Alt + F
|
Ribbon: Access keys
To use Backstage view, open the File page
|
Alt + G
|
Ribbon: Access keys
To use themes, colors, and effects, such as page borders, open the Design tab
|
Alt + H
|
Ribbon: Access keys
To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab
|
Alt + M
|
Ribbon: Access keys
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab
|
Alt + N
|
Ribbon: Access keys
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab
|
Alt + P
|
Ribbon: Access keys
To work with page margins, page orientation, indentation, and spacing, open Layout tab.
|
Alt + Q
|
Insert or mark table of contents, footnotes and citations
Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)
|
Alt + R
|
Ribbon: Access keys
To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab
|
Alt + S
|
Ribbon: Access keys
To add a table of contents, footnotes, or a table of citations, open the References tab
|
Alt + W
|
Ribbon: Access keys
To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents
|
Alt
|
Insert characters by using character codes
while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad
|
F10
|
Function key reference
Show KeyTips
|
⭾ Tab
|
Move within a table
To the next cell in a row
|
↑ Shift + ⭾ Tab
|
Move within a table
To the previous cell in a row
|
← ↑ → ↓
|
Print and preview documents
Move around the preview page when zoomed in
|
Ctrl + F1
|
Ctrl + Function keys
Expand or collapse the ribbon
|
↑ Shift + F10
|
Shift + Function keys
Display a shortcut menu
|
F6
|
Function key reference
Go to the next pane or frame
|
Space
|
Ribbon: Change focus by using the keyboard
Open a selected menu or gallery on the ribbon
|
⤶ Enter
|
Insert special characters
(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry
|
Ctrl + Alt + 5 then ⭾ Tab
|
Ribbon: Change focus by using the keyboard
Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)
|
Esc
|
Extending selection
Turn extend mode off.
|
Ctrl + N
|
Create and edit documents
Create a new document
|
Ctrl + O
|
Create and edit documents
Open a document
|
Ctrl + W
|
Create and edit documents
Close a document
|
Alt + Ctrl + S
|
Create and edit documents
Remove the document window split
|
Alt + ↑ Shift + C
|
Check spelling and review changes in a document
Close the Reviewing Pane if it is open.
|
Ctrl + S
|
Create and edit documents
Save a document
|
Ctrl + K
|
Work with web content
Insert a hyperlink
|
Alt + ←
|
Work with web content
Go back one page
|
Alt + →
|
Work with web content
Go forward one page
|
F9
|
Function key reference
Update the selected fields
|
Ctrl + P
|
Print and preview documents
Print a document
|
Alt + Ctrl + I
|
Print and preview documents
Switch to print preview
|
Page Up
|
Move around in a document
Up one screen (scrolling)
|
Page Down
|
Move around in a document
Down one screen (scrolling)
|
Ctrl + Home
|
Move around in a document
To the beginning of a document
|
Ctrl + End
|
Move around in a document
To the end of a document
|
Alt + R then C
|
Check spelling and review changes in a document
Insert a comment (in the Revision task pane)
|
Ctrl + ↑ Shift + E
|
Check spelling and review changes in a document
Turn change tracking on or off
|
Alt + R then ↓
|
Check spelling and review changes in a document
Select Review tab on ribbon
|
Alt + R then S
|
Check spelling and review changes in a document
Select Spelling & Grammar
|
Ctrl + F
|
Find, replace, and go to specific items
Open the search box in the Navigation task pane
|
Ctrl + H
|
Find, replace, and go to specific items
Replace text, specific formatting, and special item.
|
Ctrl + G
|
Find, replace, and go to specific items
Go to a page, bookmark, footnote, table, comment, graphic, or other location
|
Alt + Ctrl + Z
|
Find, replace, and go to specific items
Switch between the last four places that you have edited
|
←
|
Move around in a document
One character to the left
|
→
|
Language bar: Turn on East Asian Input Method Editors
Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off
|
Ctrl + ←
|
Move around in a document
One word to the left
|
Ctrl + →
|
Move around in a document
One word to the right
|
Ctrl + ↑
|
Move around in a document
One paragraph up
|
Ctrl + ↓
|
Move around in a document
One paragraph down
|
↑
|
Move within a table
To the previous row
|
↓
|
Language bar: Set proofing language
Review list of proofing languages
|
End
|
Move through document in Read View mode
Go to end of document.
