Microsoft Outlook 2010 (Windows)

Calendar Shortcuts - Create and Manage Appointments

Create new appointment (in any Outlook view)

Ctrl + Shift + A

All hotkeys for Microsoft Outlook 2010 (Windows)

Messages in Main View - Main Window
Cycle forward / backward between screen elements (Navigation Pane, Message List, Search, Reading Pane)

Tab / Shift + Tab

Messages in Main View - Main Window
Go to Inbox folder

Ctrl + Shift + I

Messages in Main View - Main Window
Go to Outbox folder

Ctrl + Shift + O

Messages in Main View - Main Window
Go to another folder as specified

Ctrl + Y

Messages in Main View - Main Window
Go to Search box

F3 / Ctrl + E

Messages in Main View - Main Window
Check for new messages

Ctrl + M / F9

Messages in Main View - Main Window
Go back to previous view / forward to next view

Alt + Arrow Left / Alt + Arrow Right

Messages in Main View - Main Window
Create new message

Ctrl + N

Messages in Main View - Main Window
Create new message (from any Outlook view)

Ctrl + Shift + M

Messages in Main View - Navigation Pane
Navigate downward / navigate upward in Navigation Pane. Press space or enter to select. Press shift+tab and/or tab to jump between Message List and Navigation Pane

Arrow Up / Arrow Down

Messages in Main View - Navigation Pane
Collapse or expand group in message list

Arrow Left / Arrow Right

Messages in Main View - Navigation Pane
Jump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder

a ... z

Messages in Main View - Navigation Pane
Rename folder

F2

Messages in Main View - Navigation Pane
Delete folder

Delete

Messages in Main View - Message List and Single Messages
Cycle forward / cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane)

Tab / Shift + Tab

Messages in Main View - Message List and Single Messages
Move down / move up between messages

Arrow Down / Arrow Up

Messages in Main View - Message List and Single Messages
Collapse / expand groups (e.g. week)

Arrow Left / Arrow Right

Messages in Main View - Message List and Single Messages
Select multiple adjacent messages

Shift + Arrow Down / Shift + Arrow Up

Messages in Main View - Message List and Single Messages
Select multiple non-adjacent messages

press and hold ctrl , arrow up / arrow down and space

Messages in Main View - Message List and Single Messages
Move message to folder

Ctrl + Shift + V

Messages in Main View - Message List and Single Messages
Add Quick Flag to message

Insert

Messages in Main View - Message List and Single Messages
Add Custom Flag to message

Ctrl + Shift + G

Messages in Main View - Message List and Single Messages
Mark message as not junk

Ctrl + Alt + J

Messages in Main View - Message List and Single Messages
Mark as read or unread

Ctrl + Q / Ctrl + U

Messages in Main View - Message List and Single Messages
Mark for Download

Ctrl + Alt + M

Messages in Main View - Message List and Single Messages
Clear Mark for Download

Ctrl + Alt + U

Messages in Main View - Message List and Single Messages
Display blocked content menu. Press ctrl+shift+w, then p to download blocked pictures/images.

Ctrl + Shift + W

Messages in Main View - Message List and Single Messages
Show email properties

Alt + Enter

Messages in Main View - Message List and Single Messages
Post to folder

Ctrl + Shift + S

Messages in Main View - Message List and Single Messages
Copy item to folder

Ctrl + Shift + Y

Messages in Main View - Message List and Single Messages
Page down / page up through message text in Reading Pane

Space / Shift + Space

Messages in Main View - Message List and Single Messages
Open message

Enter

Messages in Main View - Message List and Single Messages
Jump to next/previous message (in single message view)

Ctrl + . / Ctrl + ,

Messages in Main View - Message List and Single Messages
Print Message

Ctrl + P

Messages in Main View - Manage Messages
Cycle between To, Cc, Subject, and Message Body

Tab

Messages in Main View - Manage Messages
Choose From account from which to send message

Alt + M

Messages in Main View - Manage Messages
Jump to subject

Alt + U

Messages in Main View - Manage Messages
Send

Alt + S

Messages in Main View - Manage Messages
Save Message

Ctrl + S / Shift + F12

Messages in Main View - Manage Messages
Save Message as

F12

Messages in Main View - Manage Messages
Jump to URI while in edit mode

Ctrl +click

Messages in Main View - Manage Messages
Insert hyperlink

Ctrl + K

Messages in Main View - Manage Messages
Attach File to message: Insert => Add F

Alt + n , then a , f

Messages in Main View - Manage Messages
Add Signature to message: Insert => Add Signature

Alt + n , then a , s

Messages in Main View - Format Message Body
Cut/ copy/ paste

Ctrl + X / Ctrl + C / Ctrl + V

Messages in Main View - Format Message Body
Display Format menu

Alt + O

Messages in Main View - Format Message Body
Display Font dialog box

Ctrl + Shift + P

Messages in Main View - Format Message Body
Switch case between all upper, all lower, and first letter upper.

Shift + F3

Messages in Main View - Format Message Body
Switch case to/from small capitals

Ctrl + Shift + K

Messages in Main View - Format Message Body
Switch format to/from bold

Ctrl + B

Messages in Main View - Format Message Body
Switch format to/from italic

Ctrl + I

Messages in Main View - Format Message Body
Switch format to/from underline

Ctrl + U

Messages in Main View - Format Message Body
Add/remove bullets

Ctrl + Shift + L

Messages in Main View - Format Message Body
Align left

Ctrl + L

Messages in Main View - Format Message Body
Align right

Ctrl + R

Messages in Main View - Format Message Body
Align center

Ctrl + E

Messages in Main View - Format Message Body
Increase / decrease indent

Ctrl + T / Ctrl + Shift + T

Messages in Main View - Format Message Body
Increase / decrease font size

Ctrl + . / Ctrl + ,

Messages in Main View - Format Message Body
Clear formatting (or use ctrl+shift+z)

Ctrl + Space

Messages in Main View - Format Message Body
Delete next word

Ctrl + Shift + H

Messages in Main View - Format Message Body
Stretch paragraph to fit between margins

