Hotkeys and shortcuts for Microsoft Word 2016

(Total 245)

Alt + F
Ribbon: Access keys
To use Backstage view, open the File page
Alt + G
Ribbon: Access keys
To use themes, colors, and effects, such as page borders, open the Design tab
Alt + H
Ribbon: Access keys
To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab
Alt + M
Ribbon: Access keys
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab
Alt + N
Ribbon: Access keys
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab
Alt + P
Ribbon: Access keys
To work with page margins, page orientation, indentation, and spacing, open Layout tab.
Alt + Q
Insert or mark table of contents, footnotes and citations
Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)
Alt + R
Ribbon: Access keys
To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab
Alt + S
Ribbon: Access keys
To add a table of contents, footnotes, or a table of citations, open the References tab
Alt + W
Ribbon: Access keys
To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents
Alt
Insert characters by using character codes
while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad
F10
Function key reference
Show KeyTips
⭾ Tab
Move within a table
To the next cell in a row
↑   Shift + ⭾ Tab
Move within a table
To the previous cell in a row
← ↑ → ↓
Print and preview documents
Move around the preview page when zoomed in
Ctrl + F1
Ctrl + Function keys
Expand or collapse the ribbon
↑   Shift + F10
Shift + Function keys
Display a shortcut menu
F6
Function key reference
Go to the next pane or frame
Space
Ribbon: Change focus by using the keyboard
Open a selected menu or gallery on the ribbon
⤶ Enter
Insert special characters
(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry
Ctrl + Alt + 5 then ⭾ Tab
Ribbon: Change focus by using the keyboard
Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)
Esc
Extending selection
Turn extend mode off.
Ctrl + N
Create and edit documents
Create a new document
Ctrl + O
Create and edit documents
Open a document
Ctrl + W
Create and edit documents
Close a document
Alt + Ctrl + S
Create and edit documents
Remove the document window split
Alt + ↑   Shift + C
Check spelling and review changes in a document
Close the Reviewing Pane if it is open.
Ctrl + S
Create and edit documents
Save a document
Ctrl + K
Work with web content
Insert a hyperlink
Alt +
Work with web content
Go back one page
Alt +
Work with web content
Go forward one page
F9
Function key reference
Update the selected fields
Ctrl + P
Print and preview documents
Print a document
Alt + Ctrl + I
Print and preview documents
Switch to print preview
Page Up
Move around in a document
Up one screen (scrolling)
Page Down
Move around in a document
Down one screen (scrolling)
Ctrl + Home
Move around in a document
To the beginning of a document
Ctrl + End
Move around in a document
To the end of a document
Alt + R then C
Check spelling and review changes in a document
Insert a comment (in the Revision task pane)
Ctrl + ↑   Shift + E
Check spelling and review changes in a document
Turn change tracking on or off
Alt + R then
Check spelling and review changes in a document
Select Review tab on ribbon
Alt + R then S
Check spelling and review changes in a document
Select Spelling & Grammar
Ctrl + F
Find, replace, and go to specific items
Open the search box in the Navigation task pane
Ctrl + H
Find, replace, and go to specific items
Replace text, specific formatting, and special item.
Ctrl + G
Find, replace, and go to specific items
Go to a page, bookmark, footnote, table, comment, graphic, or other location
Alt + Ctrl + Z
Find, replace, and go to specific items
Switch between the last four places that you have edited
Move around in a document
One character to the left
Language bar: Turn on East Asian Input Method Editors
Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off
Ctrl +
Move around in a document
One word to the left
Ctrl +
Move around in a document
One word to the right
Ctrl +
Move around in a document
One paragraph up
Ctrl +
Move around in a document
One paragraph down
Move within a table
To the previous row
Language bar: Set proofing language
Review list of proofing languages
End
Move through document in Read View mode
Go to end of document.
Home
Move through document in Read View mode
Go to beginning of document
Alt + Ctrl + Page Up
Move around in a document
To the top of the window
Alt + Ctrl + Page Down
Move around in a document
To the end of the window
Ctrl + Page Down
Move around in a document
To the top of the next page
Ctrl + Page Up
Move around in a document
To the top of the previous page
↑   Shift + F5
Shift + Function keys
Move to the last change
Alt + ↑   Shift + O
Insert or mark table of contents, footnotes and citations
Mark a table of contents entry
Alt + ↑   Shift + I
Insert or mark table of contents, footnotes and citations
Mark a table of authorities entry (citation).