|
Home
|
Move through document in Read View mode
Go to beginning of document
|
Alt + Ctrl + Page Up
|
Move around in a document
To the top of the window
|
Alt + Ctrl + Page Down
|
Move around in a document
To the end of the window
|
Ctrl + Page Down
|
Move around in a document
To the top of the next page
|
Ctrl + Page Up
|
Move around in a document
To the top of the previous page
|
↑ Shift + F5
|
Shift + Function keys
Move to the last change
|
Alt + ↑ Shift + O
|
Insert or mark table of contents, footnotes and citations
Mark a table of contents entry
|
Alt + ↑ Shift + I
|
Insert or mark table of contents, footnotes and citations
Mark a table of authorities entry (citation).
|
Alt + ↑ Shift + X
|
Insert or mark table of contents, footnotes and citations
Mark an index entry
|
Alt + Ctrl + F
|
Insert or mark table of contents, footnotes and citations
Insert a footnote
|
Alt + Ctrl + D
|
Insert or mark table of contents, footnotes and citations
Insert an endnote
|
Alt + ↑ Shift + >
|
Insert or mark table of contents, footnotes and citations
Go to next footnote (in Word 2016)
|
Alt + ↑ Shift + <
|
Insert or mark table of contents, footnotes and citations
Go to previous footnote (in Word 2016)
|
Alt + W then F
|
Switch to another view of the document
Switch to Read Mode view
|
Alt + Ctrl + P
|
Switch to another view of the document
Switch to Print Layout view
|
Alt + Ctrl + O
|
Switch to another view of the document
Switch to Outline view
|
Alt + Ctrl + N
|
Switch to another view of the document
Switch to Draft view
|
Alt + ↑ Shift + ←
|
Working with headings in Outline view
Promote a paragraph
|
Alt + ↑ Shift + →
|
Working with headings in Outline view
Demote a paragraph.
|
Ctrl + ↑ Shift + N
|
Apply styles to paragraphs
Apply the Normal style
|
Alt + ↑ Shift + ↑
|
Move within a table
Row up
|
Alt + ↑ Shift + ↓
|
Move within a table
Row down
|
Alt + ↑ Shift + +
|
Working with headings in Outline view
Expand text under a heading
|
Alt + ↑ Shift + -
|
Working with headings in Outline view
Collapse text under a heading
|
Alt + ↑ Shift + A
|
Working with headings in Outline view
Expand or collapse all text or headings
|
/
|
Working with headings in Outline view
Hide or display character formatting
|
Alt + ↑ Shift + L
|
Working with headings in Outline view
Show the first line of text or all text
|
Alt + ↑ Shift + 1
|
Working with headings in Outline view
Show all headings with the Heading 1 style
|
Alt + ↑ Shift + Num 1 - Num 9
|
Working with headings in Outline view
Show all headings up to Heading 1-9.
|
Ctrl + ⭾ Tab
|
Insert paragraphs and tab characters in a table
Tab characters in a cell
|
1 - 9
|
Move through document in Read View mode
Go to page 1-9
|
F8
|
Function key reference
Extend a selection
|
F8 then ← →
|
Extending selection
Select the nearest character
|
↑ Shift + F8
|
Shift + Function keys
Reduce the size of a selection
|
↑ Shift + →
|
Extending selection
Extend a selection one character to the right
|
↑ Shift + ←
|
Extending selection
Extend a selection one character to the left
|
Ctrl + ↑ Shift + →
|
Extending selection
Extend a selection to the end of a word
|
Ctrl + ↑ Shift + ←
|
Extending selection
Extend a selection to the beginning of a word
|
↑ Shift + End
|
Extending selection
Extend a selection to the end of a line
|
↑ Shift + Home
|
Extending selection
Extend a selection to the beginning of a line
|
↑ Shift + ↓
|
Extending selection
Extend a selection one line down
|
↑ Shift + ↑
|
Extending selection
Extend a selection one line up
|
Ctrl + ↑ Shift + ↓
|
Extending selection
Extend a selection to the end of a paragraph
|
Ctrl + ↑ Shift + ↑
|
Extending selection
Extend a selection to the beginning of a paragraph
|
Shift + Page Down
|
Extending selection
Extend a selection one screen down
|
Shift + Page Up
|
Extending selection
Extend a selection one screen up
|
Ctrl + ↑ Shift + Home
|
Extending selection
Extend a selection to the beginning of a document
|
Ctrl + ↑ Shift + End
|
Extending selection
Extend a selection to the end of a document
|
Alt + Ctrl + Shift + Page Down
|
Extending selection
Extend a selection to the end of a window
|
Ctrl + A
|
Extending selection
Extend a selection to include the entire document
|
Ctrl + ↑ Shift + F8 then ← ↑ → ↓
|
Ctrl + Shift + Function keys
Extend a selection or block
|
F8 + ← ↑ → ↓
|
Extending selection
Extend a selection to a specific location in a document
|
⬅ Backspace
|
Delete text and graphics
Delete one character to the left
|
Ctrl + ⬅ Backspace
|
Delete text and graphics
Delete one word to the left
|
Del
|
Delete text and graphics
Delete one character to the right
|
Ctrl + Del
|
Delete text and graphics
Delete one word to the right
|
Ctrl + X
|
Copy and move text and graphics
Cut selected text or graphics to the Office Clipboard.
