Quickbooks Desktop (Windows)

General Editing

Display Drop down list in combo box

Alt + Arrow Down

All hotkeys for Quickbooks Desktop (Windows)

Access Main Functions / Windows
Company - home

Alt + C , then Enter

Access Main Functions / Windows
Customer Center: Customers & Jobs list

Alt + U , then Enter (or Ctrl + J )

Access Main Functions / Windows
Vendor Center

Alt + O , then Enter

Access Main Functions / Windows
Employee Center

Alt + Y , then Enter

Access Main Functions / Windows
Report Center

Alt + R then Enter

Access Main Functions / Windows
Customer Center - Create Invoice

Ctrl + I

Access Main Functions / Windows
Use Register / select account

Ctrl + R

Access Main Functions / Windows
Write new check

Ctrl + W

Access Main Functions / Windows
Open memorized transaction list

Ctrl + T

Access Main Functions / Windows
Open transaction journal

Ctrl + Y

Access Main Functions / Windows
Open Chart of Accounts

Ctrl + A

Access Main Functions / Windows
Close active window (or ctrl+f4)

Esc

Access Main Functions / Windows
Go to next / go to previous Window with multiple sub-windows open

Ctrl + Tab / Ctrl + Shift + Tab

Chart of Accounts
Open Chart of Accounts

Ctrl + A

Chart of Accounts
Go up one line / down one line

Arrow Up / Arrow Down

Chart of Accounts
Go to beginning / go to end of account list

Home / End

Chart of Accounts
Type name of account to select automatically

AZ

Chart of Accounts
Open Register (for asset, liability and equity accounts)

Ctrl + R

Chart of Accounts
Open Quick Report for item

Ctrl + Q

Chart of Accounts
Edit Account

Ctrl + E

Chart of Accounts
Use Account

Ctrl + U

Chart of Accounts
Delete Account

Ctrl + D

Account Register Shortcuts
Up one transaction / down one transaction

Arrow Up / Arrow Down

Account Register Shortcuts
First transaction/ last transaction

Ctrl + Home / Ctrl + End

Account Register Shortcuts
Toggle between 1-line and 2-line view

Alt + 1

Account Register Shortcuts
Open drop-down to select account

Alt + down arrow with drop-down field available

Account Register Shortcuts
Open list (e.g. Chart of Accounts when in Account Field)

Ctrl + l in drop down field

Account Register Shortcuts
Record Transaction

Alt + d

Account Register Shortcuts
Copy check transaction (complete line)

Ctrl + o

Account Register Shortcuts
Paste Transaction

Ctrl + v

Account Register Shortcuts
Delete Transaction

Ctrl + d

Account Register Shortcuts
Memorize transaction or report

Ctrl + m

Account Register Shortcuts
Edit transaction selected in register

Ctrl + e

Account Register Shortcuts
New invoice, bill, check or list item in context

Ctrl + n

Account Register Shortcuts
Show / hide transaction details

Ctrl + s

Account Register Shortcuts
QuickReport on transaction or list item

Ctrl + q

Account Register Shortcuts
Open Quick Report for item

Ctrl + q

Account Register Shortcuts
Go to register of transfer account

Ctrl + g

Account Register Shortcuts
Show History (for Accounts Payables / Accounts Receivables transactions)

Ctrl + h

Working with Date Fields
Change to next day / previous day

[ + ] / -

Working with Date Fields
Change to Today

t

Working with Date Fields
Change to same date in previous week / same date in next week

t

Working with Date Fields
Change to same date in previous month / next month

; / ''

Working with Date Fields
Change to first day of the week / last day of the week

w / k

Working with Date Fields
Change to first day of the month / Last day of the month

m / h

Working with Date Fields
Change to first day of the year / Last day of the year

y / r

Working with Date Fields
Date calendar

Alt + Arrow Down

Quick Reports
On any applicable item: open Quick report

Ctrl + q

Quick Reports
Go up / go down one line

Arrow Up / Arrow Down

Quick Reports
Show item detail / QuickZoom on report

Enter

Quick Reports
Hide/ show header

Ctrl + a

Quick Reports
Print report (or alt+t)

Ctrl + p

Quick Reports
Change Date Range of Report

Alt +d, then down arrow

Quick Reports
Email report as Excel or PDF

Alt + i

Managing Invoices
Go to previous / go to next invoice

Alt + p / Alt + n

Managing Invoices
Print invoice (or alt+t)

Ctrl + p

Managing Invoices
Jump to next / jump to previous invoice field

Tab / Shift + Tab

Managing Invoices
Save and close

Alt + a

Managing Invoices
Save and New

Alt + s

General Editing
Next field / previous field

Tab / Shift + Tab

General Editing
Beginning of current field

Home / End

General Editing
Line below / line above in detail area or on report

Arrow Down / Arrow Up

General Editing
Down one screen / up one screen

Page Down / Page Up

General Editing
Next word / previous word in field

Ctrl + Arrow Right / Ctrl + Arrow Left

General Editing
First item on list / last item on list (or first/previous month in register)

Ctrl + Page Up / Ctrl + Page Down

General Editing
Close active window (or ctrl+f4)

Esc

General Editing
Display Drop down list in combo box

Alt + Arrow Down

General Editing
Delete character to right of insertion point

Delete

General Editing
Delete character to left of insertion point

Backspace

General Editing
Delete line from detail area

Ctrl + Delete

General Editing
Insert line in detail area

Ctrl + Insert

General Editing
Cut selected characters

Ctrl + x

General Editing
Copy selected characters

Ctrl + c

General Editing
Paste cut or copied characters

Ctrl + v

General Editing
Increase / decrease check or other form number by one

[ + ] / -

General Editing
Undo changes made in field

Ctrl + z

The Rest
To start QuickBooks without a company file

Ctrl while opening QB

The Rest
To suppress the desktop windows (at Open Company window)

Alt while opening QB

The Rest
Open Help

F1

The Rest
Close Help

Alt + f4 with Help Active

The Rest
Close Quickbooks

Alt + F4

The Rest
Simple and Advanced Find

Ctrl + F

The Rest
Open Search

F3

The Rest
Display Service Keys (license and tax numbers)

Ctrl + K

The Rest
Get Payroll Updates

Ctrl + Shift + U

The Rest
Display product information about your QuickBooks version

F2

The Rest
Open Tech Help

Ctrl + 2 in Product Information

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Alt + Arrow Down


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