Microsoft Word 2016
Ribbon: Access keys
To add a table of contents, footnotes, or a table of citations, open the References tab
Alt + S
All hotkeys for Microsoft Word 2016
Ribbon: Access keysTo use Backstage view, open the File page |
Alt + F |
Ribbon: Access keysTo use themes, colors, and effects, such as page borders, open the Design tab |
Alt + G |
Ribbon: Access keysTo use common formatting commands, paragraph styles, or to use the Find tool, open Home tab |
Alt + H |
Ribbon: Access keysTo manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab |
Alt + M |
Ribbon: Access keysTo insert tables, pictures and shapes, headers, or text boxes, open Insert tab |
Alt + N |
Ribbon: Access keysTo work with page margins, page orientation, indentation, and spacing, open Layout tab. |
Alt + P |
Insert or mark table of contents, footnotes and citationsGo to "Tell me what you want to do" and Smart Lookup (in Word 2016) |
Alt + Q |
Ribbon: Access keysTo use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab |
Alt + R |
Ribbon: Access keysTo add a table of contents, footnotes, or a table of citations, open the References tab |
Alt + S |
Ribbon: Access keysTo choose a document view or mode, such as Read Mode or Outline view, open the View tab You can also set Zoom magnification and manage multiple windows of documents |
Alt + W |
Insert characters by using character codeswhile holding, type character code (on the numeric keypad): Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down Alt and press 0128 on the numeric keypad |
Alt |
Function key referenceShow KeyTips |
F10 |
Move within a tableTo the next cell in a row |
⭾ Tab |
Move within a tableTo the previous cell in a row |
↑ Shift + ⭾ Tab |
Print and preview documentsMove around the preview page when zoomed in |
← ↑ → ↓ |
Ctrl + Function keysExpand or collapse the ribbon |
Ctrl + F1 |
Shift + Function keysDisplay a shortcut menu |
↑ Shift + F10 |
Function key referenceGo to the next pane or frame |
F6 |
Ribbon: Change focus by using the keyboardOpen a selected menu or gallery on the ribbon |
Space |
Insert special characters(after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry |
⤶ Enter |
Ribbon: Change focus by using the keyboardCycle through floating shapes, such as text boxes or images (press Tab repeatedly) |
Ctrl + Alt + 5 then ⭾ Tab |
Extending selectionTurn extend mode off. |
Esc |
Create and edit documentsCreate a new document |
Ctrl + N |
Create and edit documentsOpen a document |
Ctrl + O |
Create and edit documentsClose a document |
Ctrl + W |
Create and edit documentsRemove the document window split |
Alt + Ctrl + S |
Check spelling and review changes in a documentClose the Reviewing Pane if it is open. |
Alt + ↑ Shift + C |
Create and edit documentsSave a document |
Ctrl + S |
Work with web contentInsert a hyperlink |
Ctrl + K |
Work with web contentGo back one page |
Alt + ← |
Work with web contentGo forward one page |
Alt + → |
Function key referenceUpdate the selected fields |
F9 |
Print and preview documentsPrint a document |
Ctrl + P |
Print and preview documentsSwitch to print preview |
Alt + Ctrl + I |
Move around in a documentUp one screen (scrolling) |
Page Up |
Move around in a documentDown one screen (scrolling) |
Page Down |
Move around in a documentTo the beginning of a document |
Ctrl + Home |
Move around in a documentTo the end of a document |
Ctrl + End |
Check spelling and review changes in a documentInsert a comment (in the Revision task pane) |
Alt + R then C |
Check spelling and review changes in a documentTurn change tracking on or off |
Ctrl + ↑ Shift + E |
Check spelling and review changes in a documentSelect Review tab on ribbon |
Alt + R then ↓ |
Check spelling and review changes in a documentSelect Spelling & Grammar |
Alt + R then S |
Find, replace, and go to specific itemsOpen the search box in the Navigation task pane |
Ctrl + F |