Ctrl + Shift + J

Messages in Main View - Format Message Body
Apply styles

Ctrl + Shift + S

Messages in Main View - Format Message Body
Create hanging indent

Ctrl + T

Messages in Main View - Format Message Body
Reduce hanging indent

Ctrl + Shift + T

Messages in Main View - Format Message Body
Insert hyperlink

Ctrl + K

Messages in Main View - Format Message Body
Remove paragraph formatting

Ctrl + Q

Messages in Main View - Create and Manage Appointments
Select next/ select previous appointment in Calendar View

Tab / Shift + Tab

Messages in Main View - Create and Manage Appointments
Create new appointment (when in Calendar)

Ctrl + N

Messages in Main View - Create and Manage Appointments
Create new appointment (in any Outlook view)

Ctrl + Shift + A

Messages in Main View - Create and Manage Appointments
Create new meeting request

Ctrl + Shift + Q

Messages in Main View - Create and Manage Appointments
Set up recurrence for an appointment or task

Ctrl + G

Messages in Main View - Create and Manage Appointments
Jump to next / previous input field

Tab / Shift + Tab

Messages in Main View - Create and Manage Appointments
Forward an appointment or meeting

Ctrl + F

Messages in Main View - Create and Manage Appointments
Reply to meeting request with message

Ctrl + R

Messages in Main View - Create and Manage Appointments
Reply All to meeting request with message

Ctrl + Shift + R

Messages in Main View - Calendar Views
Switch to Day view

Ctrl + Alt + 1

Messages in Main View - Calendar Views
Switch to Work Week view

Ctrl + Alt + 2

Messages in Main View - Calendar Views
Switch to Full Week view

Ctrl + Alt + 3

Messages in Main View - Calendar Views
Switch to Month Week view

Ctrl + Alt + 4

Messages in Main View - Calendar Views
View from 1 through 10 days

Alt + 1 ... 0

Messages in Main View - Navigate Calendar
Move between Calendar, TaskPad, and Folder List

Ctrl + Tab / F6

Messages in Main View - Navigate Calendar
Select next/ select previous appointment

Tab / Shift + Tab

Messages in Main View - Navigate Calendar
Go to previous / next day

Arrow Left / Arrow Right

Messages in Main View - Navigate Calendar
Go up / down in current view

Arrow Up / Arrow Down

Messages in Main View - Navigate Calendar
Go to beginning/end of current view

Home / End

Messages in Main View - Navigate Calendar
Jump one page up/ one page down

Page Up / Page Down

Messages in Main View - Navigate Calendar
Day View: Extend / reduce selected time

Shift + Arrow Up / Shift + Arrow Down

Messages in Main View - Navigate Calendar
Go to same day in next / previous week

Alt + Arrow Down / Alt + Arrow Up

Messages in Main View - Navigate Calendar
Go to next or previous month

Alt + Page Down / Alt + Page Up

Messages in Main View - Navigate Calendar
Go to start or end of week

Alt + Home / Alt + End

Messages in Main View - Navigate Calendar
Go to date

Ctrl + G

Messages in Compose View - Main Window
Cycle forward / backward between screen elements (Navigation Pane, Message List, Search, Reading Pane)

Tab / Shift + Tab

Messages in Compose View - Main Window
Go to Inbox folder

Ctrl + Shift + I

Messages in Compose View - Main Window
Go to Outbox folder

Ctrl + Shift + O

Messages in Compose View - Main Window
Go to another folder as specified

Ctrl + Y

Messages in Compose View - Main Window
Go to Search box

F3 / Ctrl + E

Messages in Compose View - Main Window
Check for new messages

Ctrl + M / F9

Messages in Compose View - Main Window
Go back to previous view / forward to next view

Alt + Arrow Left / Alt + Arrow Right

Messages in Compose View - Main Window
Create new message

Ctrl + N

Messages in Compose View - Main Window
Create new message (from any Outlook view)

Ctrl + Shift + M

Messages in Compose View - Navigation Pane
Navigate downward / navigate upward in Navigation Pane. Press space or enter to select. Press shift+tab and/or tab to jump between Message List and Navigation Pane

Arrow Up / Arrow Down

Messages in Compose View - Navigation Pane
Collapse or expand group in message list

Arrow Left / Arrow Right

Messages in Compose View - Navigation Pane
Jump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder

a ... z

Messages in Compose View - Navigation Pane
Rename folder

F2

Messages in Compose View - Navigation Pane
Delete folder

Delete

Messages in Compose View - Message List and Single Messages
Cycle forward / cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane)

Tab / Shift + Tab

Messages in Compose View - Message List and Single Messages
Move down / move up between messages

Arrow Down / Arrow Up

Messages in Compose View - Message List and Single Messages
Collapse / expand groups (e.g. week)

Arrow Left / Arrow Right

Messages in Compose View - Message List and Single Messages
Select multiple adjacent messages

Shift + Arrow Down / Shift + Arrow Up

Messages in Compose View - Message List and Single Messages
Select multiple non-adjacent messages

press and hold ctrl , arrow up / arrow down and space

Messages in Compose View - Message List and Single Messages
Move message to folder

Ctrl + Shift + V

Messages in Compose View - Message List and Single Messages
Add Quick Flag to message

Insert

Messages in Compose View - Message List and Single Messages
Add Custom Flag to message

Ctrl + Shift + G

Messages in Compose View - Message List and Single Messages
Mark message as not junk

Ctrl + Alt + J

Messages in Compose View - Message List and Single Messages
Mark as read or unread

Ctrl + Q / Ctrl + U

Messages in Compose View - Message List and Single Messages
Mark for Download

Ctrl + Alt + M

Messages in Compose View - Message List and Single Messages
Clear Mark for Download

Ctrl + Alt + U

Messages in Compose View - Message List and Single Messages
Display blocked content menu. Press ctrl+shift+w, then p to download blocked pictures/images.

