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All hotkeys for Microsoft Word 2016

Ribbon: Access keys To use Backstage view, open the File page	`Alt` + `F`
Ribbon: Access keys To use themes, colors, and effects, such as page borders, open the Design tab	`Alt` + `G`
Ribbon: Access keys To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab	`Alt` + `H`
Ribbon: Access keys To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab	`Alt` + `M`
Ribbon: Access keys To insert tables, pictures and shapes, headers, or text boxes, open Insert tab	`Alt` + `N`
Ribbon: Access keys To work with page margins, page orientation, indentation, and spacing, open Layout tab.	`Alt` + `P`
Insert or mark table of contents, footnotes and citations Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)	`Alt` + `Q`
Ribbon: Access keys To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab	`Alt` + `R`
Ribbon: Access keys To add a table of contents, footnotes, or a table of citations, open the References tab	`Alt` + `S`
Ribbon: Access keys To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents	`Alt` + `W`
Insert characters by using character codes while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad	`Alt`
Function key reference Show KeyTips	`F10`
Move within a table To the next cell in a row	`⭾ Tab`
Move within a table To the previous cell in a row	`↑ Shift` + `⭾ Tab`
Print and preview documents Move around the preview page when zoomed in	`← ↑ → ↓`
Ctrl + Function keys Expand or collapse the ribbon	`Ctrl` + `F1`
Shift + Function keys Display a shortcut menu	`↑ Shift` + `F10`
Function key reference Go to the next pane or frame	`F6`
Ribbon: Change focus by using the keyboard Open a selected menu or gallery on the ribbon	`Space`
Insert special characters (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry	`⤶ Enter`
Ribbon: Change focus by using the keyboard Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)	`Ctrl` + `Alt` + `5` then `⭾ Tab`
Extending selection Turn extend mode off.	`Esc`
Create and edit documents Create a new document	`Ctrl` + `N`
Create and edit documents Open a document	`Ctrl` + `O`
Create and edit documents Close a document	`Ctrl` + `W`
Create and edit documents Remove the document window split	`Alt` + `Ctrl` + `S`
Check spelling and review changes in a document Close the Reviewing Pane if it is open.	`Alt` + `↑ Shift` + `C`
Create and edit documents Save a document	`Ctrl` + `S`
Work with web content Insert a hyperlink	`Ctrl` + `K`
Work with web content Go back one page	`Alt` + `←`
Work with web content Go forward one page	`Alt` + `→`
Function key reference Update the selected fields	`F9`
Print and preview documents Print a document	`Ctrl` + `P`
Print and preview documents Switch to print preview	`Alt` + `Ctrl` + `I`
Move around in a document Up one screen (scrolling)	`Page Up`
Move around in a document Down one screen (scrolling)	`Page Down`
Move around in a document To the beginning of a document	`Ctrl` + `Home`
Move around in a document To the end of a document	`Ctrl` + `End`
Check spelling and review changes in a document Insert a comment (in the Revision task pane)	`Alt` + `R` then `C`
Check spelling and review changes in a document Turn change tracking on or off	`Ctrl` + `↑ Shift` + `E`
Check spelling and review changes in a document Select Review tab on ribbon	`Alt` + `R` then `↓`
Check spelling and review changes in a document Select Spelling & Grammar	`Alt` + `R` then `S`
Find, replace, and go to specific items Open the search box in the Navigation task pane	`Ctrl` + `F`
Find, replace, and go to specific items Replace text, specific formatting, and special item.	`Ctrl` + `H`
Find, replace, and go to specific items Go to a page, bookmark, footnote, table, comment, graphic, or other location	`Ctrl` + `G`
Find, replace, and go to specific items Switch between the last four places that you have edited	`Alt` + `Ctrl` + `Z`