Find, replace, and go to specific itemsReplace text, specific formatting, and special item. |
Ctrl + H |
Find, replace, and go to specific itemsGo to a page, bookmark, footnote, table, comment, graphic, or other location |
Ctrl + G |
Find, replace, and go to specific itemsSwitch between the last four places that you have edited |
Alt + Ctrl + Z |
Move around in a documentOne character to the left |
← |
Language bar: Turn on East Asian Input Method EditorsAlt Turn Korean Input Method Editor (IME) on 101 keyboard on or off |
→ |
Move around in a documentOne word to the left |
Ctrl + ← |
Move around in a documentOne word to the right |
Ctrl + → |
Move around in a documentOne paragraph up |
Ctrl + ↑ |
Move around in a documentOne paragraph down |
Ctrl + ↓ |
Move within a tableTo the previous row |
↑ |
Language bar: Set proofing languageReview list of proofing languages |
↓ |
Move through document in Read View modeGo to end of document. |
End |
Move through document in Read View modeGo to beginning of document |
Home |
Move around in a documentTo the top of the window |
Alt + Ctrl + Page Up |
Move around in a documentTo the end of the window |
Alt + Ctrl + Page Down |
Move around in a documentTo the top of the next page |
Ctrl + Page Down |
Move around in a documentTo the top of the previous page |
Ctrl + Page Up |
Shift + Function keysMove to the last change |
↑ Shift + F5 |
Insert or mark table of contents, footnotes and citationsMark a table of contents entry |
Alt + ↑ Shift + O |
Insert or mark table of contents, footnotes and citationsMark a table of authorities entry (citation). |
Alt + ↑ Shift + I |
Insert or mark table of contents, footnotes and citationsMark an index entry |
Alt + ↑ Shift + X |
Insert or mark table of contents, footnotes and citationsInsert a footnote |
Alt + Ctrl + F |
Insert or mark table of contents, footnotes and citationsInsert an endnote |
Alt + Ctrl + D |
Insert or mark table of contents, footnotes and citationsGo to next footnote (in Word 2016) |
Alt + ↑ Shift + > |
Insert or mark table of contents, footnotes and citationsGo to previous footnote (in Word 2016) |
Alt + ↑ Shift + < |
Switch to another view of the documentSwitch to Read Mode view |
Alt + W then F |
Switch to another view of the documentSwitch to Print Layout view |
Alt + Ctrl + P |
Switch to another view of the documentSwitch to Outline view |
Alt + Ctrl + O |
Switch to another view of the documentSwitch to Draft view |
Alt + Ctrl + N |
Working with headings in Outline viewPromote a paragraph |
Alt + ↑ Shift + ← |
Working with headings in Outline viewDemote a paragraph. |
Alt + ↑ Shift + → |
Apply styles to paragraphsApply the Normal style |
Ctrl + ↑ Shift + N |
Move within a tableRow up |
Alt + ↑ Shift + ↑ |
Move within a tableRow down |
Alt + ↑ Shift + ↓ |
Working with headings in Outline viewExpand text under a heading |
Alt + ↑ Shift + + |
Working with headings in Outline viewCollapse text under a heading |
Alt + ↑ Shift + - |
Working with headings in Outline viewExpand or collapse all text or headings |
Alt + ↑ Shift + A |
Working with headings in Outline viewHide or display character formatting |
/ |
Working with headings in Outline viewShow the first line of text or all text |
Alt + ↑ Shift + L |
Working with headings in Outline viewShow all headings with the Heading 1 style |
Alt + ↑ Shift + 1 |
Working with headings in Outline viewShow all headings up to Heading 1-9. |
Alt + ↑ Shift + Num 1 - Num 9 |
Insert paragraphs and tab characters in a tableTab characters in a cell |
Ctrl + ⭾ Tab |
Move through document in Read View modeGo to page 1-9 |
1 - 9 |
Function key referenceExtend a selection |
F8 |
Extending selectionSelect the nearest character |
F8 then ← → |
Shift + Function keysReduce the size of a selection |
↑ Shift + F8 |
Extending selectionExtend a selection one character to the right |
↑ Shift + → |
Extending selectionExtend a selection one character to the left |
