Microsoft Outlook 2016 (MacOS)
The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Select all items in the item list, if the item list is the active pane
⌘ + A
All hotkeys for Microsoft Outlook 2016 (MacOS)
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Save an item |
⌘ + S |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Print an item |
⌘ + P |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Undo the last action |
⌘ + Z |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Redo the last action |
⌘ + Y |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Minimize the active window |
⌘ + M |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Create a new folder in the navigation pane |
⌘ + Shift + N |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Create new email (in Mail view) |
⌘ + N |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Hide the reading pane or show it on the right |
⌘ + \ (Backslash) |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Hide the reading pane or show it below |
⌘ + Shift + \ (Backslash) |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Move the selected item to a different folder |
⌘ + Shift + M |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Copy the selected item to a different folder |
⌘ + Shift + C |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Select all items in the item list, if the item list is the active pane |
⌘ + A |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Minimize or expand the ribbon |
⌘ + Option + R |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Hide Outlook |
⌘ + H |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Quit Outlook |
⌘ + Q |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Start dictation |
Fn + Fn |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Insert emoji |
⌘ + Ctrl + " " (Spacebar) |
Work in windows and dialogsGo to Mail view |
⌘ + 1 |
Work in windows and dialogsGo to Calendar view |
⌘ + 2 |
Work in windows and dialogsGo to Contacts view |
⌘ + 3 |
Work in windows and dialogsGo to Tasks view |
⌘ + 4 |
Work in windows and dialogsGo to Notes view |
⌘ + 5 |
Work in windows and dialogsOpen the Sync Status window or make it the active window |
⌘ + 7 |
Work in windows and dialogsOpen the Sync Errors or make it the active window |
⌘ + 8 |
Work in windows and dialogsOpen the Contacts Search window |
⌘ + 0 (Zero) |
Work in windows and dialogsOpen the Outlook Preferences dialog box |
⌘ + , (Comma) |
Work in windows and dialogsCycle forward through open windows |
⌘ + ~ (Tilde) |
Work in windows and dialogsCycle back through open windows |
⌘ + Shift + ~ (Tilde) |
Work in windows and dialogsClose the active window |
⌘ + W |
Work in windows and dialogsOpen the selected item |
⌘ + O |
Work in windows and dialogsMove forward through controls in a window |
Tab |
Work in windows and dialogsMove back through controls in a window |
Shift + Tab |
Send and receive mailCreate a new message |
⌘ + N |
Send and receive mailSend the open message |
⌘ + Return |
Send and receive mailSend all messages in the Outbox and receive all incoming messages |
⌘ + K |
Send and receive mailSend all the messages in the Outbox |
⌘ + Shift + K |
Send and receive mailSave the open message and store it in the Drafts folder |
⌘ + S |
Send and receive mailAdd an attachment to the open message |
⌘ + E |
Send and receive mailOpen the Spelling and Grammar dialog box |
⌘ + : (Colon) |
Send and receive mailCheck recipient names in the open messages |
⌘ + Ctrl + C |
Send and receive mailReply to the sender of the message or, if the message is from a mailing list, reply to the mailing list |
⌘ + R |
Send and receive mailReply to all |
⌘ + Shift + R |
Send and receive mailForward the message |
⌘ + J |
Send and receive mailOpen the selected message in a separate window |
⌘ + O |
Send and receive mailClear the flag for the selected message |
⌘ + Option + ' (Apostrophe) |
Send and receive mailMark the selected message as junk mail |
⌘ + Shift + J |
Send and receive mailMark the selected message as not junk mail |
⌘ + Shift + Option + J |
Send and receive mailDisplay the previous message |
Ctrl + (Opening Bracket) |
Send and receive mailDisplay the next message |
Shift + Ctrl + (Closing Bracket) |
Send and receive mailNavigate to the previous pane in the Mail view |
Ctrl + (Opening Bracket) |
Send and receive mailNavigate to the next pane in the Mail view |
Shift + Ctrl + (Closing Bracket) |
Send and receive mailMove the selected message to a folder |
⌘ + Shift + M |
Send and receive mailDecrease the display size of text in an open message or in the reading pane |
⌘ + - (Hyphen) |
Send and receive mailIncrease the display size of text in an open message or in the reading pane |
⌘ + + (Plus Sign) |
Send and receive mailScroll down to the next screen of text or, if you are at the end of a message, display the next message |
" " (Spacebar) |
Send and receive mailScroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message |
Shift + " " (Spacebar) |
Send and receive mailDelete the selected message |
Delete |
Send and receive mailPermanently delete the selected message |
Shift + Delete |
Send and receive mailDelete the current message, and, if the message window is open, close it |
⌘ + Delete |
Send and receive mailMark selected messages as read |
⌘ + T |
Send and receive mailMark selected messages as unread |
⌘ + Shift + T |
Send and receive mailMark all messages in a folder as read |
⌘ + Option + T |
Use SearchSearch current folder |
⌘ + Option + F |
Use SearchDo an advanced search in Outlook (add Item Contains filter for searching) |
⌘ + Shift + F |
Use SearchFind text within an item |
⌘ + F |
Use SearchFind the next instance of the text you searched for in an item |
⌘ + G |
Use SearchFind the previous instance of the text you searched for in an item |