Ctrl + Shift + W

Messages in Compose View - Message List and Single Messages
Show email properties

Alt + Enter

Messages in Compose View - Message List and Single Messages
Post to folder

Ctrl + Shift + S

Messages in Compose View - Message List and Single Messages
Copy item to folder

Ctrl + Shift + Y

Messages in Compose View - Message List and Single Messages
Page down / page up through message text in Reading Pane

Space / Shift + Space

Messages in Compose View - Message List and Single Messages
Open message

Enter

Messages in Compose View - Message List and Single Messages
Jump to next/previous message (in single message view)

Ctrl + . / Ctrl + ,

Messages in Compose View - Message List and Single Messages
Print Message

Ctrl + P

Messages in Compose View - Manage Messages
Cycle between To, Cc, Subject, and Message Body

Tab

Messages in Compose View - Manage Messages
Choose From account from which to send message

Alt + M

Messages in Compose View - Manage Messages
Jump to subject

Alt + U

Messages in Compose View - Manage Messages
Send

Alt + S

Messages in Compose View - Manage Messages
Save Message

Ctrl + S / Shift + F12

Messages in Compose View - Manage Messages
Save Message as

F12

Messages in Compose View - Manage Messages
Jump to URI while in edit mode

Ctrl +click

Messages in Compose View - Manage Messages
Insert hyperlink

Ctrl + K

Messages in Compose View - Manage Messages
Attach File to message: Insert => Add F

Alt + n , then a , f

Messages in Compose View - Manage Messages
Add Signature to message: Insert => Add Signature

Alt + n , then a , s

Messages in Compose View - Format Message Body
Cut/ copy/ paste

Ctrl + X / Ctrl + C / Ctrl + V

Messages in Compose View - Format Message Body
Display Format menu

Alt + O

Messages in Compose View - Format Message Body
Display Font dialog box

Ctrl + Shift + P

Messages in Compose View - Format Message Body
Switch case between all upper, all lower, and first letter upper.

Shift + F3

Messages in Compose View - Format Message Body
Switch case to/from small capitals

Ctrl + Shift + K

Messages in Compose View - Format Message Body
Switch format to/from bold

Ctrl + B

Messages in Compose View - Format Message Body
Switch format to/from italic

Ctrl + I

Messages in Compose View - Format Message Body
Switch format to/from underline

Ctrl + U

Messages in Compose View - Format Message Body
Add/remove bullets

Ctrl + Shift + L

Messages in Compose View - Format Message Body
Align left

Ctrl + L

Messages in Compose View - Format Message Body
Align right

Ctrl + R

Messages in Compose View - Format Message Body
Align center

Ctrl + E

Messages in Compose View - Format Message Body
Increase / decrease indent

Ctrl + T / Ctrl + Shift + T

Messages in Compose View - Format Message Body
Increase / decrease font size

Ctrl + . / Ctrl + ,

Messages in Compose View - Format Message Body
Clear formatting (or use ctrl+shift+z)

Ctrl + Space

Messages in Compose View - Format Message Body
Delete next word

Ctrl + Shift + H

Messages in Compose View - Format Message Body
Stretch paragraph to fit between margins

Ctrl + Shift + J

Messages in Compose View - Format Message Body
Apply styles

Ctrl + Shift + S

Messages in Compose View - Format Message Body
Create hanging indent

Ctrl + T

Messages in Compose View - Format Message Body
Reduce hanging indent

Ctrl + Shift + T

Messages in Compose View - Format Message Body
Insert hyperlink

Ctrl + K

Messages in Compose View - Format Message Body
Remove paragraph formatting

Ctrl + Q

Messages in Compose View - Create and Manage Appointments
Select next/ select previous appointment in Calendar View

Tab / Shift + Tab

Messages in Compose View - Create and Manage Appointments
Create new appointment (when in Calendar)

Ctrl + N

Messages in Compose View - Create and Manage Appointments
Create new appointment (in any Outlook view)

Ctrl + Shift + A

Messages in Compose View - Create and Manage Appointments
Create new meeting request

Ctrl + Shift + Q

Messages in Compose View - Create and Manage Appointments
Set up recurrence for an appointment or task

Ctrl + G

Messages in Compose View - Create and Manage Appointments
Jump to next / previous input field

Tab / Shift + Tab

Messages in Compose View - Create and Manage Appointments
Forward an appointment or meeting

Ctrl + F

Messages in Compose View - Create and Manage Appointments
Reply to meeting request with message

Ctrl + R

Messages in Compose View - Create and Manage Appointments
Reply All to meeting request with message

Ctrl + Shift + R

Messages in Compose View - Calendar Views
Switch to Day view

Ctrl + Alt + 1

Messages in Compose View - Calendar Views
Switch to Work Week view

Ctrl + Alt + 2

Messages in Compose View - Calendar Views
Switch to Full Week view

Ctrl + Alt + 3

Messages in Compose View - Calendar Views
Switch to Month Week view

Ctrl + Alt + 4

Messages in Compose View - Calendar Views
View from 1 through 10 days

Alt + 1 ... 0

Messages in Compose View - Navigate Calendar
Move between Calendar, TaskPad, and Folder List

Ctrl + Tab / F6

Messages in Compose View - Navigate Calendar
Select next/ select previous appointment

Tab / Shift + Tab

Messages in Compose View - Navigate Calendar
Go to previous / next day

Arrow Left / Arrow Right

Messages in Compose View - Navigate Calendar
Go up / down in current view

Arrow Up / Arrow Down

Messages in Compose View - Navigate Calendar
Go to beginning/end of current view

Home / End

Messages in Compose View - Navigate Calendar
Jump one page up/ one page down

Page Up / Page Down

Messages in Compose View - Navigate Calendar
Day View: Extend / reduce selected time

Shift + Arrow Up / Shift + Arrow Down

Messages in Compose View - Navigate Calendar
Go to same day in next / previous week

Alt + Arrow Down / Alt + Arrow Up

Messages in Compose View - Navigate Calendar
Go to next or previous month

Alt + Page Down / Alt + Page Up

Messages in Compose View - Navigate Calendar
Go to start or end of week

Alt + Home / Alt + End

Messages in Compose View - Navigate Calendar
Go to date

Ctrl + G

Calendar Shortcuts - Main Window
Cycle forward / backward between screen elements (Navigation Pane, Message List, Search, Reading Pane)