↑ Shift + ← |
Extending selectionExtend a selection to the end of a word |
Ctrl + ↑ Shift + → |
Extending selectionExtend a selection to the beginning of a word |
Ctrl + ↑ Shift + ← |
Extending selectionExtend a selection to the end of a line |
↑ Shift + End |
Extending selectionExtend a selection to the beginning of a line |
↑ Shift + Home |
Extending selectionExtend a selection one line down |
↑ Shift + ↓ |
Extending selectionExtend a selection one line up |
↑ Shift + ↑ |
Extending selectionExtend a selection to the end of a paragraph |
Ctrl + ↑ Shift + ↓ |
Extending selectionExtend a selection to the beginning of a paragraph |
Ctrl + ↑ Shift + ↑ |
Extending selectionExtend a selection one screen down |
Shift + Page Down |
Extending selectionExtend a selection one screen up |
Shift + Page Up |
Extending selectionExtend a selection to the beginning of a document |
Ctrl + ↑ Shift + Home |
Extending selectionExtend a selection to the end of a document |
Ctrl + ↑ Shift + End |
Extending selectionExtend a selection to the end of a window |
Alt + Ctrl + Shift + Page Down |
Extending selectionExtend a selection to include the entire document |
Ctrl + A |
Ctrl + Shift + Function keysExtend a selection or block |
Ctrl + ↑ Shift + F8 then ← ↑ → ↓ |
Extending selectionExtend a selection to a specific location in a document |
F8 + ← ↑ → ↓ |
Delete text and graphicsDelete one character to the left |
⬅ Backspace |
Delete text and graphicsDelete one word to the left |
Ctrl + ⬅ Backspace |
Delete text and graphicsDelete one character to the right |
Del |
Delete text and graphicsDelete one word to the right |
Ctrl + Del |
Copy and move text and graphicsCut selected text or graphics to the Office Clipboard. |
Ctrl + X |
Delete text and graphicsUndo the last action |
Ctrl + Z |
Ctrl + Function keysCut to the Spike |
Ctrl + F3 |
Copy and move text and graphicsOpen the Office Clipboard |
Alt + H then F then O |
Copy and move text and graphicsCopy selected text or graphics to the Office Clipboard. |
Ctrl + C |
Copy and move text and graphicsPaste the most recent addition or pasted item from the Office Clipboard. |
Ctrl + V |
Copy and move text and graphicsMove text or graphics once. |
F2 then Mouse movement then ⤶ Enter |
Copy and move text and graphicsCopy text or graphics once. |
↑ Shift + F2 then Mouse movement then ⤶ Enter |
Alt + Function keysCreate a new Building Block |
Alt + F3 |
Ctrl + Shift + Function keysInsert the contents of the Spike |
Ctrl + ↑ Shift + F3 |
Copy and move text and graphicsCopy the header or footer used in the previous section of the document. |
Alt + ↑ Shift + R |
Select text and graphics in a table(press arrow keys repeatedly) Extend a selection to adjacent cells |
↑ Shift + ← ↑ → ↓ |
Select text and graphics in a tableSelect the column from top to bottom |
Shift + Alt + Page Down |
Select text and graphics in a tableSelect the column from bottom to top |
Shift + Alt + Page Up |
Select text and graphics in a table(with Num Lock off) Select an entire table |
Alt + Num 5 |
Move within a tableTo the first cell in a row |
Alt + Home |
Move within a tableTo the last cell in a row |
Alt + End |
Move within a tableTo the first cell in a column |
Alt + Page Up |
Move within a tableTo the last cell in a column |
Alt + Page Down |
Format charactersOpen the Font dialog box to change the formatting of characters. |
Ctrl + D |
Shift + Function keysChange the case of letters |
↑ Shift + F3 |
Format charactersFormat all letters as capitals |
Ctrl + ↑ Shift + A |
Format charactersApply bold formatting |
Ctrl + B |
Format charactersApply an underline |
Ctrl + U |
Format charactersUnderline words but not spaces |
Ctrl + ↑ Shift + W |
Format charactersDouble-underline text |
Ctrl + ↑ Shift + D |
Format charactersApply hidden text formatting |
Ctrl + ↑ Shift + H |
Format charactersApply italic formatting |
Ctrl + I |
Format charactersFormat letters as small capitals |