|
Ctrl + Z
|
Delete text and graphics
Undo the last action
|
Ctrl + F3
|
Ctrl + Function keys
Cut to the Spike
|
Alt + H then F then O
|
Copy and move text and graphics
Open the Office Clipboard
|
Ctrl + C
|
Copy and move text and graphics
Copy selected text or graphics to the Office Clipboard.
|
Ctrl + V
|
Copy and move text and graphics
Paste the most recent addition or pasted item from the Office Clipboard.
|
F2 then Mouse movement then ⤶ Enter
|
Copy and move text and graphics
Move text or graphics once.
|
↑ Shift + F2 then Mouse movement then ⤶ Enter
|
Copy and move text and graphics
Copy text or graphics once.
|
Alt + F3
|
Alt + Function keys
Create a new Building Block
|
Ctrl + ↑ Shift + F3
|
Ctrl + Shift + Function keys
Insert the contents of the Spike
|
Alt + ↑ Shift + R
|
Copy and move text and graphics
Copy the header or footer used in the previous section of the document.
|
↑ Shift + ← ↑ → ↓
|
Select text and graphics in a table
(press arrow keys repeatedly) Extend a selection to adjacent cells
|
Shift + Alt + Page Down
|
Select text and graphics in a table
Select the column from top to bottom
|
Shift + Alt + Page Up
|
Select text and graphics in a table
Select the column from bottom to top
|
Alt + Num 5
|
Select text and graphics in a table
(with Num Lock off) Select an entire table
|
Alt + Home
|
Move within a table
To the first cell in a row
|
Alt + End
|
Move within a table
To the last cell in a row
|
Alt + Page Up
|
Move within a table
To the first cell in a column
|
Alt + Page Down
|
Move within a table
To the last cell in a column
|
Ctrl + D
|
Format characters
Open the Font dialog box to change the formatting of characters.
|
↑ Shift + F3
|
Shift + Function keys
Change the case of letters
|
Ctrl + ↑ Shift + A
|
Format characters
Format all letters as capitals
|
Ctrl + B
|
Format characters
Apply bold formatting
|
Ctrl + U
|
Format characters
Apply an underline
|
Ctrl + ↑ Shift + W
|
Format characters
Underline words but not spaces
|
Ctrl + ↑ Shift + D
|
Format characters
Double-underline text
|
Ctrl + ↑ Shift + H
|
Format characters
Apply hidden text formatting
|
Ctrl + I
|
Format characters
Apply italic formatting
|
Ctrl + ↑ Shift + K
|
Format characters
Format letters as small capitals
|
Ctrl + =
|
Format characters
Apply subscript formatting (automatic spacing)
|
Ctrl + ↑ Shift + +
|
Format characters
Apply superscript formatting (automatic spacing)
|
Ctrl + Space
|
Language bar: Turn on East Asian Input Method Editors
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off
|
Ctrl + ↑ Shift + Q
|
Format characters
Change the selection to the Symbol font
|
Ctrl + ↑ Shift + F
|
Change or resize font
Open the Font dialog box to change the font.
|
Ctrl + ↑ Shift + >
|
Change or resize font
Increase the font size
|
Ctrl + ↑ Shift + <
|
Change or resize font
Decrease the font size
|
Ctrl + ]
|
Change or resize font
Increase the font size by 1 point
|
Ctrl + [
|
Change or resize font
Decrease the font size by 1 point
|
Ctrl + ↑ Shift + C
|
Copy and review text formats
Copy formats.