Tab / Shift + Tab

Calendar Shortcuts - Main Window
Go to Inbox folder

Ctrl + Shift + I

Calendar Shortcuts - Main Window
Go to Outbox folder

Ctrl + Shift + O

Calendar Shortcuts - Main Window
Go to another folder as specified

Ctrl + Y

Calendar Shortcuts - Main Window
Go to Search box

F3 / Ctrl + E

Calendar Shortcuts - Main Window
Check for new messages

Ctrl + M / F9

Calendar Shortcuts - Main Window
Go back to previous view / forward to next view

Alt + Arrow Left / Alt + Arrow Right

Calendar Shortcuts - Main Window
Create new message

Ctrl + N

Calendar Shortcuts - Main Window
Create new message (from any Outlook view)

Ctrl + Shift + M

Calendar Shortcuts - Navigation Pane
Navigate downward / navigate upward in Navigation Pane. Press space or enter to select. Press shift+tab and/or tab to jump between Message List and Navigation Pane

Arrow Up / Arrow Down

Calendar Shortcuts - Navigation Pane
Collapse or expand group in message list

Arrow Left / Arrow Right

Calendar Shortcuts - Navigation Pane
Jump to folder with letter typed. If more than one folder exists, immediately continue typing second or third letter until reaching folder

a ... z

Calendar Shortcuts - Navigation Pane
Rename folder

F2

Calendar Shortcuts - Navigation Pane
Delete folder

Delete

Calendar Shortcuts - Message List and Single Messages
Cycle forward / cycle backward between Screen Elements (e.g. Navigation Pane, Message List, Search, Reading Pane)

Tab / Shift + Tab

Calendar Shortcuts - Message List and Single Messages
Move down / move up between messages

Arrow Down / Arrow Up

Calendar Shortcuts - Message List and Single Messages
Collapse / expand groups (e.g. week)

Arrow Left / Arrow Right

Calendar Shortcuts - Message List and Single Messages
Select multiple adjacent messages

Shift + Arrow Down / Shift + Arrow Up

Calendar Shortcuts - Message List and Single Messages
Select multiple non-adjacent messages

press and hold ctrl , arrow up / arrow down and space

Calendar Shortcuts - Message List and Single Messages
Move message to folder

Ctrl + Shift + V

Calendar Shortcuts - Message List and Single Messages
Add Quick Flag to message

Insert

Calendar Shortcuts - Message List and Single Messages
Add Custom Flag to message

Ctrl + Shift + G

Calendar Shortcuts - Message List and Single Messages
Mark message as not junk

Ctrl + Alt + J

Calendar Shortcuts - Message List and Single Messages
Mark as read or unread

Ctrl + Q / Ctrl + U

Calendar Shortcuts - Message List and Single Messages
Mark for Download

Ctrl + Alt + M

Calendar Shortcuts - Message List and Single Messages
Clear Mark for Download

Ctrl + Alt + U

Calendar Shortcuts - Message List and Single Messages
Display blocked content menu. Press ctrl+shift+w, then p to download blocked pictures/images.

Ctrl + Shift + W

Calendar Shortcuts - Message List and Single Messages
Show email properties

Alt + Enter

Calendar Shortcuts - Message List and Single Messages
Post to folder

Ctrl + Shift + S

Calendar Shortcuts - Message List and Single Messages
Copy item to folder

Ctrl + Shift + Y

Calendar Shortcuts - Message List and Single Messages
Page down / page up through message text in Reading Pane

Space / Shift + Space

Calendar Shortcuts - Message List and Single Messages
Open message

Enter

Calendar Shortcuts - Message List and Single Messages
Jump to next/previous message (in single message view)

Ctrl + . / Ctrl + ,

Calendar Shortcuts - Message List and Single Messages
Print Message

Ctrl + P

Calendar Shortcuts - Manage Messages
Cycle between To, Cc, Subject, and Message Body

Tab

Calendar Shortcuts - Manage Messages
Choose From account from which to send message

Alt + M

Calendar Shortcuts - Manage Messages
Jump to subject

Alt + U

Calendar Shortcuts - Manage Messages
Send

Alt + S

Calendar Shortcuts - Manage Messages
Save Message

Ctrl + S / Shift + F12

Calendar Shortcuts - Manage Messages
Save Message as

F12

Calendar Shortcuts - Manage Messages
Jump to URI while in edit mode

Ctrl +click

Calendar Shortcuts - Manage Messages
Insert hyperlink

Ctrl + K

Calendar Shortcuts - Manage Messages
Attach File to message: Insert => Add F

Alt + n , then a , f

Calendar Shortcuts - Manage Messages
Add Signature to message: Insert => Add Signature

Alt + n , then a , s

Calendar Shortcuts - Format Message Body
Cut/ copy/ paste

Ctrl + X / Ctrl + C / Ctrl + V

Calendar Shortcuts - Format Message Body
Display Format menu

Alt + O

Calendar Shortcuts - Format Message Body
Display Font dialog box

Ctrl + Shift + P

Calendar Shortcuts - Format Message Body
Switch case between all upper, all lower, and first letter upper.

Shift + F3

Calendar Shortcuts - Format Message Body
Switch case to/from small capitals

Ctrl + Shift + K

Calendar Shortcuts - Format Message Body
Switch format to/from bold

Ctrl + B

Calendar Shortcuts - Format Message Body
Switch format to/from italic

Ctrl + I

Calendar Shortcuts - Format Message Body
Switch format to/from underline

Ctrl + U

Calendar Shortcuts - Format Message Body
Add/remove bullets

Ctrl + Shift + L

Calendar Shortcuts - Format Message Body
Align left

Ctrl + L

Calendar Shortcuts - Format Message Body
Align right

Ctrl + R

Calendar Shortcuts - Format Message Body
Align center

Ctrl + E

Calendar Shortcuts - Format Message Body
Increase / decrease indent

Ctrl + T / Ctrl + Shift + T

Calendar Shortcuts - Format Message Body
Increase / decrease font size

Ctrl + . / Ctrl + ,

Calendar Shortcuts - Format Message Body
Clear formatting (or use ctrl+shift+z)

Ctrl + Space

Calendar Shortcuts - Format Message Body
Delete next word

Ctrl + Shift + H

Calendar Shortcuts - Format Message Body
Stretch paragraph to fit between margins

