Microsoft Outlook 2016 (MacOS)

Send and receive mail

Navigate to the previous pane in the Mail view

Ctrl + (Opening Bracket)

All hotkeys for Microsoft Outlook 2016 (MacOS)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Save an item

+ S

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Print an item

+ P

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Undo the last action

+ Z

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Redo the last action

+ Y

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Minimize the active window

+ M

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Create a new folder in the navigation pane

+ Shift + N

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Create new email (in Mail view)

+ N

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Hide the reading pane or show it on the right

+ \ (Backslash)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Hide the reading pane or show it below

+ Shift + \ (Backslash)

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Move the selected item to a different folder

+ Shift + M

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Copy the selected item to a different folder

+ Shift + C

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Select all items in the item list, if the item list is the active pane

+ A

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Minimize or expand the ribbon

+ Option + R

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Hide Outlook

+ H

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Quit Outlook

+ Q

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Start dictation

Fn + Fn

The following table shows frequently used shortcuts in Outlook 2016 for Mac.
Insert emoji

+ Ctrl + " " (Spacebar)

Work in windows and dialogs
Go to Mail view

+ 1

Work in windows and dialogs
Go to Calendar view

+ 2

Work in windows and dialogs
Go to Contacts view

+ 3

Work in windows and dialogs
Go to Tasks view

+ 4

Work in windows and dialogs
Go to Notes view

+ 5

Work in windows and dialogs
Open the Sync Status window or make it the active window

+ 7

Work in windows and dialogs
Open the Sync Errors or make it the active window

+ 8

Work in windows and dialogs
Open the Contacts Search window

+ 0 (Zero)

Work in windows and dialogs
Open the Outlook Preferences dialog box

+ , (Comma)

Work in windows and dialogs
Cycle forward through open windows

+ ~ (Tilde)

Work in windows and dialogs
Cycle back through open windows

+ Shift + ~ (Tilde)

Work in windows and dialogs
Close the active window

+ W

Work in windows and dialogs
Open the selected item

+ O

Work in windows and dialogs
Move forward through controls in a window

Tab

Work in windows and dialogs
Move back through controls in a window

Shift + Tab

Send and receive mail
Create a new message

+ N

Send and receive mail
Send the open message

+ Return

Send and receive mail
Send all messages in the Outbox and receive all incoming messages

+ K

Send and receive mail
Send all the messages in the Outbox

+ Shift + K

Send and receive mail
Save the open message and store it in the Drafts folder

+ S

Send and receive mail
Add an attachment to the open message

+ E

Send and receive mail
Open the Spelling and Grammar dialog box

+ : (Colon)

Send and receive mail
Check recipient names in the open messages

+ Ctrl + C

Send and receive mail
Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list

+ R

Send and receive mail
Reply to all

+ Shift + R

Send and receive mail
Forward the message

+ J

Send and receive mail
Open the selected message in a separate window

+ O

Send and receive mail
Clear the flag for the selected message

+ Option + ' (Apostrophe)

Send and receive mail
Mark the selected message as junk mail

+ Shift + J

Send and receive mail
Mark the selected message as not junk mail

+ Shift + Option + J

Send and receive mail
Display the previous message

Ctrl + (Opening Bracket)

Send and receive mail
Display the next message

Shift + Ctrl + (Closing Bracket)

Send and receive mail
Navigate to the previous pane in the Mail view

Ctrl + (Opening Bracket)

Send and receive mail
Navigate to the next pane in the Mail view

Shift + Ctrl + (Closing Bracket)

Send and receive mail
Move the selected message to a folder

+ Shift + M

Send and receive mail
Decrease the display size of text in an open message or in the reading pane

+ - (Hyphen)

Send and receive mail
Increase the display size of text in an open message or in the reading pane

+ + (Plus Sign)

Send and receive mail
Scroll down to the next screen of text or, if you are at the end of a message, display the next message

" " (Spacebar)

Send and receive mail
Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message

Shift + " " (Spacebar)

Send and receive mail
Delete the selected message

Delete

Send and receive mail
Permanently delete the selected message

Shift + Delete

Send and receive mail
Delete the current message, and, if the message window is open, close it

+ Delete

Send and receive mail
Mark selected messages as read

+ T

Send and receive mail
Mark selected messages as unread

+ Shift + T

Send and receive mail
Mark all messages in a folder as read

+ Option + T

Use Search
Search current folder

+ Option + F

Use Search
Do an advanced search in Outlook (add Item Contains filter for searching)

+ Shift + F

Use Search
Find text within an item

+ F

Use Search
Find the next instance of the text you searched for in an item

+ G

Use Search
Find the previous instance of the text you searched for in an item

+ Shift + G

Use the Calendar
Open the Calendar window

+ 2

Use the Calendar
Create a new appointment

+ N

Use the Calendar
Open the selected calendar event

+ O

Use the Calendar
Delete the calendar event

Delete

Use the Calendar
Switch the view to include today

+ T

Use the Calendar
In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month.

+ Arrow Left

Use the Calendar
In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month.