|
Ctrl + ↑ Shift + V
|
Copy and review text formats
Paste formats.
|
Ctrl + E
|
Change paragraph alignment
Switch a paragraph between centered and left-aligned.
|
Ctrl + J
|
Change paragraph alignment
Switch a paragraph between justified and left-aligned
|
Ctrl + R
|
Change paragraph alignment
Switch a paragraph between right-aligned and left-aligned
|
Ctrl + L
|
Change paragraph alignment
Left align a paragraph
|
Ctrl + M
|
Change paragraph alignment
Indent a paragraph from the left
|
Ctrl + ↑ Shift + M
|
Change paragraph alignment
Remove a paragraph indent from the left
|
Ctrl + T
|
Change paragraph alignment
Create a hanging indent
|
Ctrl + ↑ Shift + T
|
Change paragraph alignment
Reduce a hanging indent
|
Ctrl + Q
|
Change paragraph alignment
Remove paragraph formatting
|
Ctrl + ↑ Shift + *
|
Copy and review text formats
(asterisk on numeric keypad does not work) Display nonprinting characters
|
↑ Shift + F1
|
Shift + Function keys
Start context-sensitive Help or reveal formatting
|
Ctrl + 1
|
Set line spacing
Single-space lines.
|
Ctrl + 2
|
Set line spacing
Double-space lines.
|
Ctrl + 5
|
Set line spacing
Set 1.5-line spacing.
|
Ctrl + 0
|
Set line spacing
Add or remove one line space preceding a paragraph
|
Ctrl + ↑ Shift + S
|
Apply styles to paragraphs
Open Apply Styles task pane.
|
Alt + Ctrl + ↑ Shift + S
|
Apply styles to paragraphs
Open Styles task pane.
|
Alt + Ctrl + K
|
Apply styles to paragraphs
Start AutoFormat.
|
Alt + Ctrl + 1
|
Apply styles to paragraphs
Apply the Heading 1 style
|
Alt + Ctrl + 2
|
Apply styles to paragraphs
Apply the Heading 2 style
|
Alt + Ctrl + 3
|
Apply styles to paragraphs
Apply the Heading 3 style
|
Ctrl + F9
|
Ctrl + Function keys
Insert an empty field
|
↑ Shift + ⤶ Enter
|
Insert special characters
A line break
|
Ctrl + ⤶ Enter
|
Insert special characters
A page break
|
Ctrl + ↑ Shift + ⤶ Enter
|
Insert special characters
A column break
|
Alt + Ctrl + Num -
|
Insert special characters
An em dash
|
Ctrl + Num -
|
Insert special characters
An en dash
|
Ctrl + -
|
Insert special characters
An optional hyphen
|
Ctrl + ↑ Shift + -
|
Insert special characters
A nonbreaking hyphen
|
Ctrl + ↑ Shift + Space
|
Insert special characters
A nonbreaking space
|
Alt + Ctrl + C
|
Insert special characters
The copyright symbol
|
Alt + Ctrl + R
|
Insert special characters
The registered trademark symbol
|
Alt + Ctrl + T
|
Insert special characters
The trademark symbol
|
Alt + Ctrl + .
