Microsoft Word 2016
Insert characters by using character codes
while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad
Alt
All hotkeys for Microsoft Word 2016
Ribbon: Access keysTo use Backstage view, open the File page |
Alt + F |
Ribbon: Access keysTo use themes, colors, and effects, such as page borders, open the Design tab |
Alt + G |
Ribbon: Access keysTo use common formatting commands, paragraph styles, or to use the Find tool, open Home tab |
Alt + H |
Ribbon: Access keysTo manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab |
Alt + M |
Ribbon: Access keysTo insert tables, pictures and shapes, headers, or text boxes, open Insert tab |
Alt + N |
Ribbon: Access keysTo work with page margins, page orientation, indentation, and spacing, open Layout tab. |
Alt + P |
Insert or mark table of contents, footnotes and citationsGo to "Tell me what you want to do" and Smart Lookup (in Word 2016) |
Alt + Q |
Ribbon: Access keysTo use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab |
Alt + R |
Ribbon: Access keysTo add a table of contents, footnotes, or a table of citations, open the References tab |
Alt + S |
Ribbon: Access keysTo choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents |
Alt + W |
Insert characters by using character codeswhile holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad |
Alt |
Function key referenceShow KeyTips |
F10 |
Move within a tableTo the next cell in a row |
⭾ Tab |
Move within a tableTo the previous cell in a row |
↑ Shift + ⭾ Tab |
Print and preview documentsMove around the preview page when zoomed in |
← ↑ → ↓ |
Ctrl + Function keysExpand or collapse the ribbon |
Ctrl + F1 |
Shift + Function keysDisplay a shortcut menu |
↑ Shift + F10 |
Function key referenceGo to the next pane or frame |
F6 |
Ribbon: Change focus by using the keyboardOpen a selected menu or gallery on the ribbon |
Space |
Insert special characters(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry |
⤶ Enter |
Ribbon: Change focus by using the keyboardCycle through floating shapes, such as text boxes or images (press Tab repeatedly) |
Ctrl + Alt + 5 then ⭾ Tab |
Extending selectionTurn extend mode off. |
Esc |
Create and edit documentsCreate a new document |
Ctrl + N |
Create and edit documentsOpen a document |
Ctrl + O |
Create and edit documentsClose a document |
Ctrl + W |
Create and edit documentsRemove the document window split |
Alt + Ctrl + S |
Check spelling and review changes in a documentClose the Reviewing Pane if it is open. |
Alt + ↑ Shift + C |
Create and edit documentsSave a document |
Ctrl + S |
Work with web contentInsert a hyperlink |
Ctrl + K |
Work with web contentGo back one page |
Alt + ← |
Work with web contentGo forward one page |
Alt + → |
Function key referenceUpdate the selected fields |
F9 |
Print and preview documentsPrint a document |
Ctrl + P |
Print and preview documentsSwitch to print preview |
Alt + Ctrl + I |
Move around in a documentUp one screen (scrolling) |
Page Up |
Move around in a documentDown one screen (scrolling) |
Page Down |
Move around in a documentTo the beginning of a document |
Ctrl + Home |
Move around in a documentTo the end of a document |
Ctrl + End |
Check spelling and review changes in a documentInsert a comment (in the Revision task pane) |
Alt + R then C |
Check spelling and review changes in a documentTurn change tracking on or off |
Ctrl + ↑ Shift + E |
Check spelling and review changes in a documentSelect Review tab on ribbon |
Alt + R then ↓ |
Check spelling and review changes in a documentSelect Spelling & Grammar |
Alt + R then S |
Find, replace, and go to specific itemsOpen the search box in the Navigation task pane |
Ctrl + F |
Find, replace, and go to specific itemsReplace text, specific formatting, and special item. |
Ctrl + H |
Find, replace, and go to specific itemsGo to a page, bookmark, footnote, table, comment, graphic, or other location |
