All hotkeys for Microsoft Outlook 2016 (MacOS)
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Save an item |
⌘ + S |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Print an item |
⌘ + P |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Undo the last action |
⌘ + Z |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Redo the last action |
⌘ + Y |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Minimize the active window |
⌘ + M |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Create a new folder in the navigation pane |
⌘ + Shift + N |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Create new email (in Mail view) |
⌘ + N |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Hide the reading pane or show it on the right |
⌘ + \ (Backslash) |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Hide the reading pane or show it below |
⌘ + Shift + \ (Backslash) |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Move the selected item to a different folder |
⌘ + Shift + M |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Copy the selected item to a different folder |
⌘ + Shift + C |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Select all items in the item list, if the item list is the active pane |
⌘ + A |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Minimize or expand the ribbon |
⌘ + Option + R |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Hide Outlook |
⌘ + H |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Quit Outlook |
⌘ + Q |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Start dictation |
Fn + Fn |
The following table shows frequently used shortcuts in Outlook 2016 for Mac.Insert emoji |
⌘ + Ctrl + " " (Spacebar) |
Work in windows and dialogsGo to Mail view |
⌘ + 1 |
Work in windows and dialogsGo to Calendar view |
⌘ + 2 |
Work in windows and dialogsGo to Contacts view |
⌘ + 3 |
Work in windows and dialogsGo to Tasks view |
⌘ + 4 |
Work in windows and dialogsGo to Notes view |
⌘ + 5 |
Work in windows and dialogsOpen the Sync Status window or make it the active window |
⌘ + 7 |
Work in windows and dialogsOpen the Sync Errors or make it the active window |
⌘ + 8 |
Work in windows and dialogsOpen the Contacts Search window |
⌘ + 0 (Zero) |
Work in windows and dialogsOpen the Outlook Preferences dialog box |
⌘ + , (Comma) |
Work in windows and dialogsCycle forward through open windows |
⌘ + ~ (Tilde) |
Work in windows and dialogsCycle back through open windows |
⌘ + Shift + ~ (Tilde) |
Work in windows and dialogsClose the active window |
⌘ + W |
Work in windows and dialogsOpen the selected item |
⌘ + O |
Work in windows and dialogsMove forward through controls in a window |
Tab |
Work in windows and dialogsMove back through controls in a window |
Shift + Tab |
Send and receive mailCreate a new message |
⌘ + N |
Send and receive mailSend the open message |
⌘ + Return |
Send and receive mailSend all messages in the Outbox and receive all incoming messages |
⌘ + K |
Send and receive mailSend all the messages in the Outbox |
⌘ + Shift + K |
Send and receive mailSave the open message and store it in the Drafts folder |
⌘ + S |
Send and receive mailAdd an attachment to the open message |
⌘ + E |
Send and receive mailOpen the Spelling and Grammar dialog box |
⌘ + : (Colon) |
Send and receive mailCheck recipient names in the open messages |
⌘ + Ctrl + C |
Send and receive mailReply to the sender of the message or, if the message is from a mailing list, reply to the mailing list |
⌘ + R |
Send and receive mailReply to all |
⌘ + Shift + R |
Send and receive mailForward the message |
⌘ + J |
Send and receive mailOpen the selected message in a separate window |
⌘ + O |
Send and receive mailClear the flag for the selected message |
⌘ + Option + ' (Apostrophe) |
Send and receive mailMark the selected message as junk mail |
⌘ + Shift + J |
Send and receive mailMark the selected message as not junk mail |
⌘ + Shift + Option + J |
Send and receive mailDisplay the previous message |
Ctrl + (Opening Bracket) |
Send and receive mailDisplay the next message |
Shift + Ctrl + (Closing Bracket) |
Send and receive mailNavigate to the previous pane in the Mail view |
Ctrl + (Opening Bracket) |
Send and receive mailNavigate to the next pane in the Mail view |
Shift + Ctrl + (Closing Bracket) |
Send and receive mailMove the selected message to a folder |
⌘ + Shift + M |
Send and receive mailDecrease the display size of text in an open message or in the reading pane |
⌘ + - (Hyphen) |
Send and receive mailIncrease the display size of text in an open message or in the reading pane |
⌘ + + (Plus Sign) |
Send and receive mailScroll down to the next screen of text or, if you are at the end of a message, display the next message |
" " (Spacebar) |
Send and receive mailScroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message |
Shift + " " (Spacebar) |
Send and receive mailDelete the selected message |
Delete |
Send and receive mailPermanently delete the selected message |
Shift + Delete |
Send and receive mailDelete the current message, and, if the message window is open, close it |
⌘ + Delete |
Send and receive mailMark selected messages as read |
⌘ + T |
Send and receive mailMark selected messages as unread |
⌘ + Shift + T |
Send and receive mailMark all messages in a folder as read |
⌘ + Option + T |
Use SearchSearch current folder |
⌘ + Option + F |
Use SearchDo an advanced search in Outlook (add Item Contains filter for searching) |
⌘ + Shift + F |
Use SearchFind text within an item |
⌘ + F |
Use SearchFind the next instance of the text you searched for in an item |
⌘ + G |
Use SearchFind the previous instance of the text you searched for in an item |
⌘ + Shift + G |
Use the CalendarOpen the Calendar window |
⌘ + 2 |
Use the CalendarCreate a new appointment |