Move around in a document One character to the left	`←`
Language bar: Turn on East Asian Input Method Editors Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off	`→`
Move around in a document One word to the left	`Ctrl` + `←`
Move around in a document One word to the right	`Ctrl` + `→`
Move around in a document One paragraph up	`Ctrl` + `↑`
Move around in a document One paragraph down	`Ctrl` + `↓`
Move within a table To the previous row	`↑`
Language bar: Set proofing language Review list of proofing languages	`↓`
Move through document in Read View mode Go to end of document.	`End`
Move through document in Read View mode Go to beginning of document	`Home`
Move around in a document To the top of the window	`Alt` + `Ctrl` + `Page Up`
Move around in a document To the end of the window	`Alt` + `Ctrl` + `Page Down`
Move around in a document To the top of the next page	`Ctrl` + `Page Down`
Move around in a document To the top of the previous page	`Ctrl` + `Page Up`
Shift + Function keys Move to the last change	`↑ Shift` + `F5`
Insert or mark table of contents, footnotes and citations Mark a table of contents entry	`Alt` + `↑ Shift` + `O`
Insert or mark table of contents, footnotes and citations Mark a table of authorities entry (citation).	`Alt` + `↑ Shift` + `I`
Insert or mark table of contents, footnotes and citations Mark an index entry	`Alt` + `↑ Shift` + `X`
Insert or mark table of contents, footnotes and citations Insert a footnote	`Alt` + `Ctrl` + `F`
Insert or mark table of contents, footnotes and citations Insert an endnote	`Alt` + `Ctrl` + `D`
Insert or mark table of contents, footnotes and citations Go to next footnote (in Word 2016)	`Alt` + `↑ Shift` + `>`
Insert or mark table of contents, footnotes and citations Go to previous footnote (in Word 2016)	`Alt` + `↑ Shift` + `<`
Switch to another view of the document Switch to Read Mode view	`Alt` + `W` then `F`
Switch to another view of the document Switch to Print Layout view	`Alt` + `Ctrl` + `P`
Switch to another view of the document Switch to Outline view	`Alt` + `Ctrl` + `O`
Switch to another view of the document Switch to Draft view	`Alt` + `Ctrl` + `N`
Working with headings in Outline view Promote a paragraph	`Alt` + `↑ Shift` + `←`
Working with headings in Outline view Demote a paragraph.	`Alt` + `↑ Shift` + `→`
Apply styles to paragraphs Apply the Normal style	`Ctrl` + `↑ Shift` + `N`
Move within a table Row up	`Alt` + `↑ Shift` + `↑`
Move within a table Row down	`Alt` + `↑ Shift` + `↓`
Working with headings in Outline view Expand text under a heading	`Alt` + `↑ Shift` + `+`
Working with headings in Outline view Collapse text under a heading	`Alt` + `↑ Shift` + `-`
Working with headings in Outline view Expand or collapse all text or headings	`Alt` + `↑ Shift` + `A`
Working with headings in Outline view Hide or display character formatting	`/`
Working with headings in Outline view Show the first line of text or all text	`Alt` + `↑ Shift` + `L`
Working with headings in Outline view Show all headings with the Heading 1 style	`Alt` + `↑ Shift` + `1`
Working with headings in Outline view Show all headings up to Heading 1-9.	`Alt` + `↑ Shift` + `Num 1` - `Num 9`
Insert paragraphs and tab characters in a table Tab characters in a cell	`Ctrl` + `⭾ Tab`
Move through document in Read View mode Go to page 1-9	`1` - `9`
Function key reference Extend a selection	`F8`
Extending selection Select the nearest character	`F8` then `← →`
Shift + Function keys Reduce the size of a selection	`↑ Shift` + `F8`
Extending selection Extend a selection one character to the right	`↑ Shift` + `→`
Extending selection Extend a selection one character to the left	`↑ Shift` + `←`
Extending selection Extend a selection to the end of a word	`Ctrl` + `↑ Shift` + `→`
Extending selection Extend a selection to the beginning of a word	`Ctrl` + `↑ Shift` + `←`
Extending selection Extend a selection to the end of a line	`↑ Shift` + `End`