Ctrl + G |
Find, replace, and go to specific itemsSwitch between the last four places that you have edited |
Alt + Ctrl + Z |
Move around in a documentOne character to the left |
← |
Language bar: Turn on East Asian Input Method EditorsAlt Turn Korean Input Method Editor (IME) on 101 keyboard on or off |
→ |
Move around in a documentOne word to the left |
Ctrl + ← |
Move around in a documentOne word to the right |
Ctrl + → |
Move around in a documentOne paragraph up |
Ctrl + ↑ |
Move around in a documentOne paragraph down |
Ctrl + ↓ |
Move within a tableTo the previous row |
↑ |
Language bar: Set proofing languageReview list of proofing languages |
↓ |
Move through document in Read View modeGo to end of document. |
End |
Move through document in Read View modeGo to beginning of document |
Home |
Move around in a documentTo the top of the window |
Alt + Ctrl + Page Up |
Move around in a documentTo the end of the window |
Alt + Ctrl + Page Down |
Move around in a documentTo the top of the next page |
Ctrl + Page Down |
Move around in a documentTo the top of the previous page |
Ctrl + Page Up |
Shift + Function keysMove to the last change |
↑ Shift + F5 |
Insert or mark table of contents, footnotes and citationsMark a table of contents entry |
Alt + ↑ Shift + O |
Insert or mark table of contents, footnotes and citationsMark a table of authorities entry (citation). |
Alt + ↑ Shift + I |
Insert or mark table of contents, footnotes and citationsMark an index entry |
Alt + ↑ Shift + X |
Insert or mark table of contents, footnotes and citationsInsert a footnote |
Alt + Ctrl + F |
Insert or mark table of contents, footnotes and citationsInsert an endnote |
Alt + Ctrl + D |
Insert or mark table of contents, footnotes and citationsGo to next footnote (in Word 2016) |
Alt + ↑ Shift + > |
Insert or mark table of contents, footnotes and citationsGo to previous footnote (in Word 2016) |
Alt + ↑ Shift + < |
Switch to another view of the documentSwitch to Read Mode view |
Alt + W then F |
Switch to another view of the documentSwitch to Print Layout view |
Alt + Ctrl + P |
Switch to another view of the documentSwitch to Outline view |
Alt + Ctrl + O |
Switch to another view of the documentSwitch to Draft view |
Alt + Ctrl + N |
Working with headings in Outline viewPromote a paragraph |
Alt + ↑ Shift + ← |
Working with headings in Outline viewDemote a paragraph. |
Alt + ↑ Shift + → |
Apply styles to paragraphsApply the Normal style |
Ctrl + ↑ Shift + N |
Move within a tableRow up |
Alt + ↑ Shift + ↑ |
Move within a tableRow down |
Alt + ↑ Shift + ↓ |
Working with headings in Outline viewExpand text under a heading |
Alt + ↑ Shift + + |
Working with headings in Outline viewCollapse text under a heading |
Alt + ↑ Shift + - |
Working with headings in Outline viewExpand or collapse all text or headings |
Alt + ↑ Shift + A |
Working with headings in Outline viewHide or display character formatting |
/ |
Working with headings in Outline viewShow the first line of text or all text |
Alt + ↑ Shift + L |
Working with headings in Outline viewShow all headings with the Heading 1 style |
Alt + ↑ Shift + 1 |
Working with headings in Outline viewShow all headings up to Heading 1-9. |
Alt + ↑ Shift + Num 1 - Num 9 |
Insert paragraphs and tab characters in a tableTab characters in a cell |
Ctrl + ⭾ Tab |
Move through document in Read View modeGo to page 1-9 |
1 - 9 |
Function key referenceExtend a selection |
F8 |
Extending selectionSelect the nearest character |
F8 then ← → |
Shift + Function keysReduce the size of a selection |
↑ Shift + F8 |
Extending selectionExtend a selection one character to the right |
↑ Shift + → |
Extending selectionExtend a selection one character to the left |
↑ Shift + ← |
Extending selectionExtend a selection to the end of a word |
Ctrl + ↑ Shift + → |