Alt + ↑   Shift + X
Insert or mark table of contents, footnotes and citations
Mark an index entry
Alt + Ctrl + F
Insert or mark table of contents, footnotes and citations
Insert a footnote
Alt + Ctrl + D
Insert or mark table of contents, footnotes and citations
Insert an endnote
Alt + ↑   Shift + >
Insert or mark table of contents, footnotes and citations
Go to next footnote (in Word 2016)
Alt + ↑   Shift + <
Insert or mark table of contents, footnotes and citations
Go to previous footnote (in Word 2016)
Alt + W then F
Switch to another view of the document
Switch to Read Mode view
Alt + Ctrl + P
Switch to another view of the document
Switch to Print Layout view
Alt + Ctrl + O
Switch to another view of the document
Switch to Outline view
Alt + Ctrl + N
Switch to another view of the document
Switch to Draft view
Alt + ↑   Shift +
Working with headings in Outline view
Promote a paragraph
Alt + ↑   Shift +
Working with headings in Outline view
Demote a paragraph.
Ctrl + ↑   Shift + N
Apply styles to paragraphs
Apply the Normal style
Alt + ↑   Shift +
Move within a table
Row up
Alt + ↑   Shift +
Move within a table
Row down
Alt + ↑   Shift + +
Working with headings in Outline view
Expand text under a heading
Alt + ↑   Shift + -
Working with headings in Outline view
Collapse text under a heading
Alt + ↑   Shift + A
Working with headings in Outline view
Expand or collapse all text or headings
/
Working with headings in Outline view
Hide or display character formatting
Alt + ↑   Shift + L
Working with headings in Outline view
Show the first line of text or all text
Alt + ↑   Shift + 1
Working with headings in Outline view
Show all headings with the Heading 1 style
Alt + ↑   Shift + Num 1 - Num 9
Working with headings in Outline view
Show all headings up to Heading 1-9.
Ctrl + ⭾ Tab
Insert paragraphs and tab characters in a table
Tab characters in a cell
1 - 9
Move through document in Read View mode
Go to page 1-9
F8
Function key reference
Extend a selection
F8 then ←  →
Extending selection
Select the nearest character
↑   Shift + F8
Shift + Function keys
Reduce the size of a selection
↑   Shift +
Extending selection
Extend a selection one character to the right
↑   Shift +
Extending selection
Extend a selection one character to the left
Ctrl + ↑   Shift +
Extending selection
Extend a selection to the end of a word
Ctrl + ↑   Shift +
Extending selection
Extend a selection to the beginning of a word
↑   Shift + End
Extending selection
Extend a selection to the end of a line
↑   Shift + Home
Extending selection
Extend a selection to the beginning of a line
↑   Shift +
Extending selection
Extend a selection one line down
↑   Shift +
Extending selection
Extend a selection one line up
Ctrl + ↑   Shift +
Extending selection
Extend a selection to the end of a paragraph
Ctrl + ↑   Shift +
Extending selection
Extend a selection to the beginning of a paragraph
Shift + Page Down
Extending selection
Extend a selection one screen down
Shift + Page Up
Extending selection
Extend a selection one screen up
Ctrl + ↑   Shift + Home
Extending selection
Extend a selection to the beginning of a document
Ctrl + ↑   Shift + End
Extending selection
Extend a selection to the end of a document
Alt + Ctrl + Shift + Page Down
Extending selection
Extend a selection to the end of a window
Ctrl + A
Extending selection
Extend a selection to include the entire document
Ctrl + ↑   Shift + F8 then ← ↑ → ↓
Ctrl + Shift + Function keys
Extend a selection or block
F8 + ← ↑ → ↓
Extending selection
Extend a selection to a specific location in a document
⬅ Backspace
Delete text and graphics
Delete one character to the left
Ctrl + ⬅ Backspace
Delete text and graphics
Delete one word to the left
Del
Delete text and graphics
Delete one character to the right
Ctrl + Del
Delete text and graphics
Delete one word to the right
Ctrl + X
Copy and move text and graphics
Cut selected text or graphics to the Office Clipboard.
Ctrl + Z
Delete text and graphics
Undo the last action
Ctrl + F3
Ctrl + Function keys
Cut to the Spike
Alt + H then F then O
Copy and move text and graphics
Open the Office Clipboard
Ctrl + C
Copy and move text and graphics
Copy selected text or graphics to the Office Clipboard.
Ctrl + V
Copy and move text and graphics
Paste the most recent addition or pasted item from the Office Clipboard.
F2 then Mouse movement then ⤶ Enter
Copy and move text and graphics
Move text or graphics once.
↑   Shift + F2 then Mouse movement then ⤶ Enter
Copy and move text and graphics
Copy text or graphics once.
Alt + F3
Alt + Function keys
Create a new Building Block
Ctrl + ↑   Shift + F3
Ctrl + Shift + Function keys
Insert the contents of the Spike
Alt + ↑   Shift + R
Copy and move text and graphics
Copy the header or footer used in the previous section of the document.