Ctrl + ↑ Shift + K |
Format charactersApply subscript formatting (automatic spacing) |
Ctrl + = |
Format charactersApply superscript formatting (automatic spacing) |
Ctrl + ↑ Shift + + |
Language bar: Turn on East Asian Input Method EditorsTurn Chinese Input Method Editor (IME) on 101 keyboard on or off |
Ctrl + Space |
Format charactersChange the selection to the Symbol font |
Ctrl + ↑ Shift + Q |
Change or resize fontOpen the Font dialog box to change the font. |
Ctrl + ↑ Shift + F |
Change or resize fontIncrease the font size |
Ctrl + ↑ Shift + > |
Change or resize fontDecrease the font size |
Ctrl + ↑ Shift + < |
Change or resize fontIncrease the font size by 1 point |
Ctrl + ] |
Change or resize fontDecrease the font size by 1 point |
Ctrl + [ |
Copy and review text formatsCopy formats. |
Ctrl + ↑ Shift + C |
Copy and review text formatsPaste formats. |
Ctrl + ↑ Shift + V |
Change paragraph alignmentSwitch a paragraph between centered and left-aligned. |
Ctrl + E |
Change paragraph alignmentSwitch a paragraph between justified and left-aligned |
Ctrl + J |
Change paragraph alignmentSwitch a paragraph between right-aligned and left-aligned |
Ctrl + R |
Change paragraph alignmentLeft align a paragraph |
Ctrl + L |
Change paragraph alignmentIndent a paragraph from the left |
Ctrl + M |
Change paragraph alignmentRemove a paragraph indent from the left |
Ctrl + ↑ Shift + M |
Change paragraph alignmentCreate a hanging indent |
Ctrl + T |
Change paragraph alignmentReduce a hanging indent |
Ctrl + ↑ Shift + T |
Change paragraph alignmentRemove paragraph formatting |
Ctrl + Q |
Copy and review text formats(asterisk on numeric keypad does not work) Display nonprinting characters |
Ctrl + ↑ Shift + * |
Shift + Function keysStart context-sensitive Help or reveal formatting |
↑ Shift + F1 |
Set line spacingSingle-space lines. |
Ctrl + 1 |
Set line spacingDouble-space lines. |
Ctrl + 2 |
Set line spacingSet 1.5-line spacing. |
Ctrl + 5 |
Set line spacingAdd or remove one line space preceding a paragraph |
Ctrl + 0 |
Apply styles to paragraphsOpen Apply Styles task pane. |
Ctrl + ↑ Shift + S |
Apply styles to paragraphsOpen Styles task pane. |
Alt + Ctrl + ↑ Shift + S |
Apply styles to paragraphsStart AutoFormat. |
Alt + Ctrl + K |
Apply styles to paragraphsApply the Heading 1 style |
Alt + Ctrl + 1 |
Apply styles to paragraphsApply the Heading 2 style |
Alt + Ctrl + 2 |
Apply styles to paragraphsApply the Heading 3 style |
Alt + Ctrl + 3 |
Ctrl + Function keysInsert an empty field |
Ctrl + F9 |
Insert special charactersA line break |
↑ Shift + ⤶ Enter |
Insert special charactersA page break |
Ctrl + ⤶ Enter |
Insert special charactersA column break |
Ctrl + ↑ Shift + ⤶ Enter |
Insert special charactersAn em dash |
Alt + Ctrl + Num - |
Insert special charactersAn en dash |
Ctrl + Num - |
Insert special charactersAn optional hyphen |
Ctrl + - |
Insert special charactersA nonbreaking hyphen |
Ctrl + ↑ Shift + - |
Insert special charactersA nonbreaking space |
Ctrl + ↑ Shift + Space |
Insert special charactersThe copyright symbol |
Alt + Ctrl + C |
Insert special charactersThe registered trademark symbol |
Alt + Ctrl + R |
Insert special charactersThe trademark symbol |
Alt + Ctrl + T |
Insert special charactersAn ellipsis |
Alt + Ctrl + . |
Insert special charactersA single opening quotation mark |
Ctrl + ` then ` |
Insert special charactersA single closing quotation mark |
Ctrl + ' then ' |
Insert special charactersDouble opening quotation marks |
Ctrl + ` then ↑ Shift + ' |
Insert special charactersDouble closing quotation marks |
Ctrl + ' then ↑ Shift + ' |
Insert characters by using character codesFind out the Unicode character code for the selected character |
Alt + X |
Adding objectsOpen object dialog box. Then Press down arrow to select an object type and press Enter to create an object |
Alt then N then J then J |
Mail merge and fieldsPreview a mail merge |
