Microsoft Word 2016

Insert special characters

A single closing quotation mark

Ctrl + ' then '

All hotkeys for Microsoft Word 2016

Ribbon: Access keys
To use Backstage view, open the File page

Alt + F

Ribbon: Access keys
To use themes, colors, and effects, such as page borders, open the Design tab

Alt + G

Ribbon: Access keys
To use common formatting commands, paragraph styles, or to use the Find tool, open Home tab

Alt + H

Ribbon: Access keys
To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab

Alt + M

Ribbon: Access keys
To insert tables, pictures and shapes, headers, or text boxes, open Insert tab

Alt + N

Ribbon: Access keys
To work with page margins, page orientation, indentation, and spacing, open Layout tab.

Alt + P

Insert or mark table of contents, footnotes and citations
Go to "Tell me what you want to do" and Smart Lookup (in Word 2016)

Alt + Q

Ribbon: Access keys
To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab

Alt + R

Ribbon: Access keys
To add a table of contents, footnotes, or a table of citations, open the References tab

Alt + S

Ribbon: Access keys
To choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents

Alt + W

Insert characters by using character codes
while holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad

Alt

Function key reference
Show KeyTips

F10

Move within a table
To the next cell in a row

⭾ Tab

Move within a table
To the previous cell in a row

↑   Shift + ⭾ Tab

Print and preview documents
Move around the preview page when zoomed in

← ↑ → ↓

Ctrl + Function keys
Expand or collapse the ribbon

Ctrl + F1

Shift + Function keys
Display a shortcut menu

↑   Shift + F10

Function key reference
Go to the next pane or frame

F6

Ribbon: Change focus by using the keyboard
Open a selected menu or gallery on the ribbon

Space

Insert special characters
(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry

⤶ Enter

Ribbon: Change focus by using the keyboard
Cycle through floating shapes, such as text boxes or images (press Tab repeatedly)

Ctrl + Alt + 5 then ⭾ Tab

Extending selection
Turn extend mode off.

Esc

Create and edit documents
Create a new document

Ctrl + N

Create and edit documents
Open a document

Ctrl + O

Create and edit documents
Close a document

Ctrl + W

Create and edit documents
Remove the document window split

Alt + Ctrl + S

Check spelling and review changes in a document
Close the Reviewing Pane if it is open.

Alt + ↑   Shift + C

Create and edit documents
Save a document

Ctrl + S

Work with web content
Insert a hyperlink

Ctrl + K

Work with web content
Go back one page

Alt +

Work with web content
Go forward one page

Alt +

Function key reference
Update the selected fields

F9

Print and preview documents
Print a document

Ctrl + P

Print and preview documents
Switch to print preview

Alt + Ctrl + I

Move around in a document
Up one screen (scrolling)

Page Up

Move around in a document
Down one screen (scrolling)

Page Down

Move around in a document
To the beginning of a document

Ctrl + Home

Move around in a document
To the end of a document

Ctrl + End

Check spelling and review changes in a document
Insert a comment (in the Revision task pane)

Alt + R then C

Check spelling and review changes in a document
Turn change tracking on or off

Ctrl + ↑   Shift + E

Check spelling and review changes in a document
Select Review tab on ribbon

Alt + R then

Check spelling and review changes in a document
Select Spelling & Grammar

Alt + R then S

Find, replace, and go to specific items
Open the search box in the Navigation task pane

Ctrl + F

Find, replace, and go to specific items
Replace text, specific formatting, and special item.

Ctrl + H

Find, replace, and go to specific items
Go to a page, bookmark, footnote, table, comment, graphic, or other location

Ctrl + G

Find, replace, and go to specific items
Switch between the last four places that you have edited

Alt + Ctrl + Z

Move around in a document
One character to the left

Language bar: Turn on East Asian Input Method Editors
Alt Turn Korean Input Method Editor (IME) on 101 keyboard on or off

Move around in a document
One word to the left

Ctrl +

Move around in a document
One word to the right

Ctrl +

Move around in a document
One paragraph up

Ctrl +

Move around in a document
One paragraph down

Ctrl +

Move within a table
To the previous row

Language bar: Set proofing language
Review list of proofing languages

Move through document in Read View mode
Go to end of document.