|
Insert special characters
An ellipsis
|
Ctrl + ` then `
|
Insert special characters
A single opening quotation mark
|
Ctrl + ' then '
|
Insert special characters
A single closing quotation mark
|
Ctrl + ` then ↑ Shift + '
|
Insert special characters
Double opening quotation marks
|
Ctrl + ' then ↑ Shift + '
|
Insert special characters
Double closing quotation marks
|
Alt + X
|
Insert characters by using character codes
Find out the Unicode character code for the selected character
|
Alt then N then J then J
|
Adding objects
Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object
|
Alt + ↑ Shift + K
|
Mail merge and fields
Preview a mail merge
|
Alt + ↑ Shift + N
|
Mail merge and fields
Merge a document
|
Alt + ↑ Shift + M
|
Mail merge and fields
Print the merged document
|
Alt + ↑ Shift + E
|
Mail merge and fields
Edit a mail-merge data document
|
Alt + ↑ Shift + F
|
Mail merge and fields
Insert a merge field
|
Alt + ↑ Shift + D
|
Mail merge: Working with fields
Insert a DATE field
|
Alt + Ctrl + L
|
Mail merge: Working with fields
Insert a LISTNUM field
|
Alt + ↑ Shift + P
|
Mail merge: Working with fields
Insert a Page field
|
Alt + ↑ Shift + T
|
Mail merge: Working with fields
Insert a TIME field
|
Ctrl + ↑ Shift + F7
|
Ctrl + Shift + Function keys
Update linked information in a Word source document
|
Ctrl + ↑ Shift + F9
|
Ctrl + Shift + Function keys
Unlink a field
|
↑ Shift + F9
|
Shift + Function keys
Switch between a field code and its result
|
Alt + F9
|
Alt + Function keys
Switch between all field codes and their results
|
Alt + ↑ Shift + F9
|
Alt + Shift + Function keys
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results
|
F11
|
Function key reference
Go to the next field
|
↑ Shift + F11
|
Shift + Function keys
Go to the previous field
|
Ctrl + F11
|
Ctrl + Function keys
Lock a field
|
Ctrl + ↑ Shift + F11
|
Ctrl + Shift + Function keys
Unlock a field
|
Alt + R then U then L
|
Language bar: Set proofing language
Open the Set Proofing Language dialog box
|
Alt + R then L
|
Language bar: Set proofing language
Set default languages
|
Alt + ~
|
Language bar: Turn on East Asian Input Method Editors
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off
|
F1
|
Function key reference
Get Help or visit Office.com.
|
F2
|
Function key reference
Move text or graphics
|
F4
|
Function key reference
Repeat the last action
|
F5
|
Function key reference
Choose the Go To command (Home tab).
|
F7
|
Function key reference
Choose the Spelling command (Review tab)
|
F12
|
Function key reference
Choose the Save As command
|
↑ Shift + F2
|
Shift + Function keys
Copy text.
|
↑ Shift + F4
|
Shift + Function keys
Repeat a Find or Go To action
|
↑ Shift + F6
|
Shift + Function keys
Go to the previous pane or frame (after pressing F6)
|
↑ Shift + F7
|
Shift + Function keys
Choose the Thesaurus command (Review tab, Proofing group)
|
↑ Shift + F12
|
Shift + Function keys
Choose the Save command
|
Ctrl + F2
|
Ctrl + Function keys
Choose the Print Preview command.
|
Ctrl + F4
|
Ctrl + Function keys
Close the window
|
Ctrl + F6
|
Ctrl + Function keys
Go to the next window
|
Ctrl + F10
|
Ctrl + Function keys
Maximize the document window
|
Ctrl + F12
|
Ctrl + Function keys
Choose the Open command
|
Ctrl + ↑ Shift + F5
|
Ctrl + Shift + Function keys
Edit a bookmark
|
Ctrl + ↑ Shift + F6
|
Ctrl + Shift + Function keys
Go to the previous window
|
Ctrl + ↑ Shift + F12
|
Ctrl + Shift + Function keys
Choose the Print command
|
Alt + F1
|
Alt + Function keys
Go to the next field
|
Alt + F4
|
Alt + Function keys
Exit Word
|
Alt + F5
|
Alt + Function keys
Restore the program window size
|
Alt + F6
|
Alt + Function keys
Move from an open dialog box back to the document, for dialog boxes that support this behavior
|
Alt + F7
|
Alt + Function keys
Find the next misspelling or grammatical error
|
Alt + F8
|
Alt + Function keys
Run a macro
|
Alt + F10
|
Alt + Function keys
Display the Selection task pane
|
Alt + F11
|
Alt + Function keys
Display Microsoft Visual Basic code
|
Alt + ↑ Shift + F1
|
Alt + Shift + Function keys
Go to the previous field
|
Alt + ↑ Shift + F2
|
Alt + Shift + Function keys
Choose the Save command
|
Alt + ↑ Shift + F10
|
Alt + Shift + Function keys
Display a menu or message for an available action
|
Alt + ↑ Shift + F12
|
Alt + Shift + Function keys
Choose Table of Contents button in the Table of Contents container when the container is active.
|
Ctrl + Alt + F1
|
Ctrl + Alt + Function keys
Display Microsoft System Information
|
Ctrl + Alt + F2
|
Ctrl + Alt + Function keys
Choose the Open command
|