Extending selection Extend a selection to the beginning of a line	`↑ Shift` + `Home`
Extending selection Extend a selection one line down	`↑ Shift` + `↓`
Extending selection Extend a selection one line up	`↑ Shift` + `↑`
Extending selection Extend a selection to the end of a paragraph	`Ctrl` + `↑ Shift` + `↓`
Extending selection Extend a selection to the beginning of a paragraph	`Ctrl` + `↑ Shift` + `↑`
Extending selection Extend a selection one screen down	`Shift` + `Page Down`
Extending selection Extend a selection one screen up	`Shift` + `Page Up`
Extending selection Extend a selection to the beginning of a document	`Ctrl` + `↑ Shift` + `Home`
Extending selection Extend a selection to the end of a document	`Ctrl` + `↑ Shift` + `End`
Extending selection Extend a selection to the end of a window	`Alt` + `Ctrl` + `Shift` + `Page Down`
Extending selection Extend a selection to include the entire document	`Ctrl` + `A`
Ctrl + Shift + Function keys Extend a selection or block	`Ctrl` + `↑ Shift` + `F8` then `← ↑ → ↓`
Extending selection Extend a selection to a specific location in a document	`F8` + `← ↑ → ↓`
Delete text and graphics Delete one character to the left	`⬅ Backspace`
Delete text and graphics Delete one word to the left	`Ctrl` + `⬅ Backspace`
Delete text and graphics Delete one character to the right	`Del`
Delete text and graphics Delete one word to the right	`Ctrl` + `Del`
Copy and move text and graphics Cut selected text or graphics to the Office Clipboard.	`Ctrl` + `X`
Delete text and graphics Undo the last action	`Ctrl` + `Z`
Ctrl + Function keys Cut to the Spike	`Ctrl` + `F3`
Copy and move text and graphics Open the Office Clipboard	`Alt` + `H` then `F` then `O`
Copy and move text and graphics Copy selected text or graphics to the Office Clipboard.	`Ctrl` + `C`
Copy and move text and graphics Paste the most recent addition or pasted item from the Office Clipboard.	`Ctrl` + `V`
Copy and move text and graphics Move text or graphics once.	`F2` then `Mouse movement` then `⤶ Enter`
Copy and move text and graphics Copy text or graphics once.	`↑ Shift` + `F2` then `Mouse movement` then `⤶ Enter`
Alt + Function keys Create a new Building Block	`Alt` + `F3`
Ctrl + Shift + Function keys Insert the contents of the Spike	`Ctrl` + `↑ Shift` + `F3`
Copy and move text and graphics Copy the header or footer used in the previous section of the document.	`Alt` + `↑ Shift` + `R`
Select text and graphics in a table (press arrow keys repeatedly) Extend a selection to adjacent cells	`↑ Shift` + `← ↑ → ↓`
Select text and graphics in a table Select the column from top to bottom	`Shift` + `Alt` + `Page Down`
Select text and graphics in a table Select the column from bottom to top	`Shift` + `Alt` + `Page Up`
Select text and graphics in a table (with Num Lock off) Select an entire table	`Alt` + `Num 5`
Move within a table To the first cell in a row	`Alt` + `Home`
Move within a table To the last cell in a row	`Alt` + `End`
Move within a table To the first cell in a column	`Alt` + `Page Up`
Move within a table To the last cell in a column	`Alt` + `Page Down`
Format characters Open the Font dialog box to change the formatting of characters.	`Ctrl` + `D`
Shift + Function keys Change the case of letters	`↑ Shift` + `F3`
Format characters Format all letters as capitals	`Ctrl` + `↑ Shift` + `A`
Format characters Apply bold formatting	`Ctrl` + `B`
Format characters Apply an underline	`Ctrl` + `U`
Format characters Underline words but not spaces	`Ctrl` + `↑ Shift` + `W`
Format characters Double-underline text	`Ctrl` + `↑ Shift` + `D`
Format characters Apply hidden text formatting	`Ctrl` + `↑ Shift` + `H`
Format characters Apply italic formatting	`Ctrl` + `I`
Format characters Format letters as small capitals	`Ctrl` + `↑ Shift` + `K`
Format characters Apply subscript formatting (automatic spacing)	`Ctrl` + `=`
Format characters Apply superscript formatting (automatic spacing)	`Ctrl` + `↑ Shift` + `+`