End

Move through document in Read View mode
Go to beginning of document

Home

Move around in a document
To the top of the window

Alt + Ctrl + Page Up

Move around in a document
To the end of the window

Alt + Ctrl + Page Down

Move around in a document
To the top of the next page

Ctrl + Page Down

Move around in a document
To the top of the previous page

Ctrl + Page Up

Shift + Function keys
Move to the last change

↑   Shift + F5

Insert or mark table of contents, footnotes and citations
Mark a table of contents entry

Alt + ↑   Shift + O

Insert or mark table of contents, footnotes and citations
Mark a table of authorities entry (citation).

Alt + ↑   Shift + I

Insert or mark table of contents, footnotes and citations
Mark an index entry

Alt + ↑   Shift + X

Insert or mark table of contents, footnotes and citations
Insert a footnote

Alt + Ctrl + F

Insert or mark table of contents, footnotes and citations
Insert an endnote

Alt + Ctrl + D

Insert or mark table of contents, footnotes and citations
Go to next footnote (in Word 2016)

Alt + ↑   Shift + >

Insert or mark table of contents, footnotes and citations
Go to previous footnote (in Word 2016)

Alt + ↑   Shift + <

Switch to another view of the document
Switch to Read Mode view

Alt + W then F

Switch to another view of the document
Switch to Print Layout view

Alt + Ctrl + P

Switch to another view of the document
Switch to Outline view

Alt + Ctrl + O

Switch to another view of the document
Switch to Draft view

Alt + Ctrl + N

Working with headings in Outline view
Promote a paragraph

Alt + ↑   Shift +

Working with headings in Outline view
Demote a paragraph.

Alt + ↑   Shift +

Apply styles to paragraphs
Apply the Normal style

Ctrl + ↑   Shift + N

Move within a table
Row up

Alt + ↑   Shift +

Move within a table
Row down

Alt + ↑   Shift +

Working with headings in Outline view
Expand text under a heading

Alt + ↑   Shift + +

Working with headings in Outline view
Collapse text under a heading

Alt + ↑   Shift + -

Working with headings in Outline view
Expand or collapse all text or headings

Alt + ↑   Shift + A

Working with headings in Outline view
Hide or display character formatting

/

Working with headings in Outline view
Show the first line of text or all text

Alt + ↑   Shift + L

Working with headings in Outline view
Show all headings with the Heading 1 style

Alt + ↑   Shift + 1

Working with headings in Outline view
Show all headings up to Heading 1-9.

