Product Information Screen

`Ctrl` + `1`

All hotkeys for QuickBooks Desktop

Editing Transactions/List Delete the selected line in a transaction	`Ctrl` + `Del`
Editing Transactions/List Insert a blank detail line in a transaction	`Ctrl` + `Insert`
Miscellaneous Set up YTD Amounts. Select Help from the QuickBooks menu, then select About QuickBooks which opens the splash screen with license and other info. At this point, press Ctrl+Alt+Y and you will get a window that lets you enter year-to-date amounts for payroll.	`Ctrl` + `Alt` + `Y`
Editing Transactions/List Paste the copied line to the intended row in the invoice*	`Ctrl` + `Alt` + `V`
Editing Transactions/List Create a new transaction or list item	`Ctrl` + `N`
Editing Transactions/List Delete the current transaction or list item	`Ctrl` + `D`
Editing Transactions/List Edit an item in an item list or in a register	`Ctrl` + `E`
Editing Transactions/List Check in the write checks/cheques windows or in the check register: Use Ctrl + O to copy the check.You can then use Ctrl + V (paste) to create a copy of that check if you are in the check register.	`Ctrl` + `O`
Editing Transactions/List Refresh list. You only see this if you are in multi-user mode when you have a list open. This will force QuickBooks to go back to the database server and retrieve the latest copy of the list. If multiple users are editing the list, this may be useful. Note that all open lists at the same time should be refreshed.	`F5`
Editing Transactions/List Transaction history (used inside a transaction)	`Ctrl` + `H`
Opening Windows/List Write Checks/Cheques	`Ctrl` + `W`
Opening Windows/List To run a Quick Report, highlight an account, customer, or vendor then press Ctrl + Q to pull up the report.	`Ctrl` + `Q`
Opening Windows/List Transaction Journal (Used inside a transaction)	`Ctrl` + `Y`
Opening Windows/List Customer Center	`Ctrl` + `J`
Opening Windows/List Chart of Accounts	`Ctrl` + `A`
Opening Windows/List Create Invoices	`Ctrl` + `I`
Opening Windows/List If the cursor is in a field that has a drop-down list, such as selecting the item in an invoice details line, this will open the list associated with that drop-down.	`Ctrl` + `L`
Opening Windows/List Use the item from the list that you have just opened using Ctrl + L.	`Ctrl` + `U`
Opening Windows/List Use Register	`Ctrl` + `R`
Opening Windows/List If you are in a register for an account, entering Ctrl + G will take you to the register for the "transfer" account associated with the line you have selected	`Ctrl` + `G`
Opening Windows/List Find	`Ctrl` + `F`
Opening Windows/List QuickBooks Help	`F1`
Opening Windows/List Product Information Screen	`F2`
Opening Windows/List Product Information Screen	`Ctrl` + `1`
Opening Windows/List Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.	`F3`
Opening Windows/List Search. If you have the Product Information window open (by pressing F2), pressing F3 will open the tech help window. This provides a wide range of system and diagnostic information, as well as a quick way to view and edit a number of support and technical files that relate to QuickBooks operations.	`Ctrl` + `2`
Opening Windows/List QuickBooks Technical Support helper	`F4`
Opening Windows/List Close Active window	`Esc`
Opening Windows/List Close Active window	`Ctrl` + `F4`
Opening Windows/List Move to the next open window and make it active. Note: Some windows, such as the Accountant Center, does not allow this	`Ctrl` + `F6`
Date Shortcuts Advance to the next day	`+`
Date Shortcuts Previous day	`-`
Maneuvering Save transaction	`Alt` + `S`
Maneuvering Save transaction and go to the next transaction	`Alt` + `N`
Maneuvering Go to the previous transaction	`Alt` + `P`
Maneuvering Go to the next field	`⭾ Tab`
Maneuvering Go to the prior field	`↑ Shift` + `⭾ Tab`
Maneuvering Go to the previous line in a form	`↑`
Maneuvering Go to the next line in a form	`↓`
Maneuvering Move to the previous page in a form area or report	`Page Up`
Maneuvering Move to the next page in a form area or report	`Page Down`
Maneuvering Move to the first item a list or register	`Ctrl` + `Page Up`
Maneuvering Move to the last item in a list or register	`Ctrl` + `Page Down`
Maneuvering Record	`Ctrl` + `⤶ Enter`
Opening / Closing QuickBooks To start QuickBooks without opening a company file, press Ctrl while opening QuickBooks.	`Ctrl`
Opening / Closing QuickBooks To suppress or not open the desktop windows (at Open Company window), press Alt while opening a company file.	`Alt`
Opening / Closing QuickBooks Exit	`Alt` + `F4`
Date Shortcuts Today	`T`
Date Shortcuts First day of the Week	`W`
Date Shortcuts Last day of the Week	`K`
Date Shortcuts First day of the Month	`M`
Date Shortcuts Last day of the Month	`H`
Date Shortcuts First day of the Year	`Y`
Date Shortcuts (left bracket) Same day in previous week	`[`
Date Shortcuts (right bracket) Same day in next week	`]`
Date Shortcuts (semi colon) Same date last month	`;`
Date Shortcuts (apostrophe) Same date next month	`'`
Date Shortcuts Opens the calendar for date selection (the small date calendar, not the “Calendar” feature)	`Alt` + `↓`
Memorized Transactions To memorize the current transaction	`Ctrl` + `M`
Memorized Transactions Opens the Memorized Transaction List	`Ctrl` + `T`
Miscellaneous Print	`Ctrl` + `P`
Miscellaneous If you have been trying to register QuickBooks, and you have been given a “validation code,” you can easily enter the code as needed. Open QuickBooks, select Help and then About QuickBooks.When the product splash screen shows, press Ctrl+R+P. This opens the window that lets you enter your validation code.	`Ctrl` + `R` + `P`
Miscellaneous QuickBooks Service Keys (Payroll)	`Ctrl` + `K`
Miscellaneous Export to QuickBooks Online. Press F2 then Ctrl + B + Q. Select OK or close the Product Information screen	`F2` then `Ctrl` + `B` + `Q`
Standard Text Editing Undo	`Ctrl` + `Z`
Standard Text Editing Cut	`Ctrl` + `X`
Standard Text Editing Copy	`Ctrl` + `C`
Standard Text Editing Paste	`Ctrl` + `V`
Standard Text Editing Delete a character to the right	`Del`
Standard Text Editing Delete a character to the left	`⬅ Backspace`
Standard Text Editing Go to the first character in the field	`Home`
Standard Text Editing Go to the last character in the field	`End`
Standard Text Editing Move to the next word in a current text field	`Ctrl` + `→`
Standard Text Editing Move to the previous word in a current text field	`Ctrl` + `←`