Extending selectionExtend a selection to the beginning of a word |
Ctrl + ↑ Shift + ← |
Extending selectionExtend a selection to the end of a line |
↑ Shift + End |
Extending selectionExtend a selection to the beginning of a line |
↑ Shift + Home |
Extending selectionExtend a selection one line down |
↑ Shift + ↓ |
Extending selectionExtend a selection one line up |
↑ Shift + ↑ |
Extending selectionExtend a selection to the end of a paragraph |
Ctrl + ↑ Shift + ↓ |
Extending selectionExtend a selection to the beginning of a paragraph |
Ctrl + ↑ Shift + ↑ |
Extending selectionExtend a selection one screen down |
Shift + Page Down |
Extending selectionExtend a selection one screen up |
Shift + Page Up |
Extending selectionExtend a selection to the beginning of a document |
Ctrl + ↑ Shift + Home |
Extending selectionExtend a selection to the end of a document |
Ctrl + ↑ Shift + End |
Extending selectionExtend a selection to the end of a window |
Alt + Ctrl + Shift + Page Down |
Extending selectionExtend a selection to include the entire document |
Ctrl + A |
Ctrl + Shift + Function keysExtend a selection or block |
Ctrl + ↑ Shift + F8 then ← ↑ → ↓ |
Extending selectionExtend a selection to a specific location in a document |
F8 + ← ↑ → ↓ |
Delete text and graphicsDelete one character to the left |
⬅ Backspace |
Delete text and graphicsDelete one word to the left |
Ctrl + ⬅ Backspace |
Delete text and graphicsDelete one character to the right |
Del |
Delete text and graphicsDelete one word to the right |
Ctrl + Del |
Copy and move text and graphicsCut selected text or graphics to the Office Clipboard. |
Ctrl + X |
Delete text and graphicsUndo the last action |
Ctrl + Z |
Ctrl + Function keysCut to the Spike |
Ctrl + F3 |
Copy and move text and graphicsOpen the Office Clipboard |
Alt + H then F then O |
Copy and move text and graphicsCopy selected text or graphics to the Office Clipboard. |
Ctrl + C |
Copy and move text and graphicsPaste the most recent addition or pasted item from the Office Clipboard. |
Ctrl + V |
Copy and move text and graphicsMove text or graphics once. |
F2 then Mouse movement then ⤶ Enter |
Copy and move text and graphicsCopy text or graphics once. |
↑ Shift + F2 then Mouse movement then ⤶ Enter |
Alt + Function keysCreate a new Building Block |
Alt + F3 |
Ctrl + Shift + Function keysInsert the contents of the Spike |
Ctrl + ↑ Shift + F3 |
Copy and move text and graphicsCopy the header or footer used in the previous section of the document. |
Alt + ↑ Shift + R |
Select text and graphics in a table(press arrow keys repeatedly) Extend a selection to adjacent cells |
↑ Shift + ← ↑ → ↓ |
Select text and graphics in a tableSelect the column from top to bottom |
Shift + Alt + Page Down |
Select text and graphics in a tableSelect the column from bottom to top |
Shift + Alt + Page Up |
Select text and graphics in a table(with Num Lock off) Select an entire table |
Alt + Num 5 |
Move within a tableTo the first cell in a row |
Alt + Home |
Move within a tableTo the last cell in a row |
Alt + End |
Move within a tableTo the first cell in a column |
Alt + Page Up |
Move within a tableTo the last cell in a column |
Alt + Page Down |
Format charactersOpen the Font dialog box to change the formatting of characters. |
Ctrl + D |
Shift + Function keysChange the case of letters |
↑ Shift + F3 |
Format charactersFormat all letters as capitals |
Ctrl + ↑ Shift + A |
Format charactersApply bold formatting |
Ctrl + B |
Format charactersApply an underline |
Ctrl + U |
Format charactersUnderline words but not spaces |
Ctrl + ↑ Shift + W |
Format charactersDouble-underline text |
Ctrl + ↑ Shift + D |
Format charactersApply hidden text formatting |
Ctrl + ↑ Shift + H |
Format charactersApply italic formatting |
Ctrl + I |
Format charactersFormat letters as small capitals |
Ctrl + ↑ Shift + K |
Format charactersApply subscript formatting (automatic spacing) |