Alt + ↑   Shift + Num 1 - Num 9

Insert paragraphs and tab characters in a table
Tab characters in a cell

Ctrl + ⭾ Tab

Move through document in Read View mode
Go to page 1-9

1 - 9

Function key reference
Extend a selection

F8

Extending selection
Select the nearest character

F8 then ←  →

Shift + Function keys
Reduce the size of a selection

↑   Shift + F8

Extending selection
Extend a selection one character to the right

↑   Shift +

Extending selection
Extend a selection one character to the left

↑   Shift +

Extending selection
Extend a selection to the end of a word

Ctrl + ↑   Shift +

Extending selection
Extend a selection to the beginning of a word

Ctrl + ↑   Shift +

Extending selection
Extend a selection to the end of a line

↑   Shift + End

Extending selection
Extend a selection to the beginning of a line

↑   Shift + Home

Extending selection
Extend a selection one line down

↑   Shift +

Extending selection
Extend a selection one line up

↑   Shift +

Extending selection
Extend a selection to the end of a paragraph

Ctrl + ↑   Shift +

Extending selection
Extend a selection to the beginning of a paragraph

Ctrl + ↑   Shift +

Extending selection
Extend a selection one screen down

Shift + Page Down

Extending selection
Extend a selection one screen up

Shift + Page Up

Extending selection
Extend a selection to the beginning of a document

Ctrl + ↑   Shift + Home

Extending selection
Extend a selection to the end of a document

Ctrl + ↑   Shift + End

Extending selection
Extend a selection to the end of a window

Alt + Ctrl + Shift + Page Down

Extending selection
Extend a selection to include the entire document

Ctrl + A

Ctrl + Shift + Function keys
Extend a selection or block

Ctrl + ↑   Shift + F8 then ← ↑ → ↓

Extending selection
Extend a selection to a specific location in a document

F8 + ← ↑ → ↓

Delete text and graphics
Delete one character to the left

⬅ Backspace

Delete text and graphics
Delete one word to the left

Ctrl + ⬅ Backspace

Delete text and graphics
Delete one character to the right

Del

Delete text and graphics
Delete one word to the right

Ctrl + Del

Copy and move text and graphics
Cut selected text or graphics to the Office Clipboard.

Ctrl + X

Delete text and graphics
Undo the last action

Ctrl + Z

Ctrl + Function keys
Cut to the Spike

Ctrl + F3

Copy and move text and graphics
Open the Office Clipboard

Alt + H then F then O

Copy and move text and graphics
Copy selected text or graphics to the Office Clipboard.

Ctrl + C

Copy and move text and graphics
Paste the most recent addition or pasted item from the Office Clipboard.

Ctrl + V

Copy and move text and graphics
Move text or graphics once.

F2 then Mouse movement then ⤶ Enter

Copy and move text and graphics
Copy text or graphics once.

↑   Shift + F2 then Mouse movement then ⤶ Enter

Alt + Function keys
Create a new Building Block

Alt + F3

Ctrl + Shift + Function keys
Insert the contents of the Spike

Ctrl + ↑   Shift + F3

Copy and move text and graphics
Copy the header or footer used in the previous section of the document.

Alt + ↑   Shift + R

Select text and graphics in a table
(press arrow keys repeatedly) Extend a selection to adjacent cells

↑   Shift + ← ↑ → ↓

Select text and graphics in a table
Select the column from top to bottom

Shift + Alt + Page Down

Select text and graphics in a table
Select the column from bottom to top

Shift + Alt + Page Up

Select text and graphics in a table
(with Num Lock off) Select an entire table

Alt + Num 5

Move within a table
To the first cell in a row

Alt + Home

Move within a table
To the last cell in a row

Alt + End

Move within a table
To the first cell in a column

Alt + Page Up

Move within a table
To the last cell in a column

Alt + Page Down

Format characters
Open the Font dialog box to change the formatting of characters.

Ctrl + D

Shift + Function keys
Change the case of letters

↑   Shift + F3

Format characters
Format all letters as capitals

Ctrl + ↑   Shift + A

Format characters
Apply bold formatting

Ctrl + B

Format characters
Apply an underline

Ctrl + U

Format characters
Underline words but not spaces

Ctrl + ↑   Shift + W

Format characters
Double-underline text

Ctrl + ↑   Shift + D

Format characters
Apply hidden text formatting

Ctrl + ↑   Shift + H

Format characters
Apply italic formatting

Ctrl + I

Format characters
Format letters as small capitals

Ctrl + ↑   Shift + K

Format characters
Apply subscript formatting (automatic spacing)

Ctrl + =

Format characters
Apply superscript formatting (automatic spacing)

Ctrl + ↑   Shift + +

Language bar: Turn on East Asian Input Method Editors
Turn Chinese Input Method Editor (IME) on 101 keyboard on or off

Ctrl + Space

Format characters
Change the selection to the Symbol font

Ctrl + ↑   Shift + Q

Change or resize font
Open the Font dialog box to change the font.

