Move forward through controls in a window
`Shift` + `Tab`	Work in windows and dialogs Move back through controls in a window
`⌘` + `N`	Send and receive mail Create a new message
`⌘` + `Return`	Send and receive mail Send the open message
`⌘` + `K`	Send and receive mail Send all messages in the Outbox and receive all incoming messages
`⌘` + `Shift` + `K`	Send and receive mail Send all the messages in the Outbox
`⌘` + `S`	Send and receive mail Save the open message and store it in the Drafts folder
`⌘` + `E`	Send and receive mail Add an attachment to the open message
`⌘` + `:` (Colon)	Send and receive mail Open the Spelling and Grammar dialog box
`⌘` + `Ctrl` + `C`	Send and receive mail Check recipient names in the open messages
`⌘` + `R`	Send and receive mail Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list
`⌘` + `Shift` + `R`	Send and receive mail Reply to all
`⌘` + `J`	Send and receive mail Forward the message
`⌘` + `O`	Send and receive mail Open the selected message in a separate window
`⌘` + `Option` + `'` (Apostrophe)	Send and receive mail Clear the flag for the selected message
`⌘` + `Shift` + `J`	Send and receive mail Mark the selected message as junk mail
`⌘` + `Shift` + `Option` + `J`	Send and receive mail Mark the selected message as not junk mail
`Ctrl` + `(Opening Bracket)`	Send and receive mail Display the previous message
`Shift` + `Ctrl` + (Closing Bracket)	Send and receive mail Display the next message
`Ctrl` + `(Opening Bracket)`	Send and receive mail Navigate to the previous pane in the Mail view
`Shift` + `Ctrl` + (Closing Bracket)	Send and receive mail Navigate to the next pane in the Mail view
`⌘` + `Shift` + `M`	Send and receive mail Move the selected message to a folder
`⌘` + `-` (Hyphen)	Send and receive mail Decrease the display size of text in an open message or in the reading pane
`⌘` + `+` (Plus Sign)	Send and receive mail Increase the display size of text in an open message or in the reading pane
`" "` (Spacebar)	Send and receive mail Scroll down to the next screen of text or, if you are at the end of a message, display the next message
`Shift` + `" "` (Spacebar)	Send and receive mail Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message
`Delete`	Send and receive mail Delete the selected message
`Shift` + `Delete`	Send and receive mail Permanently delete the selected message
`⌘` + `Delete`	Send and receive mail Delete the current message, and, if the message window is open, close it
`⌘` + `T`	Send and receive mail Mark selected messages as read
`⌘` + `Shift` + `T`	Send and receive mail Mark selected messages as unread
`⌘` + `Option` + `T`	Send and receive mail Mark all messages in a folder as read
`⌘` + `Option` + `F`	Use Search Search current folder
`⌘` + `Shift` + `F`	Use Search Do an advanced search in Outlook (add Item Contains filter for searching)
`⌘` + `F`	Use Search Find text within an item
`⌘` + `G`	Use Search Find the next instance of the text you searched for in an item
`⌘` + `Shift` + `G`	Use Search Find the previous instance of the text you searched for in an item
`⌘` + `2`	Use the Calendar Open the Calendar window
`⌘` + `N`	Use the Calendar Create a new appointment
`⌘` + `O`	Use the Calendar Open the selected calendar event
`Delete`	Use the Calendar Delete the calendar event
`⌘` + `T`	Use the Calendar Switch the view to include today
`⌘` + `Arrow Left`	Use the Calendar In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.
`⌘` + `Arrow Right`	Use the Calendar In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.
`Shift` + `Ctrl` + `(Opening Bracket)`	Use the Calendar Navigate to the previous pane in the Calendar view
`Shift` + `Ctrl` + (Closing Bracket)	Use the Calendar Navigate to the next pane in the Calendar view
`⌘` + `N`	Work with people and contacts Create a new contact
`⌘` + `O`	Work with people and contacts Open the selected contact
Delete	Work with people and contacts Delete the contact
`Ctrl` + `(Opening Bracket)`	Work with people and contacts Close the current open contact and open the previous contact
`Ctrl` + (Closing Bracket)	Work with people and contacts Close the current open contact and open the next contact
`Shift` + `Ctrl` + `(Opening Bracket)`	Work with people and contacts Navigate to the previous pane in the People view
`Shift` + `Ctrl` + (Closing Bracket)	Work with people and contacts Navigate to the next pane in the People view
`⌘` + `4`	Manage tasks Move to the Task window