↑   Shift + ← ↑ → ↓
Select text and graphics in a table
(press arrow keys repeatedly) Extend a selection to adjacent cells
Shift + Alt + Page Down
Select text and graphics in a table
Select the column from top to bottom
Shift + Alt + Page Up
Select text and graphics in a table
Select the column from bottom to top
Alt + Num 5
Select text and graphics in a table
(with Num Lock off) Select an entire table
Alt + Home
Move within a table
To the first cell in a row
Alt + End
Move within a table
To the last cell in a row
Alt + Page Up
Move within a table
To the first cell in a column
Alt + Page Down
Move within a table
To the last cell in a column
Ctrl + D
Format characters
Open the Font dialog box to change the formatting of characters.
↑   Shift + F3
Shift + Function keys
Change the case of letters
Ctrl + ↑   Shift + A
Format characters
Format all letters as capitals
Ctrl + B
Format characters
Apply bold formatting
Ctrl + U
Format characters
Apply an underline
Ctrl + ↑   Shift + W
Format characters
Underline words but not spaces
Ctrl + ↑   Shift + D
Format characters
Double-underline text
Ctrl + ↑   Shift + H
Format characters
Apply hidden text formatting
Ctrl + I
Format characters
Apply italic formatting
Ctrl + ↑   Shift + K
Format characters
Format letters as small capitals
Ctrl + =
Format characters
Apply subscript formatting (automatic spacing)
Ctrl + ↑   Shift + +
Format characters
Apply superscript formatting (automatic spacing)
Ctrl + Space
Language bar: Turn on East Asian Input Method Editors
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off
Ctrl + ↑   Shift + Q
Format characters
Change the selection to the Symbol font
Ctrl + ↑   Shift + F
Change or resize font
Open the Font dialog box to change the font.
Ctrl + ↑   Shift + >
Change or resize font
Increase the font size
Ctrl + ↑   Shift + <
Change or resize font
Decrease the font size
Ctrl + ]
Change or resize font
Increase the font size by 1 point
Ctrl + [
Change or resize font
Decrease the font size by 1 point
Ctrl + ↑   Shift + C
Copy and review text formats
Copy formats.
Ctrl + ↑   Shift + V
Copy and review text formats
Paste formats.
Ctrl + E
Change paragraph alignment
Switch a paragraph between centered and left-aligned.
Ctrl + J
Change paragraph alignment
Switch a paragraph between justified and left-aligned
Ctrl + R
Change paragraph alignment
Switch a paragraph between right-aligned and left-aligned
Ctrl + L
Change paragraph alignment
Left align a paragraph
Ctrl + M
Change paragraph alignment
Indent a paragraph from the left
Ctrl + ↑   Shift + M
Change paragraph alignment
Remove a paragraph indent from the left
Ctrl + T
Change paragraph alignment
Create a hanging indent
Ctrl + ↑   Shift + T
Change paragraph alignment
Reduce a hanging indent
Ctrl + Q
Change paragraph alignment
Remove paragraph formatting
Ctrl + ↑   Shift + *
Copy and review text formats
(asterisk on numeric keypad does not work) Display nonprinting characters
↑   Shift + F1
Shift + Function keys
Start context-sensitive Help or reveal formatting
Ctrl + 1
Set line spacing
Single-space lines.
Ctrl + 2
Set line spacing
Double-space lines.
Ctrl + 5
Set line spacing
Set 1.5-line spacing.
Ctrl + 0
Set line spacing
Add or remove one line space preceding a paragraph
Ctrl + ↑   Shift + S
Apply styles to paragraphs
Open Apply Styles task pane.
Alt + Ctrl + ↑   Shift + S
Apply styles to paragraphs
Open Styles task pane.
Alt + Ctrl + K
Apply styles to paragraphs
Start AutoFormat.
Alt + Ctrl + 1
Apply styles to paragraphs
Apply the Heading 1 style
Alt + Ctrl + 2
Apply styles to paragraphs
Apply the Heading 2 style
Alt + Ctrl + 3
Apply styles to paragraphs
Apply the Heading 3 style
Ctrl + F9
Ctrl + Function keys
Insert an empty field
↑   Shift + ⤶ Enter
Insert special characters
A line break
Ctrl + ⤶ Enter
Insert special characters
A page break
Ctrl + ↑   Shift + ⤶ Enter
Insert special characters
A column break
Alt + Ctrl + Num -
Insert special characters
An em dash
Ctrl + Num -
Insert special characters
An en dash
Ctrl + -
Insert special characters
An optional hyphen
Ctrl + ↑   Shift + -
Insert special characters
A nonbreaking hyphen
Ctrl + ↑   Shift + Space
Insert special characters
A nonbreaking space
Alt + Ctrl + C
Insert special characters
The copyright symbol
Alt + Ctrl + R
Insert special characters
The registered trademark symbol
Alt + Ctrl + T
Insert special characters
The trademark symbol
Alt + Ctrl + .