Ctrl + ↑   Shift + F

Change or resize font
Increase the font size

Ctrl + ↑   Shift + >

Change or resize font
Decrease the font size

Ctrl + ↑   Shift + <

Change or resize font
Increase the font size by 1 point

Ctrl + ]

Change or resize font
Decrease the font size by 1 point

Ctrl + [

Copy and review text formats
Copy formats.

Ctrl + ↑   Shift + C

Copy and review text formats
Paste formats.

Ctrl + ↑   Shift + V

Change paragraph alignment
Switch a paragraph between centered and left-aligned.

Ctrl + E

Change paragraph alignment
Switch a paragraph between justified and left-aligned

Ctrl + J

Change paragraph alignment
Switch a paragraph between right-aligned and left-aligned

Ctrl + R

Change paragraph alignment
Left align a paragraph

Ctrl + L

Change paragraph alignment
Indent a paragraph from the left

Ctrl + M

Change paragraph alignment
Remove a paragraph indent from the left

Ctrl + ↑   Shift + M

Change paragraph alignment
Create a hanging indent

Ctrl + T

Change paragraph alignment
Reduce a hanging indent

Ctrl + ↑   Shift + T

Change paragraph alignment
Remove paragraph formatting

Ctrl + Q

Copy and review text formats
(asterisk on numeric keypad does not work) Display nonprinting characters

Ctrl + ↑   Shift + *

Shift + Function keys
Start context-sensitive Help or reveal formatting

↑   Shift + F1

Set line spacing
Single-space lines.

Ctrl + 1

Set line spacing
Double-space lines.

Ctrl + 2

Set line spacing
Set 1.5-line spacing.

Ctrl + 5

Set line spacing
Add or remove one line space preceding a paragraph

Ctrl + 0

Apply styles to paragraphs
Open Apply Styles task pane.

Ctrl + ↑   Shift + S

Apply styles to paragraphs
Open Styles task pane.

Alt + Ctrl + ↑   Shift + S

Apply styles to paragraphs
Start AutoFormat.

Alt + Ctrl + K

Apply styles to paragraphs
Apply the Heading 1 style

Alt + Ctrl + 1

Apply styles to paragraphs
Apply the Heading 2 style

Alt + Ctrl + 2

Apply styles to paragraphs
Apply the Heading 3 style

Alt + Ctrl + 3

Ctrl + Function keys
Insert an empty field

Ctrl + F9

Insert special characters
A line break

↑   Shift + ⤶ Enter

Insert special characters
A page break

Ctrl + ⤶ Enter

Insert special characters
A column break

Ctrl + ↑   Shift + ⤶ Enter

Insert special characters
An em dash

Alt + Ctrl + Num -

Insert special characters
An en dash

Ctrl + Num -

Insert special characters
An optional hyphen

Ctrl + -

Insert special characters
A nonbreaking hyphen

Ctrl + ↑   Shift + -

Insert special characters
A nonbreaking space

Ctrl + ↑   Shift + Space

Insert special characters
The copyright symbol

Alt + Ctrl + C

Insert special characters
The registered trademark symbol

Alt + Ctrl + R

Insert special characters
The trademark symbol

Alt + Ctrl + T

Insert special characters
An ellipsis

Alt + Ctrl + .

Insert special characters
A single opening quotation mark

Ctrl + ` then `

Insert special characters
A single closing quotation mark

Ctrl + ' then '

Insert special characters
Double opening quotation marks

Ctrl + ` then ↑   Shift + '

Insert special characters
Double closing quotation marks

Ctrl + ' then ↑   Shift + '

Insert characters by using character codes
Find out the Unicode character code for the selected character

Alt + X

Adding objects
Open object dialog box. Then Press down arrow to select an object type and press Enter to create an object