Ctrl + Shift + J

Calendar Shortcuts - Format Message Body
Apply styles

Ctrl + Shift + S

Calendar Shortcuts - Format Message Body
Create hanging indent

Ctrl + T

Calendar Shortcuts - Format Message Body
Reduce hanging indent

Ctrl + Shift + T

Calendar Shortcuts - Format Message Body
Insert hyperlink

Ctrl + K

Calendar Shortcuts - Format Message Body
Remove paragraph formatting

Ctrl + Q

Calendar Shortcuts - Create and Manage Appointments
Select next/ select previous appointment in Calendar View

Tab / Shift + Tab

Calendar Shortcuts - Create and Manage Appointments
Create new appointment (when in Calendar)

Ctrl + N

Calendar Shortcuts - Create and Manage Appointments
Create new appointment (in any Outlook view)

Ctrl + Shift + A

Calendar Shortcuts - Create and Manage Appointments
Create new meeting request

Ctrl + Shift + Q

Calendar Shortcuts - Create and Manage Appointments
Set up recurrence for an appointment or task

Ctrl + G

Calendar Shortcuts - Create and Manage Appointments
Jump to next / previous input field

Tab / Shift + Tab

Calendar Shortcuts - Create and Manage Appointments
Forward an appointment or meeting

Ctrl + F

Calendar Shortcuts - Create and Manage Appointments
Reply to meeting request with message

Ctrl + R

Calendar Shortcuts - Create and Manage Appointments
Reply All to meeting request with message

Ctrl + Shift + R

Calendar Shortcuts - Calendar Views
Switch to Day view

Ctrl + Alt + 1

Calendar Shortcuts - Calendar Views
Switch to Work Week view

Ctrl + Alt + 2

Calendar Shortcuts - Calendar Views
Switch to Full Week view

Ctrl + Alt + 3

Calendar Shortcuts - Calendar Views
Switch to Month Week view

Ctrl + Alt + 4

Calendar Shortcuts - Calendar Views
View from 1 through 10 days

Alt + 1 ... 0

Calendar Shortcuts - Navigate Calendar
Move between Calendar, TaskPad, and Folder List

Ctrl + Tab / F6

Calendar Shortcuts - Navigate Calendar
Select next/ select previous appointment

Tab / Shift + Tab

Calendar Shortcuts - Navigate Calendar
Go to previous / next day

Arrow Left / Arrow Right

Calendar Shortcuts - Navigate Calendar
Go up / down in current view

Arrow Up / Arrow Down

Calendar Shortcuts - Navigate Calendar
Go to beginning/end of current view

Home / End

Calendar Shortcuts - Navigate Calendar
Jump one page up/ one page down

Page Up / Page Down

Calendar Shortcuts - Navigate Calendar
Day View: Extend / reduce selected time

Shift + Arrow Up / Shift + Arrow Down

Calendar Shortcuts - Navigate Calendar
Go to same day in next / previous week

Alt + Arrow Down / Alt + Arrow Up

Calendar Shortcuts - Navigate Calendar
Go to next or previous month

Alt + Page Down / Alt + Page Up

Calendar Shortcuts - Navigate Calendar
Go to start or end of week

Alt + Home / Alt + End

Calendar Shortcuts - Navigate Calendar
Go to date

Ctrl + G

Main Outlook Features
Switch to Mail

Ctrl + 1

Main Outlook Features
Switch to Calendar

Ctrl + 2

Main Outlook Features
Switch to Contacts

Ctrl + 3

Main Outlook Features
Switch to Tasks

Ctrl + 4

Main Outlook Features
Switch to Notes

Ctrl + 5

Main Outlook Features
Switch to Folder List in Navigation Pane

Ctrl + 6

Main Outlook Features
Switch to Shortcuts

Ctrl + 7

Main Outlook Features
Open Address Book

Ctrl + Shift + B

Create Items
Create appointment

Ctrl + Shift + A

Create Items
Create contact

Ctrl + Shift + C

Create Items
Create distribution list

Ctrl + Shift + L

Create Items
Create fax

Ctrl + Shift + X

Create Items
Create folder

Ctrl + Shift + E

Create Items
Create Journal entry

Ctrl + Shift + J

Create Items
Create meeting request

Ctrl + Shift + Q

Create Items
Create message

Ctrl + Shift + M

Create Items
Create note

Ctrl + Shift + N

Create Items
Create new Microsoft Office document

Ctrl + Shift + H

Create Items
Post to this folder

Ctrl + Shift + S

Create Items
Post reply in this folder

Ctrl + T

Create Items
Create Search Folder

Ctrl + Shift + P

Create Items
Create task

Ctrl + Shift + K

Create Items
Create task request

Ctrl + Shift + U

Contacts Shortcuts
Find contact or other item

F3 / Ctrl + E

Contacts Shortcuts
Enter name in Search Address Books box

F11

Contacts Shortcuts
In Table or List view of contacts, go to first contact that starts with specific letter

Shift + letter

Contacts Shortcuts
Select all contacts

Ctrl + A

Contacts Shortcuts
Create new message addressed to selected contact

Ctrl + F

Contacts Shortcuts
Create Journal entry for selected contact

Ctrl + J

Contacts Shortcuts
Create new contact (when in Contacts)

Ctrl + N

Contacts Shortcuts
Create new contact (from any Outlook view)

Ctrl + Shift + C

Contacts Shortcuts
Open contact form for selected contact

Ctrl + O / Ctrl + Shift + Enter

Contacts Shortcuts
Create new distribution list

Ctrl + Shift + L

Contacts Shortcuts
Print

Ctrl + P

Contacts Shortcuts
Update list of distribution list members

F5

Contacts Shortcuts
Go to different folder

Ctrl + Y

Contacts Shortcuts
Open Address Book

Ctrl + Shift + B

Contacts Shortcuts
Use Advanced Find

Ctrl + Shift + F

Contacts Shortcuts
In an open contact, open next contact listed

Ctrl + Shift + .