`⌘` + `N`	Manage tasks Create a new task
`⌘` + `O`	Manage tasks Open the selected task
Delete	Manage tasks Delete the task
`Ctrl` + `(Opening Bracket)`	Manage tasks Close the current open task and open the previous task in the Tasks list
`Ctrl` + (Closing Bracket)	Manage tasks Close the current open task and open the next task in the Tasks list
`Shift` + `Ctrl` + `(Opening Bracket)`	Manage tasks Navigate to the previous pane in the Tasks view
`Shift` + `Ctrl` + (Closing Bracket)	Manage tasks Navigate to the next pane in the Tasks view
`⌘` + `5`	Use notes Move to the Notes window
`⌘` + `N`	Use notes Create a new note
`⌘` + `O`	Use notes Open the selected note
Delete	Use notes Delete the note
`Ctrl` + `(Opening Bracket)`	Use notes Close the current open note and open the previous note in the Notes list
`Ctrl` + (Closing Bracket)	Use notes Close the current open note and open the next note in the Notes list
`Shift` + `Ctrl` + `(Opening Bracket)`	Use notes Navigate to the previous pane in the Notes view
`Shift` + `Ctrl` + (Closing Bracket)	Use notes Navigate to the next pane in the Notes view
`⌘` + `J`	Use notes Send a note as an email
`⌘` + `Ctrl` + `J`	Use notes Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes.
`⌘` + `X`	Edit and format text Cut the selected text to the clipboard
`⌘` + `C`	Edit and format text Copy a selection to the clipboard
`⌘` + `V`	Edit and format text Paste a selection from the clipboard
`⌘` + `Shift` + `Option` + `V`	Edit and format text Paste a selection from the clipboard and match the destination style
`⌘` + `B`	Edit and format text Make the selected text bold
`⌘` + `I`	Edit and format text Make the selected text italic
`⌘` + `U`	Edit and format text Underline the selected text
`⌘` + `Shift` + `X`	Edit and format text Strike through the selected text
`⌘` + `Ctrl` + `K`	Edit and format text Insert a hyperlink
`Arrow Left`	Edit and format text Move the cursor left one character
`Arrow Right`	Edit and format text Move the cursor right one character
`Arrow Up`	Edit and format text Move the cursor up one line
`Arrow Down`	Edit and format text Move the cursor down one line
`Option` + `Arrow Up`	Edit and format text Move the cursor to the beginning of the current paragraph
`Option` + `Arrow Down`	Edit and format text Move the cursor to the end of the current paragraph
`Option` + `Arrow Left`	Edit and format text Move the cursor to the beginning of the current word
`Option` + `Arrow Right`	Edit and format text Move the cursor to the end of the current word
`Forward Delete` + `{` (Opening Brace)	Edit and format text Decrease indent
`Forward Delete` + `}` (Closing Brace)	Edit and format text Increase indent
`Delete`	Edit and format text Delete the character to the left of the cursor, or delete the selected text
`Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN + Delete`	Edit and format text Delete the character to the right side of the cursor, or delete the selected text
`Tab`	Edit and format text Insert a tab stop
`⌘` + `Arrow Left`	Edit and format text Move the cursor to the beginning of the line
`⌘` + `Arrow Right`	Edit and format text Move the cursor to the end of the line
`⌘` + `Arrow Up`	Edit and format text Move the cursor to the top of the message body
`⌘` + `Arrow Down`	Edit and format text Move the cursor to the bottom of the message body
`⌘` + `Home`	Edit and format text Move the cursor to the beginning of the selected text
`⌘` + `End`	Edit and format text Move the cursor to the end of the selected text
`Page up`	Edit and format text Scroll up
`Page down`	Edit and format text Scroll down
`Ctrl` + `1`	Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with Today as Due Date
`Ctrl` + `2`	Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with Tomorrow as Due Date
`Ctrl` + `3`	Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with This Week as Due Date
`Ctrl` + `4`	Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with Next Week as Due Date
`Ctrl` + `5`	Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with No Due Date
`Ctrl` + `6`	Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, and add a custom Due Date
`Ctrl` + `=` (Equal Sign)	Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, and add a reminder
`Ctrl` + `0` (Zero)	Flag messages, contacts, and tasks for follow up Mark the selected item as Complete
`⌘` + `Option` + `'` (Apostrophe)	Flag messages, contacts, and tasks for follow up Clear the selected item's follow-up flag