Language bar: Turn on East Asian Input Method Editors Turn Chinese Input Method Editor (IME) on 101 keyboard on or off	`Ctrl` + `Space`
Format characters Change the selection to the Symbol font	`Ctrl` + `↑ Shift` + `Q`
Change or resize font Open the Font dialog box to change the font.	`Ctrl` + `↑ Shift` + `F`
Change or resize font Increase the font size	`Ctrl` + `↑ Shift` + `>`
Change or resize font Decrease the font size	`Ctrl` + `↑ Shift` + `<`
Change or resize font Increase the font size by 1 point	`Ctrl` + `]`
Change or resize font Decrease the font size by 1 point	`Ctrl` + `[`
Copy and review text formats Copy formats.	`Ctrl` + `↑ Shift` + `C`
Copy and review text formats Paste formats.	`Ctrl` + `↑ Shift` + `V`
Change paragraph alignment Switch a paragraph between centered and left-aligned.	`Ctrl` + `E`
Change paragraph alignment Switch a paragraph between justified and left-aligned	`Ctrl` + `J`
Change paragraph alignment Switch a paragraph between right-aligned and left-aligned	`Ctrl` + `R`
Change paragraph alignment Left align a paragraph	`Ctrl` + `L`
Change paragraph alignment Indent a paragraph from the left	`Ctrl` + `M`
Change paragraph alignment Remove a paragraph indent from the left	`Ctrl` + `↑ Shift` + `M`
Change paragraph alignment Create a hanging indent	`Ctrl` + `T`
Change paragraph alignment Reduce a hanging indent	`Ctrl` + `↑ Shift` + `T`
Change paragraph alignment Remove paragraph formatting	`Ctrl` + `Q`
Copy and review text formats (asterisk on numeric keypad does not work) Display nonprinting characters	`Ctrl` + `↑ Shift` + `*`
Shift + Function keys Start context-sensitive Help or reveal formatting	`↑ Shift` + `F1`
Set line spacing Single-space lines.	`Ctrl` + `1`
Set line spacing Double-space lines.	`Ctrl` + `2`
Set line spacing Set 1.5-line spacing.	`Ctrl` + `5`
Set line spacing Add or remove one line space preceding a paragraph	`Ctrl` + `0`
Apply styles to paragraphs Open Apply Styles task pane.	`Ctrl` + `↑ Shift` + `S`
Apply styles to paragraphs Open Styles task pane.	`Alt` + `Ctrl` + `↑ Shift` + `S`
Apply styles to paragraphs Start AutoFormat.	`Alt` + `Ctrl` + `K`
Apply styles to paragraphs Apply the Heading 1 style	`Alt` + `Ctrl` + `1`
Apply styles to paragraphs Apply the Heading 2 style	`Alt` + `Ctrl` + `2`
Apply styles to paragraphs Apply the Heading 3 style	`Alt` + `Ctrl` + `3`
Ctrl + Function keys Insert an empty field	`Ctrl` + `F9`
Insert special characters A line break	`↑ Shift` + `⤶ Enter`
Insert special characters A page break	`Ctrl` + `⤶ Enter`
Insert special characters A column break	`Ctrl` + `↑ Shift` + `⤶ Enter`
Insert special characters An em dash	`Alt` + `Ctrl` + `Num -`
Insert special characters An en dash	`Ctrl` + `Num -`
Insert special characters An optional hyphen	`Ctrl` + `-`
Insert special characters A nonbreaking hyphen	`Ctrl` + `↑ Shift` + `-`
Insert special characters A nonbreaking space	`Ctrl` + `↑ Shift` + `Space`
Insert special characters The copyright symbol	`Alt` + `Ctrl` + `C`
Insert special characters The registered trademark symbol	`Alt` + `Ctrl` + `R`
Insert special characters The trademark symbol	`Alt` + `Ctrl` + `T`
Insert special characters An ellipsis	`Alt` + `Ctrl` + `.`
Insert special characters A single opening quotation mark	`Ctrl` + ` then `
Insert special characters A single closing quotation mark	`Ctrl` + `'` then `'`
Insert special characters Double opening quotation marks	`Ctrl` + ` then `↑ Shift` + `'`
Insert special characters Double closing quotation marks	`Ctrl` + `'` then `↑ Shift` + `'`
Insert characters by using character codes Find out the Unicode character code for the selected character	`Alt` + `X`
Adding objects Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object	`Alt` then `N` then `J` then `J`
Mail merge and fields Preview a mail merge	`Alt` + `↑ Shift` + `K`
Mail merge and fields Merge a document	`Alt` + `↑ Shift` + `N`