Contacts Shortcuts
Close contact

Esc

Contacts Shortcuts
Open Web page for selected contact (if one is included)

Ctrl + Shift + X

Contacts Shortcuts
Open Check Address dialog box

Alt + D

Contacts Shortcuts
In contact form, under Internet, display message 1 .. 3 information

Alt + Shift + 1 .. 3

Contacts Shortcuts
Dial new call

Ctrl + Shift + D

Tasks Shortcuts
Show or hide To-Do Bar

Alt + F2

Tasks Shortcuts
Accept task request

Alt + C

Tasks Shortcuts
Decline task request

Alt + D

Tasks Shortcuts
Find task or other item

Ctrl + E

Tasks Shortcuts
Open Go to Folder dialog box

Ctrl + Y

Tasks Shortcuts
Create new task (when in Tasks)

Ctrl + N

Tasks Shortcuts
Create new task (from any Outlook view)

Ctrl + Shift + K

Tasks Shortcuts
Create new task request

Ctrl + Shift + U

Tasks Shortcuts
Open selected item

Ctrl + O

Tasks Shortcuts
Print selected item

Ctrl + P

Tasks Shortcuts
Select all items

Ctrl + A

Tasks Shortcuts
Delete selected item

Ctrl + D

Tasks Shortcuts
Forward task as an attachment

Ctrl + F

Tasks Shortcuts
Switch between Navigation Pane, Tasks list, and To-Do Bar

Shift + Tab

Tasks Shortcuts
Open selected item as Journal item

Ctrl + J

Tasks Shortcuts
Undo last action

Ctrl + Z

Tasks Shortcuts
Flag an item or mark complete

Insert

Business Card View
One or more letters of name that card is filed under or name of field that you are sorting by will select specific card in list

a - z

Business Card View
Select previous / select next card

Arrow Up / Arrow Down

Business Card View
Select first / select last card in list

Home / End

Business Card View
Select first card on current page / next page

Page Up / Page Down

Business Card View
Select closest card in next / previous column

Arrow Right / Arrow Left

Business Card View
Select or cancel selection of active card

Ctrl + Space

Business Card View
Extend selection to previous / next card

Shift + Arrow Up / Shift + Arrow Down

Business Card View
Extend selection to previous or next card, regardless of starting point

Ctrl + Shift + Arrow Up / Ctrl + Shift + Arrow Down

Business Card View
Extend selection to first / last card in list

Shift + Home / Shift + End

Business Card View
Extend selection to first / last card on previous page

Shift + Page Up / Shift + Page Down

Business Card View
Move to next / move to previous field

Tab / Shift + Tab

Business Card View
Move to next field, or add line to multiline field

Enter

Business Card View
Move to previous field without leaving active card

Shift + Enter

Business Card View
Display insertion point in active field to edit text

F2

Other Outlook 2010 Shortcut
Define Send/Receive groups

Ctrl + Alt + S

Other Outlook 2010 Shortcut
Start send/receive for current folder, retrieving full items (header, item, and any attachments)

Shift + F9

Other Outlook 2010 Shortcut
Display Send/Receive progress when send/receive is in progress

Ctrl + B

Other Outlook 2010 Shortcut
Save Form Design

Ctrl + Alt + Shift + F12

Other Outlook 2010 Shortcut
Save Form Data

Ctrl + Shift + F11

Other Outlook 2010 Shortcut
Create new InfoPath form

Ctrl + n when on InfoPath folder.

Other Outlook 2010 Shortcut
Select Message InfoBar and, if available, show menu of commands

Ctrl + Shift + W

Other Outlook 2010 Shortcut
Open Visual Basic Editor

Alt + F11

Other Outlook 2010 Shortcut
Play Macro

Alt + F8

Similar combinations for other applications


Microsoft Projects 2010 (Windows)
Change task to 'Auto Schedule'
Manage Tasks

Ctrl + Shift + A


Adobe Reader 9 (Linux)
De-select all
Find and Select

Ctrl + Shift + a


Adobe Reader X (Windows)
De-select all
Find and Select

Ctrl + Shift + A


Thunderbird (Windows)
Select all messages in Thread
Navigate Messages

Ctrl + Shift + A


Thunderbird (Linux)
Select all messages in Thread
Navigate Messages

Ctrl + Shift + A


Microsoft OneNote 2010 (Windows)
Select the current page tab.
Managing Pages, Notebooks and Sections

ctrl + shift + a


Microsoft Excel 2010 (Windows)
Insert Arguments in formula after typing formula name. .
Work with Data Selections - Formulas

Ctrl + Shift + A


Microsoft OneNote 2010 (Windows)
Select the current page. (If the selected page is part of a group, press ctrl+a to select all of the pages in the group.)
Working with and inside Pages / Side Notes

ctrl + shift + a


Access 2010 (Windows)
Sort data ascending (A-Z)
Manage Access Features - Pivot Table

Ctrl + Shift + A


Microsoft Word 2007 (Windows)
Format all letters as capitals.
Character and paragraph formatting Apply character formats

Ctrl + Shift + A


Sublime Text (Windows)
Expand Selection
Navigation - Advanced Selections

Ctrl + Shift + A


Microsoft Excel 2010 (Windows)
Insert Arguments in formula after typing formula name. .
Insert and Edit Data - Formulas

Ctrl + Shift + A


Evernote (Windows)
Reset search
Main Application Shortcuts - Search

Ctrl + Shift + a


Sublime Text (Windows)
Expand Selection
Selections - Advanced Selections

Ctrl + Shift + A


Visual Studio 2015 (Windows)
Add item to project
Manage Visual Studio

Ctrl + Shift + A


Microsoft Excel 2010 (Windows)
Insert Arguments in formula after typing formula name. .
Format Data - Formulas

Ctrl + Shift + A


Access 2010 (Windows)
Sort data ascending (A-Z)
Working with Text and Data - Pivot Table

Ctrl + Shift + A


iTunes (Windows)
Hide or show the Artist and Album columns
Edit Menu

Ctrl + Shift + A


Presonus Studio One (Windows)
Select all on tracks
Edit Menu

Ctrl + Shift + A


Audacity 2 (Windows)
Select none
Edit Menu

Ctrl + SHift + A


Adobe Reader X (Linux)
De-select all
Find and Select

Ctrl + Shift + A


Directory Opus (Windows)
Admin
Operations Toolbar

Ctrl + Shift + A


Beyond Compare (Windows)
Select all files
Edit Menu

Ctrl + Shift + A


IntelliJ (Linux)
Find Action
General

Ctrl + Shift + A


Microsoft Excel 2010 (Windows)
Insert Arguments in formula after typing formula name. .
Formulas and Names - Formulas