Ctrl + = |
Format charactersApply superscript formatting (automatic spacing) |
Ctrl + ↑ Shift + + |
Language bar: Turn on East Asian Input Method EditorsTurn Chinese Input Method Editor (IME) on 101 keyboard on or off |
Ctrl + Space |
Format charactersChange the selection to the Symbol font |
Ctrl + ↑ Shift + Q |
Change or resize fontOpen the Font dialog box to change the font. |
Ctrl + ↑ Shift + F |
Change or resize fontIncrease the font size |
Ctrl + ↑ Shift + > |
Change or resize fontDecrease the font size |
Ctrl + ↑ Shift + < |
Change or resize fontIncrease the font size by 1 point |
Ctrl + ] |
Change or resize fontDecrease the font size by 1 point |
Ctrl + [ |
Copy and review text formatsCopy formats. |
Ctrl + ↑ Shift + C |
Copy and review text formatsPaste formats. |
Ctrl + ↑ Shift + V |
Change paragraph alignmentSwitch a paragraph between centered and left-aligned. |
Ctrl + E |
Change paragraph alignmentSwitch a paragraph between justified and left-aligned |
Ctrl + J |
Change paragraph alignmentSwitch a paragraph between right-aligned and left-aligned |
Ctrl + R |
Change paragraph alignmentLeft align a paragraph |
Ctrl + L |
Change paragraph alignmentIndent a paragraph from the left |
Ctrl + M |
Change paragraph alignmentRemove a paragraph indent from the left |
Ctrl + ↑ Shift + M |
Change paragraph alignmentCreate a hanging indent |
Ctrl + T |
Change paragraph alignmentReduce a hanging indent |
Ctrl + ↑ Shift + T |
Change paragraph alignmentRemove paragraph formatting |
Ctrl + Q |
Copy and review text formats(asterisk on numeric keypad does not work) Display nonprinting characters |
Ctrl + ↑ Shift + * |
Shift + Function keysStart context-sensitive Help or reveal formatting |
↑ Shift + F1 |
Set line spacingSingle-space lines. |
Ctrl + 1 |
Set line spacingDouble-space lines. |
Ctrl + 2 |
Set line spacingSet 1.5-line spacing. |
Ctrl + 5 |
Set line spacingAdd or remove one line space preceding a paragraph |
Ctrl + 0 |
Apply styles to paragraphsOpen Apply Styles task pane. |
Ctrl + ↑ Shift + S |
Apply styles to paragraphsOpen Styles task pane. |
Alt + Ctrl + ↑ Shift + S |
Apply styles to paragraphsStart AutoFormat. |
Alt + Ctrl + K |
Apply styles to paragraphsApply the Heading 1 style |
Alt + Ctrl + 1 |
Apply styles to paragraphsApply the Heading 2 style |
Alt + Ctrl + 2 |
Apply styles to paragraphsApply the Heading 3 style |
Alt + Ctrl + 3 |
Ctrl + Function keysInsert an empty field |
Ctrl + F9 |
Insert special charactersA line break |
↑ Shift + ⤶ Enter |
Insert special charactersA page break |
Ctrl + ⤶ Enter |
Insert special charactersA column break |
Ctrl + ↑ Shift + ⤶ Enter |
Insert special charactersAn em dash |
Alt + Ctrl + Num - |
Insert special charactersAn en dash |
Ctrl + Num - |
Insert special charactersAn optional hyphen |
Ctrl + - |
Insert special charactersA nonbreaking hyphen |
Ctrl + ↑ Shift + - |
Insert special charactersA nonbreaking space |
Ctrl + ↑ Shift + Space |
Insert special charactersThe copyright symbol |
Alt + Ctrl + C |
Insert special charactersThe registered trademark symbol |
Alt + Ctrl + R |
Insert special charactersThe trademark symbol |
Alt + Ctrl + T |
Insert special charactersAn ellipsis |
Alt + Ctrl + . |
Insert special charactersA single opening quotation mark |
Ctrl + ` then ` |
Insert special charactersA single closing quotation mark |
Ctrl + ' then ' |
Insert special charactersDouble opening quotation marks |
Ctrl + ` then ↑ Shift + ' |
Insert special charactersDouble closing quotation marks |
Ctrl + ' then ↑ Shift + ' |
Insert characters by using character codesFind out the Unicode character code for the selected character |
Alt + X |
Adding objectsOpen object dialog box. Then Press down arrow to select an object type and press Enter to create an object |
Alt then N then J then J |
Mail merge and fieldsPreview a mail merge |
Alt + ↑ Shift + K |
