Microsoft Outlook 2016 (MacOS)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Start dictation

`Fn` + `Fn`

All hotkeys for Microsoft Outlook 2016 (MacOS)

The following table shows frequently used shortcuts in Outlook 2016 for Mac. Save an item	`⌘` + `S`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Print an item	`⌘` + `P`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Undo the last action	`⌘` + `Z`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Redo the last action	`⌘` + `Y`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Minimize the active window	`⌘` + `M`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Create a new folder in the navigation pane	`⌘` + `Shift` + `N`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Create new email (in Mail view)	`⌘` + `N`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Hide the reading pane or show it on the right	`⌘` + `\` (Backslash)
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Hide the reading pane or show it below	`⌘` + `Shift` + `\` (Backslash)
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Move the selected item to a different folder	`⌘` + `Shift` + `M`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Copy the selected item to a different folder	`⌘` + `Shift` + `C`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Select all items in the item list, if the item list is the active pane	`⌘` + `A`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Minimize or expand the ribbon	`⌘` + `Option` + `R`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Hide Outlook	`⌘` + `H`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Quit Outlook	`⌘` + `Q`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Start dictation	`Fn` + `Fn`
The following table shows frequently used shortcuts in Outlook 2016 for Mac. Insert emoji	`⌘` + `Ctrl` + `" "` (Spacebar)
Work in windows and dialogs Go to Mail view	`⌘` + `1`
Work in windows and dialogs Go to Calendar view	`⌘` + `2`
Work in windows and dialogs Go to Contacts view	`⌘` + `3`
Work in windows and dialogs Go to Tasks view	`⌘` + `4`
Work in windows and dialogs Go to Notes view	`⌘` + `5`
Work in windows and dialogs Open the Sync Status window or make it the active window	`⌘` + `7`
Work in windows and dialogs Open the Sync Errors or make it the active window	`⌘` + `8`
Work in windows and dialogs Open the Contacts Search window	`⌘` + `0` (Zero)
Work in windows and dialogs Open the Outlook Preferences dialog box	`⌘` + `,` (Comma)
Work in windows and dialogs Cycle forward through open windows	`⌘` + `~` (Tilde)
Work in windows and dialogs Cycle back through open windows	`⌘` + `Shift` + `~` (Tilde)
Work in windows and dialogs Close the active window	`⌘` + `W`
Work in windows and dialogs Open the selected item	`⌘` + `O`
Work in windows and dialogs Move forward through controls in a window	`Tab`
Work in windows and dialogs Move back through controls in a window	`Shift` + `Tab`
Send and receive mail Create a new message	`⌘` + `N`
Send and receive mail Send the open message	`⌘` + `Return`
Send and receive mail Send all messages in the Outbox and receive all incoming messages	`⌘` + `K`
Send and receive mail Send all the messages in the Outbox	`⌘` + `Shift` + `K`
Send and receive mail Save the open message and store it in the Drafts folder	`⌘` + `S`
Send and receive mail Add an attachment to the open message	`⌘` + `E`
Send and receive mail Open the Spelling and Grammar dialog box	`⌘` + `:` (Colon)
Send and receive mail Check recipient names in the open messages	`⌘` + `Ctrl` + `C`
Send and receive mail Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list	`⌘` + `R`
Send and receive mail Reply to all	`⌘` + `Shift` + `R`
Send and receive mail Forward the message	`⌘` + `J`
Send and receive mail Open the selected message in a separate window	`⌘` + `O`
Send and receive mail Clear the flag for the selected message	`⌘` + `Option` + `'` (Apostrophe)
Send and receive mail Mark the selected message as junk mail	`⌘` + `Shift` + `J`
Send and receive mail Mark the selected message as not junk mail	`⌘` + `Shift` + `Option` + `J`
Send and receive mail Display the previous message	`Ctrl` + `(Opening Bracket)`
Send and receive mail Display the next message	`Shift` + `Ctrl` + (Closing Bracket)
Send and receive mail Navigate to the previous pane in the Mail view	`Ctrl` + `(Opening Bracket)`
Send and receive mail Navigate to the next pane in the Mail view	`Shift` + `Ctrl` + (Closing Bracket)
Send and receive mail Move the selected message to a folder	`⌘` + `Shift` + `M`
Send and receive mail Decrease the display size of text in an open message or in the reading pane	`⌘` + `-` (Hyphen)
Send and receive mail Increase the display size of text in an open message or in the reading pane	`⌘` + `+` (Plus Sign)
Send and receive mail Scroll down to the next screen of text or, if you are at the end of a message, display the next message	`" "` (Spacebar)
Send and receive mail Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message	`Shift` + `" "` (Spacebar)
Send and receive mail Delete the selected message	`Delete`
Send and receive mail Permanently delete the selected message	`Shift` + `Delete`
Send and receive mail Delete the current message, and, if the message window is open, close it	`⌘` + `Delete`
Send and receive mail Mark selected messages as read	`⌘` + `T`
Send and receive mail Mark selected messages as unread	`⌘` + `Shift` + `T`
Send and receive mail Mark all messages in a folder as read	`⌘` + `Option` + `T`
Use Search Search current folder	`⌘` + `Option` + `F`
Use Search Do an advanced search in Outlook (add Item Contains filter for searching)	`⌘` + `Shift` + `F`
Use Search Find text within an item	`⌘` + `F`
Use Search Find the next instance of the text you searched for in an item	`⌘` + `G`
Use Search Find the previous instance of the text you searched for in an item	`⌘` + `Shift` + `G`