Ctrl + Shift + A


IntelliJ (Windows)
Find Action
General

Ctrl + Shift + A


Microsoft Word 2013 (Windows)
Apply/remove all Cap
Format Text and Paragraph

Ctrl + Shift + A


Adobe Flash Professional (Windows)
Deselect All
Modifying and editing

Ctrl + Shift + A


Access 2010 (Windows)
Sort data ascending (A-Z)
Working with Access Views - Pivot Table

Ctrl + Shift + A


Microsoft Excel 2013 (Windows)
Insert Arguments in formula after typing formula name
Formulas

Ctrl + Shift + A


FileMaker Pro (Windows)
Select all tables
Layout Mode Shortcuts - Select and Arrange Table and Relationship

Ctrl + Shift + A


Microsoft Excel 2010 (Windows)
Insert Arguments in formula after typing formula name. .
The Rest - Formulas

Ctrl + Shift + A


Adobe After Effects CC (Windows)
Deselect all
Basics

F2 / Ctrl + Shift + A


Skype for Business (Lync) 2016 (Windows)
Force pending L1 alert into view in full screen.
Conversation or Meeting Stage

Ctrl + Shift + A


FileMaker Pro (Windows)
Select all tables
Text Shortcuts - Select and Arrange Table and Relationship

Ctrl + Shift + A


Microsoft OneNote 2016 (Windows)
Select current page tab
Manage Pages, Notebooks and Sections

Ctrl + Shift + A


Google Slides (Windows)
Select none
General Slides Shortcuts

Ctrl + Shift + A


Android Studio (Windows)
All purpose (Meta)Shortcut
General Shortcuts

Ctrl + Shift + A


Microsoft Outlook 2016 (Windows)
Create an appointment
Common Commands: Create Item or File

Ctrl + Shift + A


Access 2010 (Windows)
Sort data ascending (A-Z)
The Rest - Pivot Table

Ctrl + Shift + A


Microsoft Visio 2016 (Windows)
Turn on/off all caps
Format text

Ctrl + Shift + A


Adobe After Effects CC (Windows)
Deselect all Layers
Layers

Ctrl + Shift + A


Adobe Premiere CC (Windows)
Deselect All
General Shortcuts

Ctrl + Shift + A


Microsoft Outlook 2016 (Windows)
Create an appointment (in any Outlook view)
Calendar

Ctrl + Shift + A


Adobe Audition CC (Windows)
Deselect All
Marker/Tool/Clip Shortcuts

Ctrl + Shift + A


FileMaker Pro (Windows)
Select all tables
Database Management Shortcuts - Select and Arrange Table and Relationship

Ctrl + Shift + A


Nuke 10 (Windows)
Select None
Global Shortcuts

Ctrl + Shift + A


Nuke 10 (Linux)
Select None
Global Shortcuts

Ctrl + Shift + A


InDesign CC (Windows)
Deselect All
Edit Menu shortcuts

Ctrl + Shift + A


FileMaker Pro (Windows)
Select all objects of the same type when an object is selected
Paste, Select, and Replace Values

Ctrl + Shift + A


Nuke 10 (Windows)
Close all open properties panels
Panel Properties

Ctrl + Shift + A


Nuke 10 (Linux)
Close all open properties panels
Panel Properties

Ctrl + Shift + A


ArchiCAD 20 (Windows)
Find and Select
Edit Menu Commands

Ctrl + Shift + A


Hexagon 2 (Windows)
Unselect all
Pan Selection and editor Shortcuts

Ctrl + Shift + A


Wondershare Editor (Windows)
Archive project
File/Project

Ctrl + Shift + A


Dynamics NAV 2015 (Windows)
Clear all filters
Edit

Ctrl + Shift + A


AutoCAD 2016 (Windows)
Toggles Groups
General

Ctrl + Shift + A


Silhouette Studio (Windows)
Deselect all
Edit

Ctrl + Shift + A


GIMP (Windows)
Select None
Selection Shortcuts

Ctrl + Shift + A


Act! CRM (Windows)
Open Annual Event Search
Activity Shortcuts

Ctrl + Shift + A


Microsoft Projects 2016 (Windows)
Set the task to auto schedule
Sheet View

Ctrl + Shift + A


JetBrains PyCharm (Windows)
Find Action
General Shortcuts

Ctrl + Shift + A


Slack (Windows)
Open all Unread View
Unread Navigation

Ctrl + Shift + A


Google Blogger (Web Application)
Add Link
15 Shortcuts for Google Blogger (Web Application)

Ctrl + Shift + A


Mattermost (Windows)
Open account settings
Navigation Shortcuts

Ctrl + Shift + A


Adobe XD (Experience Design) (Windows)
Deselect All
Edit Menu

Ctrl + Shift + A


Adobe Animate CC (Windows)
Deselect All
Edit and Modify

Ctrl + Shift + A


Desk.com (Windows)
Select all
Filter View

Ctrl + Shift + A


JetBrains PhpStorm (Windows)
Find Action
General Shortcuts

Ctrl + Shift + A


Daz 3D Bryce 7 (Windows)
Reset Clipping Bracket
Terrain Editing

Ctrl + Shift + A


JetBrains PhpStorm (Linux)
Find Action
General Shortcuts

Ctrl + Shift + A


DAZ Studio (Windows)
Aim at selected
View Commands

Ctrl + Shift + A


Daz 3D Bryce 7 (Windows)
Invert selection
General Editing

Ctrl + Shift + A


ZBrush 4 (Windows)
Grow All Mesh Portion
Edit Move Navigation - Partial Mesh Visibility and Clip Brushes

Ctrl + Shift + A


Adobe Dreamweaver (Windows)
Insert Column
Table

Ctrl + Shift + A


ZBrush 4 (Windows)
Grow All Mesh Portion
Inner Ring Actions - Partial Mesh Visibility and Clip Brushes