Mail merge and fieldsMerge a document |
Alt + ↑ Shift + N |
Mail merge and fieldsPrint the merged document |
Alt + ↑ Shift + M |
Mail merge and fieldsEdit a mail-merge data document |
Alt + ↑ Shift + E |
Mail merge and fieldsInsert a merge field |
Alt + ↑ Shift + F |
Mail merge: Working with fieldsInsert a DATE field |
Alt + ↑ Shift + D |
Mail merge: Working with fieldsInsert a LISTNUM field |
Alt + Ctrl + L |
Mail merge: Working with fieldsInsert a Page field |
Alt + ↑ Shift + P |
Mail merge: Working with fieldsInsert a TIME field |
Alt + ↑ Shift + T |
Ctrl + Shift + Function keysUpdate linked information in a Word source document |
Ctrl + ↑ Shift + F7 |
Ctrl + Shift + Function keysUnlink a field |
Ctrl + ↑ Shift + F9 |
Shift + Function keysSwitch between a field code and its result |
↑ Shift + F9 |
Alt + Function keysSwitch between all field codes and their results |
Alt + F9 |
Alt + Shift + Function keysRun GOTOBUTTON or MACROBUTTON from the field that displays the field results |
Alt + ↑ Shift + F9 |
Function key referenceGo to the next field |
F11 |
Shift + Function keysGo to the previous field |
↑ Shift + F11 |
Ctrl + Function keysLock a field |
Ctrl + F11 |
Ctrl + Shift + Function keysUnlock a field |
Ctrl + ↑ Shift + F11 |
Language bar: Set proofing languageOpen the Set Proofing Language dialog box |
Alt + R then U then L |
Language bar: Set proofing languageSet default languages |
Alt + R then L |
Language bar: Turn on East Asian Input Method EditorsTurn Japanese Input Method Editor (IME) on 101 keyboard on or off |
Alt + ~ |
Function key referenceGet Help or visit Office.com. |
F1 |
Function key referenceMove text or graphics |
F2 |
Function key referenceRepeat the last action |
F4 |
Function key referenceChoose the Go To command (Home tab). |
F5 |
Function key referenceChoose the Spelling command (Review tab) |
F7 |
Function key referenceChoose the Save As command |
F12 |
Shift + Function keysCopy text. |
↑ Shift + F2 |
Shift + Function keysRepeat a Find or Go To action |
↑ Shift + F4 |
Shift + Function keysGo to the previous pane or frame (after pressing F6) |
↑ Shift + F6 |
Shift + Function keysChoose the Thesaurus command (Review tab, Proofing group) |
↑ Shift + F7 |
Shift + Function keysChoose the Save command |
↑ Shift + F12 |
Ctrl + Function keysChoose the Print Preview command. |
Ctrl + F2 |
Ctrl + Function keysClose the window |
Ctrl + F4 |
Ctrl + Function keysGo to the next window |
Ctrl + F6 |
Ctrl + Function keysMaximize the document window |
Ctrl + F10 |
Ctrl + Function keysChoose the Open command |
Ctrl + F12 |
Ctrl + Shift + Function keysEdit a bookmark |
Ctrl + ↑ Shift + F5 |
Ctrl + Shift + Function keysGo to the previous window |
Ctrl + ↑ Shift + F6 |
Ctrl + Shift + Function keysChoose the Print command |
Ctrl + ↑ Shift + F12 |
Alt + Function keysGo to the next field |
Alt + F1 |
Alt + Function keysExit Word |
Alt + F4 |
Alt + Function keysRestore the program window size |
Alt + F5 |
Alt + Function keysMove from an open dialog box back to the document, for dialog boxes that support this behavior |
Alt + F6 |
Alt + Function keysFind the next misspelling or grammatical error |
Alt + F7 |
Alt + Function keysRun a macro |
Alt + F8 |
Alt + Function keysDisplay the Selection task pane |
Alt + F10 |
Alt + Function keysDisplay Microsoft Visual Basic code |
Alt + F11 |
Alt + Shift + Function keysGo to the previous field |
Alt + ↑ Shift + F1 |
Alt + Shift + Function keysChoose the Save command |
Alt + ↑ Shift + F2 |
Alt + Shift + Function keysDisplay a menu or message for an available action |
Alt + ↑ Shift + F10 |
Alt + Shift + Function keysChoose Table of Contents button in the Table of Contents container when the container is active. |
Alt + ↑ Shift + F12 |
Ctrl + Alt + Function keysDisplay Microsoft System Information |
Ctrl + Alt + F1 |
Ctrl + Alt + Function keysChoose the Open command |
Ctrl + Alt + F2 |