Use the Calendar Open the Calendar window	`⌘` + `2`
Use the Calendar Create a new appointment	`⌘` + `N`
Use the Calendar Open the selected calendar event	`⌘` + `O`
Use the Calendar Delete the calendar event	`Delete`
Use the Calendar Switch the view to include today	`⌘` + `T`
Use the Calendar In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.	`⌘` + `Arrow Left`
Use the Calendar In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.	`⌘` + `Arrow Right`
Use the Calendar Navigate to the previous pane in the Calendar view	`Shift` + `Ctrl` + `(Opening Bracket)`
Use the Calendar Navigate to the next pane in the Calendar view	`Shift` + `Ctrl` + (Closing Bracket)
Work with people and contacts Create a new contact	`⌘` + `N`
Work with people and contacts Open the selected contact	`⌘` + `O`
Work with people and contacts Delete the contact	Delete
Work with people and contacts Close the current open contact and open the previous contact	`Ctrl` + `(Opening Bracket)`
Work with people and contacts Close the current open contact and open the next contact	`Ctrl` + (Closing Bracket)
Work with people and contacts Navigate to the previous pane in the People view	`Shift` + `Ctrl` + `(Opening Bracket)`
Work with people and contacts Navigate to the next pane in the People view	`Shift` + `Ctrl` + (Closing Bracket)
Manage tasks Move to the Task window	`⌘` + `4`
Manage tasks Create a new task	`⌘` + `N`
Manage tasks Open the selected task	`⌘` + `O`
Manage tasks Delete the task	Delete
Manage tasks Close the current open task and open the previous task in the Tasks list	`Ctrl` + `(Opening Bracket)`
Manage tasks Close the current open task and open the next task in the Tasks list	`Ctrl` + (Closing Bracket)
Manage tasks Navigate to the previous pane in the Tasks view	`Shift` + `Ctrl` + `(Opening Bracket)`
Manage tasks Navigate to the next pane in the Tasks view	`Shift` + `Ctrl` + (Closing Bracket)
Use notes Move to the Notes window	`⌘` + `5`
Use notes Create a new note	`⌘` + `N`
Use notes Open the selected note	`⌘` + `O`
Use notes Delete the note	Delete
Use notes Close the current open note and open the previous note in the Notes list	`Ctrl` + `(Opening Bracket)`
Use notes Close the current open note and open the next note in the Notes list	`Ctrl` + (Closing Bracket)
Use notes Navigate to the previous pane in the Notes view	`Shift` + `Ctrl` + `(Opening Bracket)`
Use notes Navigate to the next pane in the Notes view	`Shift` + `Ctrl` + (Closing Bracket)
Use notes Send a note as an email	`⌘` + `J`
Use notes Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes.	`⌘` + `Ctrl` + `J`
Edit and format text Cut the selected text to the clipboard	`⌘` + `X`
Edit and format text Copy a selection to the clipboard	`⌘` + `C`
Edit and format text Paste a selection from the clipboard	`⌘` + `V`
Edit and format text Paste a selection from the clipboard and match the destination style	`⌘` + `Shift` + `Option` + `V`
Edit and format text Make the selected text bold	`⌘` + `B`
Edit and format text Make the selected text italic	`⌘` + `I`
Edit and format text Underline the selected text	`⌘` + `U`
Edit and format text Strike through the selected text	`⌘` + `Shift` + `X`
Edit and format text Insert a hyperlink	`⌘` + `Ctrl` + `K`
Edit and format text Move the cursor left one character	`Arrow Left`
Edit and format text Move the cursor right one character	`Arrow Right`
Edit and format text Move the cursor up one line	`Arrow Up`
Edit and format text Move the cursor down one line	`Arrow Down`
Edit and format text Move the cursor to the beginning of the current paragraph	`Option` + `Arrow Up`
Edit and format text Move the cursor to the end of the current paragraph	`Option` + `Arrow Down`
Edit and format text Move the cursor to the beginning of the current word	`Option` + `Arrow Left`
Edit and format text Move the cursor to the end of the current word	`Option` + `Arrow Right`
Edit and format text Decrease indent	`Forward Delete` + `{` (Opening Brace)
Edit and format text Increase indent	`Forward Delete` + `}` (Closing Brace)
Edit and format text Delete the character to the left of the cursor, or delete the selected text	`Delete`
Edit and format text Delete the character to the right side of the cursor, or delete the selected text	`Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN + Delete`
Edit and format text Insert a tab stop	`Tab`
Edit and format text Move the cursor to the beginning of the line	`⌘` + `Arrow Left`
Edit and format text Move the cursor to the end of the line	`⌘` + `Arrow Right`
Edit and format text Move the cursor to the top of the message body	`⌘` + `Arrow Up`
Edit and format text Move the cursor to the bottom of the message body	`⌘` + `Arrow Down`
Edit and format text Move the cursor to the beginning of the selected text	`⌘` + `Home`
Edit and format text Move the cursor to the end of the selected text	`⌘` + `End`
Edit and format text Scroll up	`Page up`
Edit and format text Scroll down	`Page down`
Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with Today as Due Date	`Ctrl` + `1`
Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with Tomorrow as Due Date	`Ctrl` + `2`
Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with This Week as Due Date	`Ctrl` + `3`
Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with Next Week as Due Date	`Ctrl` + `4`
Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, with No Due Date	`Ctrl` + `5`
Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, and add a custom Due Date	`Ctrl` + `6`
Flag messages, contacts, and tasks for follow up Flag the selected item for follow up, and add a reminder	`Ctrl` + `=` (Equal Sign)
Flag messages, contacts, and tasks for follow up Mark the selected item as Complete	`Ctrl` + `0` (Zero)
Flag messages, contacts, and tasks for follow up Clear the selected item's follow-up flag	`⌘` + `Option` + `'` (Apostrophe)