⌘ + N |
Use the CalendarOpen the selected calendar event |
⌘ + O |
Use the CalendarDelete the calendar event |
Delete |
Use the CalendarSwitch the view to include today |
⌘ + T |
Use the CalendarIn Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month. |
⌘ + Arrow Left |
Use the CalendarIn Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month. |
⌘ + Arrow Right |
Use the CalendarNavigate to the previous pane in the Calendar view |
Shift + Ctrl + (Opening Bracket) |
Use the CalendarNavigate to the next pane in the Calendar view |
Shift + Ctrl + (Closing Bracket) |
Work with people and contactsCreate a new contact |
⌘ + N |
Work with people and contactsOpen the selected contact |
⌘ + O |
Work with people and contactsDelete the contact |
Delete |
Work with people and contactsClose the current open contact and open the previous contact |
Ctrl + (Opening Bracket) |
Work with people and contactsClose the current open contact and open the next contact |
Ctrl + (Closing Bracket) |
Work with people and contactsNavigate to the previous pane in the People view |
Shift + Ctrl + (Opening Bracket) |
Work with people and contactsNavigate to the next pane in the People view |
Shift + Ctrl + (Closing Bracket) |
Manage tasksMove to the Task window |
⌘ + 4 |
Manage tasksCreate a new task |
⌘ + N |
Manage tasksOpen the selected task |
⌘ + O |
Manage tasksDelete the task |
Delete |
Manage tasksClose the current open task and open the previous task in the Tasks list |
Ctrl + (Opening Bracket) |
Manage tasksClose the current open task and open the next task in the Tasks list |
Ctrl + (Closing Bracket) |
Manage tasksNavigate to the previous pane in the Tasks view |
Shift + Ctrl + (Opening Bracket) |
Manage tasksNavigate to the next pane in the Tasks view |
Shift + Ctrl + (Closing Bracket) |
Use notesMove to the Notes window |
⌘ + 5 |
Use notesCreate a new note |
⌘ + N |
Use notesOpen the selected note |
⌘ + O |
Use notesDelete the note |
Delete |
Use notesClose the current open note and open the previous note in the Notes list |
Ctrl + (Opening Bracket) |
Use notesClose the current open note and open the next note in the Notes list |
Ctrl + (Closing Bracket) |
Use notesNavigate to the previous pane in the Notes view |
Shift + Ctrl + (Opening Bracket) |
Use notesNavigate to the next pane in the Notes view |
Shift + Ctrl + (Closing Bracket) |
Use notesSend a note as an email |
⌘ + J |
Use notesSend a note as an HTML attachment to an email. First place the focus on the note in the list of notes. |
⌘ + Ctrl + J |
Edit and format textCut the selected text to the clipboard |
⌘ + X |
Edit and format textCopy a selection to the clipboard |
⌘ + C |
Edit and format textPaste a selection from the clipboard |
⌘ + V |
Edit and format textPaste a selection from the clipboard and match the destination style |
⌘ + Shift + Option + V |
Edit and format textMake the selected text bold |
⌘ + B |
Edit and format textMake the selected text italic |
⌘ + I |
Edit and format textUnderline the selected text |
⌘ + U |
Edit and format textStrike through the selected text |
⌘ + Shift + X |
Edit and format textInsert a hyperlink |
⌘ + Ctrl + K |
Edit and format textMove the cursor left one character |
Arrow Left |
Edit and format textMove the cursor right one character |
Arrow Right |
Edit and format textMove the cursor up one line |
Arrow Up |
Edit and format textMove the cursor down one line |
Arrow Down |
Edit and format textMove the cursor to the beginning of the current paragraph |
Option + Arrow Up |
Edit and format textMove the cursor to the end of the current paragraph |
Option + Arrow Down |
Edit and format textMove the cursor to the beginning of the current word |
Option + Arrow Left |
Edit and format textMove the cursor to the end of the current word |
Option + Arrow Right |
Edit and format textDecrease indent |
Forward Delete + { (Opening Brace) |
Edit and format textIncrease indent |
Forward Delete + } (Closing Brace) |
Edit and format textDelete the character to the left of the cursor, or delete the selected text |
Delete |
Edit and format textDelete the character to the right side of the cursor, or delete the selected text |
Forward Delete or if your keyboard doesn't have a Forward Delete key, use FN + Delete |
Edit and format textInsert a tab stop |
Tab |
Edit and format textMove the cursor to the beginning of the line |
⌘ + Arrow Left |
Edit and format textMove the cursor to the end of the line |
⌘ + Arrow Right |
Edit and format textMove the cursor to the top of the message body |
⌘ + Arrow Up |
Edit and format textMove the cursor to the bottom of the message body |
⌘ + Arrow Down |
Edit and format textMove the cursor to the beginning of the selected text |
⌘ + Home |
Edit and format textMove the cursor to the end of the selected text |
⌘ + End |
Edit and format textScroll up |
Page up |
Edit and format textScroll down |
Page down |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with Today as Due Date |
Ctrl + 1 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with Tomorrow as Due Date |
Ctrl + 2 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with This Week as Due Date |
Ctrl + 3 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with Next Week as Due Date |
Ctrl + 4 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, with No Due Date |
Ctrl + 5 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, and add a custom Due Date |
Ctrl + 6 |
Flag messages, contacts, and tasks for follow upFlag the selected item for follow up, and add a reminder |
Ctrl + = (Equal Sign) |
Flag messages, contacts, and tasks for follow upMark the selected item as Complete |
Ctrl + 0 (Zero) |
Flag messages, contacts, and tasks for follow upClear the selected item's follow-up flag |
⌘ + Option + ' (Apostrophe) |