+ Arrow Right

Use the Calendar
Navigate to the previous pane in the Calendar view

Shift + Ctrl + (Opening Bracket)

Use the Calendar
Navigate to the next pane in the Calendar view

Shift + Ctrl + (Closing Bracket)

Work with people and contacts
Create a new contact

+ N

Work with people and contacts
Open the selected contact

+ O

Work with people and contacts
Delete the contact

Delete

Work with people and contacts
Close the current open contact and open the previous contact

Ctrl + (Opening Bracket)

Work with people and contacts
Close the current open contact and open the next contact

Ctrl + (Closing Bracket)

Work with people and contacts
Navigate to the previous pane in the People view

Shift + Ctrl + (Opening Bracket)

Work with people and contacts
Navigate to the next pane in the People view

Shift + Ctrl + (Closing Bracket)

Manage tasks
Move to the Task window

+ 4

Manage tasks
Create a new task

+ N

Manage tasks
Open the selected task

+ O

Manage tasks
Delete the task

Delete

Manage tasks
Close the current open task and open the previous task in the Tasks list

Ctrl + (Opening Bracket)

Manage tasks
Close the current open task and open the next task in the Tasks list

Ctrl + (Closing Bracket)

Manage tasks
Navigate to the previous pane in the Tasks view

Shift + Ctrl + (Opening Bracket)

Manage tasks
Navigate to the next pane in the Tasks view

Shift + Ctrl + (Closing Bracket)

Use notes
Move to the Notes window

+ 5

Use notes
Create a new note

+ N

Use notes
Open the selected note

+ O

Use notes
Delete the note

Delete

Use notes
Close the current open note and open the previous note in the Notes list

Ctrl + (Opening Bracket)

Use notes
Close the current open note and open the next note in the Notes list

Ctrl + (Closing Bracket)

Use notes
Navigate to the previous pane in the Notes view

Shift + Ctrl + (Opening Bracket)

Use notes
Navigate to the next pane in the Notes view

Shift + Ctrl + (Closing Bracket)

Use notes
Send a note as an email

+ J

Use notes
Send a note as an HTML attachment to an email. First place the focus on the note in the list of notes.

+ Ctrl + J

Edit and format text
Cut the selected text to the clipboard

+ X

Edit and format text
Copy a selection to the clipboard

+ C

Edit and format text
Paste a selection from the clipboard

+ V

Edit and format text
Paste a selection from the clipboard and match the destination style

+ Shift + Option + V

Edit and format text
Make the selected text bold

+ B

Edit and format text
Make the selected text italic

+ I

Edit and format text
Underline the selected text

+ U

Edit and format text
Strike through the selected text

+ Shift + X

Edit and format text
Insert a hyperlink

+ Ctrl + K

Edit and format text
Move the cursor left one character

Arrow Left

Edit and format text
Move the cursor right one character

Arrow Right

Edit and format text
Move the cursor up one line

Arrow Up

Edit and format text
Move the cursor down one line

Arrow Down

Edit and format text
Move the cursor to the beginning of the current paragraph

Option + Arrow Up

Edit and format text
Move the cursor to the end of the current paragraph

Option + Arrow Down

Edit and format text
Move the cursor to the beginning of the current word

Option + Arrow Left

Edit and format text
Move the cursor to the end of the current word

Option + Arrow Right

Edit and format text
Decrease indent

Forward Delete + { (Opening Brace)

Edit and format text
Increase indent

Forward Delete + } (Closing Brace)

Edit and format text
Delete the character to the left of the cursor, or delete the selected text

Delete

Edit and format text
Delete the character to the right side of the cursor, or delete the selected text

Forward Delete or if your keyboard doesn't have a Forward Delete  key, use FN + Delete

Edit and format text
Insert a tab stop

Tab

Edit and format text
Move the cursor to the beginning of the line

+ Arrow Left

Edit and format text
Move the cursor to the end of the line

+ Arrow Right

Edit and format text
Move the cursor to the top of the message body

+ Arrow Up

Edit and format text
Move the cursor to the bottom of the message body

+ Arrow Down

Edit and format text
Move the cursor to the beginning of the selected text

+ Home

Edit and format text
Move the cursor to the end of the selected text

+ End

Edit and format text
Scroll up

Page up

Edit and format text
Scroll down

Page down

Flag messages, contacts, and tasks for follow up
Flag the selected item for follow up, with Today as Due Date

Ctrl + 1

Flag messages, contacts, and tasks for follow up
Flag the selected item for follow up, with Tomorrow as Due Date

Ctrl + 2

Flag messages, contacts, and tasks for follow up
Flag the selected item for follow up, with This Week as Due Date

Ctrl + 3

Flag messages, contacts, and tasks for follow up
Flag the selected item for follow up, with Next Week as Due Date

Ctrl + 4

Flag messages, contacts, and tasks for follow up
Flag the selected item for follow up, with No Due Date

Ctrl + 5

Flag messages, contacts, and tasks for follow up
Flag the selected item for follow up, and add a custom Due Date

Ctrl + 6

Flag messages, contacts, and tasks for follow up
Flag the selected item for follow up, and add a reminder

Ctrl + = (Equal Sign)

Flag messages, contacts, and tasks for follow up
Mark the selected item as Complete

Ctrl + 0 (Zero)

Flag messages, contacts, and tasks for follow up
Clear the selected item's follow-up flag

+ Option + ' (Apostrophe)

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