Alt then N then J then J

Mail merge and fields
Preview a mail merge

Alt + ↑   Shift + K

Mail merge and fields
Merge a document

Alt + ↑   Shift + N

Mail merge and fields
Print the merged document

Alt + ↑   Shift + M

Mail merge and fields
Edit a mail-merge data document

Alt + ↑   Shift + E

Mail merge and fields
Insert a merge field

Alt + ↑   Shift + F

Mail merge: Working with fields
Insert a DATE field

Alt + ↑   Shift + D

Mail merge: Working with fields
Insert a LISTNUM field

Alt + Ctrl + L

Mail merge: Working with fields
Insert a Page field

Alt + ↑   Shift + P

Mail merge: Working with fields
Insert a TIME field

Alt + ↑   Shift + T

Ctrl + Shift + Function keys
Update linked information in a Word source document

Ctrl + ↑   Shift + F7

Ctrl + Shift + Function keys
Unlink a field

Ctrl + ↑   Shift + F9

Shift + Function keys
Switch between a field code and its result

↑   Shift + F9

Alt + Function keys
Switch between all field codes and their results

Alt + F9

Alt + Shift + Function keys
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results

Alt + ↑   Shift + F9

Function key reference
Go to the next field

F11

Shift + Function keys
Go to the previous field

↑   Shift + F11

Ctrl + Function keys
Lock a field

Ctrl + F11

Ctrl + Shift + Function keys
Unlock a field

Ctrl + ↑   Shift + F11

Language bar: Set proofing language
Open the Set Proofing Language dialog box

Alt + R then U then L

Language bar: Set proofing language
Set default languages

Alt + R then L

Language bar: Turn on East Asian Input Method Editors
Turn Japanese Input Method Editor (IME) on 101 keyboard on or off

Alt + ~

Function key reference
Get Help or visit Office.com.

F1

Function key reference
Move text or graphics

F2

Function key reference
Repeat the last action

F4

Function key reference
Choose the Go To command (Home tab).

F5

Function key reference
Choose the Spelling command (Review tab)

F7

Function key reference
Choose the Save As command

F12

Shift + Function keys
Copy text.

↑   Shift + F2

Shift + Function keys
Repeat a Find or Go To action

↑   Shift + F4

Shift + Function keys
Go to the previous pane or frame (after pressing F6)

↑   Shift + F6

Shift + Function keys
Choose the Thesaurus command (Review tab, Proofing group)

↑   Shift + F7

Shift + Function keys
Choose the Save command

↑   Shift + F12

Ctrl + Function keys
Choose the Print Preview command.

Ctrl + F2

Ctrl + Function keys
Close the window

Ctrl + F4

Ctrl + Function keys
Go to the next window

Ctrl + F6

Ctrl + Function keys
Maximize the document window

Ctrl + F10

Ctrl + Function keys
Choose the Open command

Ctrl + F12

Ctrl + Shift + Function keys
Edit a bookmark

Ctrl + ↑   Shift + F5

Ctrl + Shift + Function keys
Go to the previous window

Ctrl + ↑   Shift + F6

Ctrl + Shift + Function keys
Choose the Print command

Ctrl + ↑   Shift + F12

Alt + Function keys
Go to the next field

Alt + F1

Alt + Function keys
Exit Word

Alt + F4

Alt + Function keys
Restore the program window size

Alt + F5

Alt + Function keys
Move from an open dialog box back to the document, for dialog boxes that support this behavior

Alt + F6

Alt + Function keys
Find the next misspelling or grammatical error

Alt + F7

Alt + Function keys
Run a macro

Alt + F8

Alt + Function keys
Display the Selection task pane

Alt + F10

Alt + Function keys
Display Microsoft Visual Basic code

Alt + F11

Alt + Shift + Function keys
Go to the previous field

Alt + ↑   Shift + F1

Alt + Shift + Function keys
Choose the Save command

Alt + ↑   Shift + F2

Alt + Shift + Function keys
Display a menu or message for an available action

Alt + ↑   Shift + F10

Alt + Shift + Function keys
Choose Table of Contents button in the Table of Contents container when the container is active.

Alt + ↑   Shift + F12

Ctrl + Alt + Function keys
Display Microsoft System Information

Ctrl + Alt + F1

Ctrl + Alt + Function keys
Choose the Open command

Ctrl + Alt + F2

Similar combinations for other applications