Mail merge and fields Print the merged document	`Alt` + `↑ Shift` + `M`
Mail merge and fields Edit a mail-merge data document	`Alt` + `↑ Shift` + `E`
Mail merge and fields Insert a merge field	`Alt` + `↑ Shift` + `F`
Mail merge: Working with fields Insert a DATE field	`Alt` + `↑ Shift` + `D`
Mail merge: Working with fields Insert a LISTNUM field	`Alt` + `Ctrl` + `L`
Mail merge: Working with fields Insert a Page field	`Alt` + `↑ Shift` + `P`
Mail merge: Working with fields Insert a TIME field	`Alt` + `↑ Shift` + `T`
Ctrl + Shift + Function keys Update linked information in a Word source document	`Ctrl` + `↑ Shift` + `F7`
Ctrl + Shift + Function keys Unlink a field	`Ctrl` + `↑ Shift` + `F9`
Shift + Function keys Switch between a field code and its result	`↑ Shift` + `F9`
Alt + Function keys Switch between all field codes and their results	`Alt` + `F9`
Alt + Shift + Function keys Run GOTOBUTTON or MACROBUTTON from the field that displays the field results	`Alt` + `↑ Shift` + `F9`
Function key reference Go to the next field	`F11`
Shift + Function keys Go to the previous field	`↑ Shift` + `F11`
Ctrl + Function keys Lock a field	`Ctrl` + `F11`
Ctrl + Shift + Function keys Unlock a field	`Ctrl` + `↑ Shift` + `F11`
Language bar: Set proofing language Open the Set Proofing Language dialog box	`Alt` + `R` then `U` then `L`
Language bar: Set proofing language Set default languages	`Alt` + `R` then `L`
Language bar: Turn on East Asian Input Method Editors Turn Japanese Input Method Editor (IME) on 101 keyboard on or off	`Alt` + `~`
Function key reference Get Help or visit Office.com.	`F1`
Function key reference Move text or graphics	`F2`
Function key reference Repeat the last action	`F4`
Function key reference Choose the Go To command (Home tab).	`F5`
Function key reference Choose the Spelling command (Review tab)	`F7`
Function key reference Choose the Save As command	`F12`
Shift + Function keys Copy text.	`↑ Shift` + `F2`
Shift + Function keys Repeat a Find or Go To action	`↑ Shift` + `F4`
Shift + Function keys Go to the previous pane or frame (after pressing F6)	`↑ Shift` + `F6`
Shift + Function keys Choose the Thesaurus command (Review tab, Proofing group)	`↑ Shift` + `F7`
Shift + Function keys Choose the Save command	`↑ Shift` + `F12`
Ctrl + Function keys Choose the Print Preview command.	`Ctrl` + `F2`
Ctrl + Function keys Close the window	`Ctrl` + `F4`
Ctrl + Function keys Go to the next window	`Ctrl` + `F6`
Ctrl + Function keys Maximize the document window	`Ctrl` + `F10`
Ctrl + Function keys Choose the Open command	`Ctrl` + `F12`
Ctrl + Shift + Function keys Edit a bookmark	`Ctrl` + `↑ Shift` + `F5`
Ctrl + Shift + Function keys Go to the previous window	`Ctrl` + `↑ Shift` + `F6`
Ctrl + Shift + Function keys Choose the Print command	`Ctrl` + `↑ Shift` + `F12`
Alt + Function keys Go to the next field	`Alt` + `F1`
Alt + Function keys Exit Word	`Alt` + `F4`
Alt + Function keys Restore the program window size	`Alt` + `F5`
Alt + Function keys Move from an open dialog box back to the document, for dialog boxes that support this behavior	`Alt` + `F6`
Alt + Function keys Find the next misspelling or grammatical error	`Alt` + `F7`
Alt + Function keys Run a macro	`Alt` + `F8`
Alt + Function keys Display the Selection task pane	`Alt` + `F10`
Alt + Function keys Display Microsoft Visual Basic code	`Alt` + `F11`
Alt + Shift + Function keys Go to the previous field	`Alt` + `↑ Shift` + `F1`
Alt + Shift + Function keys Choose the Save command	`Alt` + `↑ Shift` + `F2`
Alt + Shift + Function keys Display a menu or message for an available action	`Alt` + `↑ Shift` + `F10`
Alt + Shift + Function keys Choose Table of Contents button in the Table of Contents container when the container is active.	`Alt` + `↑ Shift` + `F12`
Ctrl + Alt + Function keys Display Microsoft System Information	`Ctrl` + `Alt` + `F1`
Ctrl + Alt + Function keys Choose the Open command	`Ctrl` + `Alt` + `F2`