Hotkeys and shortcuts for Microsoft Outlook 2016 (MacOS)

(Total 140)

⌘ + S

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Save an item

⌘ + P

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Print an item

⌘ + Z

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Undo the last action

⌘ + Y

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Redo the last action

⌘ + M

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Minimize the active window

⌘ + Shift + N

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Create a new folder in the navigation pane

⌘ + N

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Create new email (in Mail view)

⌘ + \ (Backslash)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Hide the reading pane or show it on the right

⌘ + Shift + \ (Backslash)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Hide the reading pane or show it below

⌘ + Shift + M

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Move the selected item to a different folder

⌘ + Shift + C

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Copy the selected item to a different folder

⌘ + A

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Select all items in the item list, if the item list is the active pane

⌘ + Option + R

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Minimize or expand the ribbon

⌘ + H

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Hide Outlook

⌘ + Q

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Quit Outlook

Fn + Fn

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Start dictation

⌘ + Ctrl + " " (Spacebar)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Insert emoji

⌘ + 1

Work in windows and dialogs

Go to Mail view

⌘ + 2

Work in windows and dialogs

Go to Calendar view

⌘ + 3

Work in windows and dialogs

Go to Contacts view

⌘ + 4

Work in windows and dialogs

Go to Tasks view

⌘ + 5

Work in windows and dialogs

Go to Notes view

⌘ + 7

Work in windows and dialogs

Open the Sync Status window or make it the active window

⌘ + 8

Work in windows and dialogs

Open the Sync Errors or make it the active window

⌘ + 0 (Zero)

Work in windows and dialogs

Open the Contacts Search window

⌘ + , (Comma)

Work in windows and dialogs

Open the Outlook Preferences dialog box

`⌘` + `S`

`⌘` + `P`

`⌘` + `Z`

`⌘` + `Y`

`⌘` + `M`

`⌘` + `Shift` + `N`

`⌘` + `N`

`⌘` + `\` (Backslash)

`⌘` + `Shift` + `\` (Backslash)

`⌘` + `Shift` + `M`

`⌘` + `Shift` + `C`

`⌘` + `A`

`⌘` + `Option` + `R`

`⌘` + `H`

`⌘` + `Q`

`Fn` + `Fn`

`⌘` + `Ctrl` + `" "` (Spacebar)

`⌘` + `1`

`⌘` + `2`

`⌘` + `3`

`⌘` + `4`

`⌘` + `5`

`⌘` + `7`

`⌘` + `8`

`⌘` + `0` (Zero)

`⌘` + `,` (Comma)

`⌘` + `~` (Tilde)

`⌘` + `Shift` + `~` (Tilde)

`⌘` + `W`

`⌘` + `O`

`Tab`

`Shift` + `Tab`

`⌘` + `N`

`⌘` + `Return`

`⌘` + `K`

`⌘` + `Shift` + `K`

`⌘` + `S`

`⌘` + `E`

`⌘` + `:` (Colon)

`⌘` + `Ctrl` + `C`

`⌘` + `R`

`⌘` + `Shift` + `R`

`⌘` + `J`

`⌘` + `O`

`⌘` + `Option` + `'` (Apostrophe)

`⌘` + `Shift` + `J`

`⌘` + `Shift` + `Option` + `J`

`Ctrl` + `(Opening Bracket)`

`Shift` + `Ctrl` + (Closing Bracket)

`Ctrl` + `(Opening Bracket)`