Alt + ↑ Shift + K |
Mail merge and fieldsMerge a document |
Alt + ↑ Shift + N |
Mail merge and fieldsPrint the merged document |
Alt + ↑ Shift + M |
Mail merge and fieldsEdit a mail-merge data document |
Alt + ↑ Shift + E |
Mail merge and fieldsInsert a merge field |
Alt + ↑ Shift + F |
Mail merge: Working with fieldsInsert a DATE field |
Alt + ↑ Shift + D |
Mail merge: Working with fieldsInsert a LISTNUM field |
Alt + Ctrl + L |
Mail merge: Working with fieldsInsert a Page field |
Alt + ↑ Shift + P |
Mail merge: Working with fieldsInsert a TIME field |
Alt + ↑ Shift + T |
Ctrl + Shift + Function keysUpdate linked information in a Word source document |
Ctrl + ↑ Shift + F7 |
Ctrl + Shift + Function keysUnlink a field |
Ctrl + ↑ Shift + F9 |
Shift + Function keysSwitch between a field code and its result |
↑ Shift + F9 |
Alt + Function keysSwitch between all field codes and their results |
Alt + F9 |
Alt + Shift + Function keysRun GOTOBUTTON or MACROBUTTON from the field that displays the field results |
Alt + ↑ Shift + F9 |
Function key referenceGo to the next field |
F11 |
Shift + Function keysGo to the previous field |
↑ Shift + F11 |
Ctrl + Function keysLock a field |
Ctrl + F11 |
Ctrl + Shift + Function keysUnlock a field |
Ctrl + ↑ Shift + F11 |
Language bar: Set proofing languageOpen the Set Proofing Language dialog box |
Alt + R then U then L |
Language bar: Set proofing languageSet default languages |
Alt + R then L |
Language bar: Turn on East Asian Input Method EditorsTurn Japanese Input Method Editor (IME) on 101 keyboard on or off |
Alt + ~ |
Function key referenceGet Help or visit Office.com. |
F1 |
Function key referenceMove text or graphics |
F2 |
Function key referenceRepeat the last action |
F4 |
Function key referenceChoose the Go To command (Home tab). |
F5 |
Function key referenceChoose the Spelling command (Review tab) |
F7 |
Function key referenceChoose the Save As command |
F12 |
Shift + Function keysCopy text. |
↑ Shift + F2 |
Shift + Function keysRepeat a Find or Go To action |
↑ Shift + F4 |
Shift + Function keysGo to the previous pane or frame (after pressing F6) |
↑ Shift + F6 |
Shift + Function keysChoose the Thesaurus command (Review tab, Proofing group) |
↑ Shift + F7 |
Shift + Function keysChoose the Save command |
↑ Shift + F12 |
Ctrl + Function keysChoose the Print Preview command. |
Ctrl + F2 |
Ctrl + Function keysClose the window |
Ctrl + F4 |
Ctrl + Function keysGo to the next window |
Ctrl + F6 |
Ctrl + Function keysMaximize the document window |
Ctrl + F10 |
Ctrl + Function keysChoose the Open command |
Ctrl + F12 |
Ctrl + Shift + Function keysEdit a bookmark |
Ctrl + ↑ Shift + F5 |
Ctrl + Shift + Function keysGo to the previous window |
Ctrl + ↑ Shift + F6 |
Ctrl + Shift + Function keysChoose the Print command |
Ctrl + ↑ Shift + F12 |
Alt + Function keysGo to the next field |
Alt + F1 |
Alt + Function keysExit Word |
Alt + F4 |
Alt + Function keysRestore the program window size |
Alt + F5 |
Alt + Function keysMove from an open dialog box back to the document, for dialog boxes that support this behavior |
Alt + F6 |
Alt + Function keysFind the next misspelling or grammatical error |
Alt + F7 |
Alt + Function keysRun a macro |
Alt + F8 |
Alt + Function keysDisplay the Selection task pane |
Alt + F10 |
Alt + Function keysDisplay Microsoft Visual Basic code |
Alt + F11 |
Alt + Shift + Function keysGo to the previous field |
Alt + ↑ Shift + F1 |
Alt + Shift + Function keysChoose the Save command |
Alt + ↑ Shift + F2 |
Alt + Shift + Function keysDisplay a menu or message for an available action |
Alt + ↑ Shift + F10 |
Alt + Shift + Function keysChoose Table of Contents button in the Table of Contents container when the container is active. |
Alt + ↑ Shift + F12 |
Ctrl + Alt + Function keysDisplay Microsoft System Information |
Ctrl + Alt + F1 |
Ctrl + Alt + Function keysChoose the Open command |
Ctrl + Alt + F2 |