Ctrl + Shift + A


Steinberg Cubase 9 (Windows)
Slelect none
Edit

Ctrl + Shift + A


ACDSee (Windows)
Open/Close Histogram Pane
View Mode

Ctrl + Shift + A


Corel PhotoPaint X6 (Windows)
Align and Distribute
Objects

Ctrl + Shift + A


ZBrush 4 (Windows)
Grow All Mesh Portion
Sculpting Brushes - Partial Mesh Visibility and Clip Brushes

Ctrl + Shift + A


Microsoft Word 2016 (MacOS)
Expand all body text and headings or collapse all body text
Outline a document

Ctrl + Shift + A


ZBrush 4 (Windows)
Grow All Mesh Portion
3D Models - Partial Mesh Visibility and Clip Brushes

Ctrl + Shift + A


Brackets (Windows)
Align Assignments
99 Shortcuts for Brackets (Windows)

Ctrl + Shift + A


Forte (Windows)
Save All Attachments
Main Browser Window

Ctrl + Shift + A


ZBrush 4 (Windows)
Grow All Mesh Portion
ZSpheres - Partial Mesh Visibility and Clip Brushes

Ctrl + Shift + A


ZBrush 4 (Windows)
Grow All Mesh Portion
Canvas and 2.5D - Partial Mesh Visibility and Clip Brushes

Ctrl + Shift + A


Siemens NX 11 (Windows)
Save As
File Menu

Ctrl + Shift + A


XYplorer (Windows)
Deselect All
General Shortcuts

Ctrl + Shift + A


Scottrade (Windows)
Open Acount Management Link
32 Shortcuts for Scottrade (Windows)

Ctrl + Shift + A


Xamarin Studio (MonoDevelop) (Windows)
Toggle All Folds
Edit Menu

Ctrl + Shift + A


MPS 2017 (Windows)
Find an action, bypassing menus See Finding Actions
Search

Ctrl + Shift + A


Vegas Pro 14 (Windows)
Unselect all
Event Selection and Editing

Ctrl + Shift + A


Synfig (Windows)
Select all Layers
73 Shortcuts for Synfig (Windows)

Ctrl + Shift + A


Soundforge (Windows)
Arm for recording
Navigation and Playback

Ctrl + Shift + A


Delphi 10 (Windows)
Invoke Add to uses clause window
193 Shortcuts for Delphi 10 (Windows)

Ctrl + Shift + A


Sierra Chart (Windows)
Trade Activity Log
Trade Menu

Ctrl + Shift + A


RStudio (Windows)
Reformat selection
Source

Ctrl + Shift + A


Webflow (Windows)
Make selected element a Symbol
Left-hand toolbar

Ctrl + Shift + A


TurboCAD (Windows)
Part Tree palette… (Professional only)
171 Shortcuts for TurboCAD (Windows)

Ctrl + Shift + A


CuteFTP (Windows)
Add anchor (when in HTML editor mode)
General

Ctrl + Shift + A


Wordfast Pro (Windows)
Copy Placeables in current segment
100 Shortcuts for Wordfast Pro (Windows)

Ctrl + Shift + A


Modo (Windows)
Fit and align selected (zooms and aligns the view to the current selection)
Navigation (Viewports)

Ctrl + Shift + A


Comodo IceDragon (Windows)
Add-ons
Tools

Ctrl + Shift + A


Ulead PhotoImpact 8 (Windows)
Selects all objects in an image
Object Menu

Ctrl + Shift + A


SpaceClaim (Windows)
Activate object in Structure tree
71 Shortcuts for SpaceClaim (Windows)

Ctrl + Shift + A


Balsamiq Mockups (Windows)
Deselect All
Selection

Ctrl + Shift + A


Vectorworks (Windows)
Palettes–Attributes
Window Menu

Ctrl + Shift + A


Sage Simply Accounting (Windows)
Allocate to project
Keyboard Shortcuts in Transaction Windows

Ctrl + Shift + A


WavePad Sound Editor (Windows)
Show command Bar
Command Bar

Ctrl + Shift + A


SolveSpace (Windows)
Mesure Area
Analyse

Ctrl + Shift + A


FlexiSign Pro 8.1 (Windows)
Deselect
Selection

Ctrl + Shift + A


Adobe After Effects CS5 (Windows)
Deselect all
General

Ctrl + Shift + A / F2


Adobe Reader 9 (Windows)
De-select all
Find and Select

Ctrl + Shift + A


Clementine Player (Linux)
Add file to playlist
Playlists

Ctrl + Shift + A


Rhythmbox (Linux)
Deselect all
General

Ctrl + Shift + A


Clementine Player (Windows)
Add file to playlist
Playlists

Ctrl + Shift + A


Microsoft Word 2010 (Windows)
Apply/remove all capitals
Navigate within Documents - Format Text

Ctrl + Shift + A


Microsoft Outlook 2007 (Windows)
Create an appointment.
Shortcuts to Create Items or Files

Ctrl + Shift + A


IrfanView 4.42 (Windows)
Acquire / batch scan dialog
Tools and Dialogs

Ctrl + Shift + A


Microsoft Excel 2007 (Windows)
Inserts the argument names and parentheses when the insertion point is to the right of a function name in a formula.
CTRL Combinations in Excel 2007

Ctrl + Shift + A


Microsoft Outlook 2007 (Windows)
Create a new appointment (in any Outlook view).
Shortcuts for Managing Calendar

Ctrl + Shift + A


Adobe After Effects CS5 (Windows)
Deselect all layers
Layers

Ctrl + Shift + A


Microsoft Word 2010 (Windows)
Apply/remove all capitals
Edit Documents - Format Text

Ctrl + Shift + A


Microsoft Word 2010 (Windows)
Apply/remove all capitals
Formats - Format Text

Ctrl + Shift + A


Microsoft Word 2010 (Windows)
Apply/remove all capitals
Manage Word View - Format Text

Ctrl + Shift + A


Microsoft Word 2010 (Windows)
Apply/remove all capitals
Tables - Format Text

Ctrl + Shift + A