⌘ + Shift + G |
Use the CalendarOpen the Calendar window |
⌘ + 2 |
Use the CalendarCreate a new appointment |
⌘ + N |
Use the CalendarOpen the selected calendar event |
⌘ + O |
Use the CalendarDelete the calendar event |
Delete |
Use the CalendarSwitch the view to include today |
⌘ + T |
Use the CalendarIn Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month. |
⌘ + Arrow Left |
Use the CalendarIn Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month. |
⌘ + Arrow Right |
Use the CalendarNavigate to the previous pane in the Calendar view |
Shift + Ctrl + (Opening Bracket) |
Use the CalendarNavigate to the next pane in the Calendar view |
Shift + Ctrl + (Closing Bracket) |
Work with people and contactsCreate a new contact |
⌘ + N |
Work with people and contactsOpen the selected contact |
⌘ + O |
Work with people and contactsDelete the contact |
Delete |
Work with people and contactsClose the current open contact and open the previous contact |
Ctrl + (Opening Bracket) |
Work with people and contactsClose the current open contact and open the next contact |
Ctrl + (Closing Bracket) |
Work with people and contactsNavigate to the previous pane in the People view |
Shift + Ctrl + (Opening Bracket) |
Work with people and contactsNavigate to the next pane in the People view |
Shift + Ctrl + (Closing Bracket) |
Manage tasksMove to the Task window |
⌘ + 4 |
Manage tasksCreate a new task |
⌘ + N |
Manage tasksOpen the selected task |
⌘ + O |
Manage tasksDelete the task |
Delete |
Manage tasksClose the current open task and open the previous task in the Tasks list |
Ctrl + (Opening Bracket) |
Manage tasksClose the current open task and open the next task in the Tasks list |
Ctrl + (Closing Bracket) |
Manage tasksNavigate to the previous pane in the Tasks view |
Shift + Ctrl + (Opening Bracket) |
Manage tasksNavigate to the next pane in the Tasks view |
Shift + Ctrl + (Closing Bracket) |
Use notesMove to the Notes window |
⌘ + 5 |
Use notesCreate a new note |
⌘ + N |
Use notesOpen the selected note |
⌘ + O |
Use notesDelete the note |
Delete |
Use notesClose the current open note and open the previous note in the Notes list |
Ctrl + (Opening Bracket) |
Use notesClose the current open note and open the next note in the Notes list |
Ctrl + (Closing Bracket) |
Use notesNavigate to the previous pane in the Notes view |
Shift + Ctrl + (Opening Bracket) |
Use notesNavigate to the next pane in the Notes view |
Shift + Ctrl + (Closing Bracket) |
Use notesSend a note as an email |
⌘ + J |
Use notesSend a note as an HTML attachment to an email. First place the focus on the note in the list of notes. |
⌘ + Ctrl + J |
Edit and format textCut the selected text to the clipboard |
⌘ + X |
Edit and format textCopy a selection to the clipboard |
⌘ + C |
Edit and format textPaste a selection from the clipboard |
⌘ + V |
Edit and format textPaste a selection from the clipboard and match the destination style |
⌘ + Shift + Option + V |
Edit and format textMake the selected text bold |
⌘ + B |
Edit and format textMake the selected text italic |
⌘ + I |
Edit and format textUnderline the selected text |
⌘ + U |
Edit and format textStrike through the selected text |
⌘ + Shift + X |
Edit and format textInsert a hyperlink |
⌘ + Ctrl + K |
Edit and format textMove the cursor left one character |
Arrow Left |
Edit and format textMove the cursor right one character |
Arrow Right |
Edit and format textMove the cursor up one line |
Arrow Up |
Edit and format textMove the cursor down one line |
Arrow Down |
Edit and format textMove the cursor to the beginning of the current paragraph |
Option + Arrow Up |
Edit and format textMove the cursor to the end of the current paragraph |
Option + Arrow Down |
Edit and format textMove the cursor to the beginning of the current word |
Option + Arrow Left |
Edit and format textMove the cursor to the end of the current word |
Option + Arrow Right |
Edit and format textDecrease indent |
Forward Delete + { (Opening Brace) |
Edit and format textIncrease indent |
Forward Delete + } (Closing Brace) |
Edit and format textDelete the character to the left of the cursor, or delete the selected text |
Delete |
Edit and format textDelete the character to the right side of the cursor, or delete the selected text |
Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN + Delete |
Edit and format textInsert a tab stop |
Tab |
Edit and format textMove the cursor to the beginning of the line |
⌘ + Arrow Left |
Edit and format textMove the cursor to the end of the line |
⌘ + Arrow Right |
Edit and format textMove the cursor to the top of the message body |
⌘ + Arrow Up |
Edit and format textMove the cursor to the bottom of the message body |
⌘ + Arrow Down |
Edit and format textMove the cursor to the beginning of the selected text |
⌘ + Home |
Edit and format textMove the cursor to the end of the selected text |
⌘ + End |
Edit and format textScroll up |
Page up |
Edit and format textScroll down |
Page down |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with Today as Due Date |
Ctrl + 1 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with Tomorrow as Due Date |
Ctrl + 2 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with This Week as Due Date |
Ctrl + 3 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with Next Week as Due Date |
Ctrl + 4 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with No Due Date |
Ctrl + 5 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, and add a custom Due Date |
Ctrl + 6 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, and add a reminder |
Ctrl + = (Equal Sign) |
Flag messages, contacts, and tasks for follow upMark the selected item as Complete |
Ctrl + 0 (Zero) |
Flag messages, contacts, and tasks for follow upClear the selected item's follow-up flag |
⌘ + Option + ' (Apostrophe) |