Editing Transactions/List
Delete the selected line in a transaction
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Ctrl + Del
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Editing Transactions/List
Insert a blank detail line in a transaction
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Ctrl + Insert
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Miscellaneous
Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.
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Ctrl + Alt + Y
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Editing Transactions/List
Paste the copied line to the intended row in the invoice*
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Ctrl + Alt + V
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Editing Transactions/List
Create a new transaction or list item
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Ctrl + N
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Editing Transactions/List
Delete the current transaction or list item
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Ctrl + D
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Editing Transactions/List
Edit an item in an item list or in a register
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Ctrl + E
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Editing Transactions/List
Check in the write checks/cheques windows or in the check register: Use Ctrl + O to copy the check.You can then use Ctrl + V (paste) to create a copy of that check if you are in the check register.
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Ctrl + O
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Editing Transactions/List
Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.
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F5
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Editing Transactions/List
Transaction history (used inside a transaction)
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Ctrl + H
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Opening Windows/List
Write Checks/Cheques
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Ctrl + W
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Opening Windows/List
To run a Quick Report, highlight an account, customer, or vendor then press Ctrl + Q to pull up the report.
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Ctrl + Q
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Opening Windows/List
Transaction Journal (Used inside a transaction)
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Ctrl + Y
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Opening Windows/List
Customer Center
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Ctrl + J
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Opening Windows/List
Chart of Accounts
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Ctrl + A
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Opening Windows/List
Create Invoices
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Ctrl + I
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Opening Windows/List
If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down.
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Ctrl + L
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Opening Windows/List
Use the item from the list that you have just opened using Ctrl + L.
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Ctrl + U
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Opening Windows/List
Use Register
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Ctrl + R
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Opening Windows/List
If you are in a register for an account, entering Ctrl + G will take you to the register for the "transfer" account associated with the line you have selected
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Ctrl + G
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Opening Windows/List
Find
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Ctrl + F
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Opening Windows/List
QuickBooks Help
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F1
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Opening Windows/List
Product Information Screen
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F2
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Opening Windows/List
Product Information Screen
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Ctrl + 1
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Opening Windows/List
Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.
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F3
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Opening Windows/List
Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.
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Ctrl + 2
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Opening Windows/List
QuickBooks Technical Support helper
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F4
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Opening Windows/List
Close Active window
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Esc
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Opening Windows/List
Close Active window
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Ctrl + F4
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Opening Windows/List
Move to the next open window and make it active. Note: Some windows, such as the Accountant Center, does not allow this
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Ctrl + F6
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Date Shortcuts
Advance to the next day
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+
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Date Shortcuts
Previous day
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-
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Maneuvering
Save transaction
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Alt + S
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Maneuvering
Save transaction and go to the next transaction
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Alt + N
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Maneuvering
Go to the previous transaction
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Alt + P
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Maneuvering
Go to the next field
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⭾ Tab
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Maneuvering
Go to the prior field
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↑ Shift + ⭾ Tab
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Maneuvering
Go to the previous line in a form
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↑
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Maneuvering
Go to the next line in a form
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↓
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Maneuvering
Move to the previous page in a form area or report
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Page Up
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Maneuvering
Move to the next page in a form area or report
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Page Down
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Maneuvering
Move to the first item a list or register
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Ctrl + Page Up
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Maneuvering
Move to the last item in a list or register
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Ctrl + Page Down
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Maneuvering
Record
|
Ctrl + ⤶ Enter
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Opening / Closing QuickBooks
To start QuickBooks without opening a company file, press Ctrl while opening QuickBooks.
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Ctrl
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Opening / Closing QuickBooks
To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.
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Alt
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Opening / Closing QuickBooks
Exit
|
Alt + F4
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Date Shortcuts
Today
|
T
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Date Shortcuts
First day of the Week
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W
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Date Shortcuts
Last day of the Week
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K
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Date Shortcuts
First day of the Month
|
M
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Date Shortcuts
Last day of the Month
|
H
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Date Shortcuts
First day of the Year
|
Y
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Date Shortcuts
(left bracket) Same day in previous week
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[
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Date Shortcuts
(right bracket) Same day in next week
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]
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Date Shortcuts
(semi colon) Same date last month
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;
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Date Shortcuts
(apostrophe) Same date next month
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'
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Date Shortcuts
Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)
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Alt + ↓
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Memorized Transactions
To memorize the current transaction
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Ctrl + M
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Memorized Transactions
Opens the Memorized Transaction List
|
Ctrl + T
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Miscellaneous
Print
|
Ctrl + P
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Miscellaneous
If you have been trying to register QuickBooks, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks, select Help and then About QuickBooks.When the product splash screen shows, press Ctrl+R+P. This opens the window that lets you enter your validation code.
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Ctrl + R + P
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Miscellaneous
QuickBooks Service Keys (Payroll)
|
Ctrl + K
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Miscellaneous
Export to QuickBooks Online. Press F2 then Ctrl + B + Q. Select OK or close the Product Information screen
|
F2 then Ctrl + B + Q
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Standard Text Editing
Undo
|
Ctrl + Z
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Standard Text Editing
Cut
|
Ctrl + X
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Standard Text Editing
Copy
|
Ctrl + C
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Standard Text Editing
Paste
|
Ctrl + V
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Standard Text Editing
Delete a character to the right
|
Del
|
Standard Text Editing
Delete a character to the left
|
⬅ Backspace
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Standard Text Editing
Go to the first character in the field
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Home
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Standard Text Editing
Go to the last character in the field
|
End
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Standard Text Editing
Move to the next word in a current text field
|
Ctrl + →
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Standard Text Editing
Move to the previous word in a current text field
|
Ctrl + ←
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