Insert special characters
An ellipsis
Ctrl + ` then `
Insert special characters
A single opening quotation mark
Ctrl + ' then '
Insert special characters
A single closing quotation mark
Ctrl + ` then ↑   Shift + '
Insert special characters
Double opening quotation marks
Ctrl + ' then ↑   Shift + '
Insert special characters
Double closing quotation marks
Alt + X
Insert characters by using character codes
Find out the Unicode character code for the selected character
Alt then N then J then J
Adding objects
Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object
Alt + ↑   Shift + K
Mail merge and fields
Preview a mail merge
Alt + ↑   Shift + N
Mail merge and fields
Merge a document
Alt + ↑   Shift + M
Mail merge and fields
Print the merged document
Alt + ↑   Shift + E
Mail merge and fields
Edit a mail-merge data document
Alt + ↑   Shift + F
Mail merge and fields
Insert a merge field
Alt + ↑   Shift + D
Mail merge: Working with fields
Insert a DATE field
Alt + Ctrl + L
Mail merge: Working with fields
Insert a LISTNUM field
Alt + ↑   Shift + P
Mail merge: Working with fields
Insert a Page field
Alt + ↑   Shift + T
Mail merge: Working with fields
Insert a TIME field
Ctrl + ↑   Shift + F7
Ctrl + Shift + Function keys
Update linked information in a Word source document
Ctrl + ↑   Shift + F9
Ctrl + Shift + Function keys
Unlink a field
↑   Shift + F9
Shift + Function keys
Switch between a field code and its result
Alt + F9
Alt + Function keys
Switch between all field codes and their results
Alt + ↑   Shift + F9
Alt + Shift + Function keys
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
F11
Function key reference
Go to the next field
↑   Shift + F11
Shift + Function keys
Go to the previous field
Ctrl + F11
Ctrl + Function keys
Lock a field
Ctrl + ↑   Shift + F11
Ctrl + Shift + Function keys
Unlock a field
Alt + R then U then L
Language bar: Set proofing language
Open the Set Proofing Language dialog box
Alt + R then L
Language bar: Set proofing language
Set default languages
Alt + ~
Language bar: Turn on East Asian Input Method Editors
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off
F1
Function key reference
Get Help or visit Office.com.
F2
Function key reference
Move text or graphics
F4
Function key reference
Repeat the last action
F5
Function key reference
Choose the Go To command (Home tab).
F7
Function key reference
Choose the Spelling command (Review tab)
F12
Function key reference
Choose the Save As command
↑   Shift + F2
Shift + Function keys
Copy text.
↑   Shift + F4
Shift + Function keys
Repeat a Find or Go To action
↑   Shift + F6
Shift + Function keys
Go to the previous pane or frame (after pressing F6)
↑   Shift + F7
Shift + Function keys
Choose the Thesaurus command (Review tab, Proofing group)
↑   Shift + F12
Shift + Function keys
Choose the Save command
Ctrl + F2
Ctrl + Function keys
Choose the Print Preview command.
Ctrl + F4
Ctrl + Function keys
Close the window
Ctrl + F6
Ctrl + Function keys
Go to the next window
Ctrl + F10
Ctrl + Function keys
Maximize the document window
Ctrl + F12
Ctrl + Function keys
Choose the Open command
Ctrl + ↑   Shift + F5
Ctrl + Shift + Function keys
Edit a bookmark
Ctrl + ↑   Shift + F6
Ctrl + Shift + Function keys
Go to the previous window
Ctrl + ↑   Shift + F12
Ctrl + Shift + Function keys
Choose the Print command
Alt + F1
Alt + Function keys
Go to the next field
Alt + F4
Alt + Function keys
Exit Word
Alt + F5
Alt + Function keys
Restore the program window size
Alt + F6
Alt + Function keys
Move from an open dialog box back to the document, for dialog boxes that support this behavior
Alt + F7
Alt + Function keys
Find the next misspelling or grammatical error
Alt + F8
Alt + Function keys
Run a macro
Alt + F10
Alt + Function keys
Display the Selection task pane
Alt + F11
Alt + Function keys
Display Microsoft Visual Basic code
Alt + ↑   Shift + F1
Alt + Shift + Function keys
Go to the previous field
Alt + ↑   Shift + F2
Alt + Shift + Function keys
Choose the Save command
Alt + ↑   Shift + F10
Alt + Shift + Function keys
Display a menu or message for an available action
Alt + ↑   Shift + F12
Alt + Shift + Function keys
Choose Table of Contents button in the Table of Contents container when the container is active.
Ctrl + Alt + F1
Ctrl + Alt + Function keys
Display Microsoft System Information
Ctrl + Alt + F2
Ctrl + Alt + Function keys
Choose the Open command