Microsoft Outlook 2016 (MacOS)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Start dictation

Fn + Fn

All hotkeys for Microsoft Outlook 2016 (MacOS)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Save an item

⌘ + S

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Print an item

⌘ + P

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Undo the last action

⌘ + Z

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Redo the last action

⌘ + Y

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Minimize the active window

⌘ + M

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Create a new folder in the navigation pane

⌘ + Shift + N

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Create new email (in Mail view)

⌘ + N

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Hide the reading pane or show it on the right

⌘ + \ (Backslash)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Hide the reading pane or show it below

⌘ + Shift + \ (Backslash)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Move the selected item to a different folder

⌘ + Shift + M

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Copy the selected item to a different folder

⌘ + Shift + C

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Select all items in the item list, if the item list is the active pane

⌘ + A

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Minimize or expand the ribbon

⌘ + Option + R

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Hide Outlook

⌘ + H

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Quit Outlook

⌘ + Q

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Start dictation

Fn + Fn

The following table shows frequently used shortcuts in Outlook 2016 for Mac.

Insert emoji

⌘ + Ctrl + " " (Spacebar)

Work in windows and dialogs

Go to Mail view

⌘ + 1

Work in windows and dialogs

Go to Calendar view

⌘ + 2

Work in windows and dialogs

Go to Contacts view

⌘ + 3

Work in windows and dialogs

Go to Tasks view

⌘ + 4

Work in windows and dialogs

Go to Notes view

⌘ + 5

Work in windows and dialogs

Open the Sync Status window or make it the active window

⌘ + 7

Work in windows and dialogs

Open the Sync Errors or make it the active window

⌘ + 8

Work in windows and dialogs

Open the Contacts Search window

⌘ + 0 (Zero)

`Fn` + `Fn`

`⌘` + `S`

`⌘` + `P`

`⌘` + `Z`

`⌘` + `Y`

`⌘` + `M`

`⌘` + `Shift` + `N`

`⌘` + `N`

`⌘` + `\` (Backslash)

`⌘` + `Shift` + `\` (Backslash)

`⌘` + `Shift` + `M`

`⌘` + `Shift` + `C`

`⌘` + `A`

`⌘` + `Option` + `R`

`⌘` + `H`

`⌘` + `Q`

`Fn` + `Fn`

`⌘` + `Ctrl` + `" "` (Spacebar)

`⌘` + `1`

`⌘` + `2`

`⌘` + `3`

`⌘` + `4`

`⌘` + `5`

`⌘` + `7`

`⌘` + `8`

`⌘` + `0` (Zero)

`⌘` + `,` (Comma)

`⌘` + `~` (Tilde)

`⌘` + `Shift` + `~` (Tilde)

`⌘` + `W`

`⌘` + `O`

`Tab`

`Shift` + `Tab`

`⌘` + `N`

`⌘` + `Return`

`⌘` + `K`

`⌘` + `Shift` + `K`

`⌘` + `S`

`⌘` + `E`

`⌘` + `:` (Colon)

`⌘` + `Ctrl` + `C`

`⌘` + `R`

`⌘` + `Shift` + `R`

`⌘` + `J`

`⌘` + `O`

`⌘` + `Option` + `'` (Apostrophe)

`⌘` + `Shift` + `J`

`⌘` + `Shift` + `Option` + `J`

`Ctrl` + `(Opening Bracket)`